3 single party framework agreements for the provision of legal services

Waterford City and County Council

The contracting authority intends to establish 3 single-party framework agreements for the provision of legal services to support the delivery of its activities. In this regard, it is envisioned that a range of support may be required across a full range of staff (i.e., partner, associate, solicitor, assistant solicitor legal executive and trainee). Waterford City and County Council wishes to have access to legal expertise and representation as set out below.
The frameworks will be established in 3 Lots:
Lot 1 General Legal Services
This will cover the following:
a) Property related matters (including litigation);
b) General Local Government Legal Advisory Services, Enforcement and Prosecuting Liability, Defending Liability, Employment Law.
Lot 2 — Specialist Legal Services
This will cover the following:
a) Contract Law (particular regard to Construction Contracts);
b) Procurement Related Legal Services;
c) Specialist Planning Legal Services.
Lot 3 — Debt Recovery
The above requirements represent the current anticipated range of legal services required by Waterford City and County Council during the operation of the proposed frameworks. However, due to on-going review and development of services provided by Waterford City and County Council, additional Legal service requirements may arise during the duration of the framework; thereby altering the possible value of the frameworks.
However, no guarantee can be given of the volume of work to be awarded during the life of the Frameworks
Candidates may apply to be included on the tender list for each Lot by completing the attached qualification questionnaire, for Lot 1 at Appendix A1 and Appendix B1, For Lot 2 at Appendix A2 and Appendix B2, for Lot 3 at Appendix A2 and Appendix B3
Ultimately candidates may be invited to Tender following evaluation of their questionnaire.

Deadline

The time limit for receipt of tenders was 2015-09-18. The procurement was published on 2015-08-26.

Who? What? Where?
Procurement history
Date Document
2015-08-26 Contract notice
2016-04-04 Additional information
Contract notice (2015-08-26)
Object
Scope of the procurement
Title: Legal services
Quantity or scope:
The Framework agreements will be established over a period of 4 years and may at the discretion of Waterford City and County Council, be used to source all or some of the Councils legal services requirements during the specified period.Admission to the framework does not guarantee the award of any contract to any party.1 000 0001 400 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Legal services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Not specified
Awarding authority name: Waterford City and County Council
Postal address: City Hall, The Mall, Co.Waterford
Postal town: Waterford
Contact
E-mail: ifitzpatrick@waterfordcouncil.ie 📧
Phone: +353 51849520 📞

Reference
Dates
Date dispatched: 2015-08-26 📅
Submission deadline: 2015-09-18 📅
Publication date: 2015-08-28 📅
Identifiers
Notice number: 2015/S 166-303198
OJ-S issue: 166
Additional information
As the subject matter of these framework agreements is a non-priority (Annex IIB) service, the establishment of the frameworks is not subject to the provisions of Directive 2004/18/EC with regard to the choice of procedure, timescales etc. Therefore, the awarding authority will employ a negotiated procedure under its own terms and conditions. Interested parties must register their interest on the e-tenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. This is the sole call for competition for these services. The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities. It will be a condition for admittance to the framework agreements that successful tenderers produce a valid tax clearance certificate from the Irish revenue commissioners and that they retain a fully valid certificate throughout the lifetime of the frameworks and of contracts awarded under the frameworks. Admittance to the frameworks will also be conditional upon formal written acceptance of Waterford City and County Council‘s Terms and Conditions. If for any reason it is not possible to admit one or more of the successful tenderers to the framework agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. Notwithstanding the existence of the frameworks, the contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure outside of the frameworks for any contract arising for legal services. The contracting authority reserves the right to reduce the number of participants and the number of solutions to be discussed or tenders to be negotiated. The estimated total value of purchases for the entire duration of the Framework Agreements will be in the range of 1 000 000 to 1 400 000 for the 3 Lots.
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Object
Scope of the procurement
Estimated value excluding VAT: 1 000 000 💰
1 400 000 💰
Short description:
The contracting authority intends to establish 3 single-party framework agreements for the provision of legal services to support the delivery of its activities. In this regard, it is envisioned that a range of support may be required across a full range of staff (i.e., partner, associate, solicitor, assistant solicitor legal executive and trainee). Waterford City and County Council wishes to have access to legal expertise and representation as set out below.
Show more
The frameworks will be established in 3 Lots:
Lot 1 General Legal Services
This will cover the following:
a) Property related matters (including litigation);
b) General Local Government Legal Advisory Services, Enforcement and Prosecuting Liability, Defending Liability, Employment Law.
Lot 2 — Specialist Legal Services
a) Contract Law (particular regard to Construction Contracts);
b) Procurement Related Legal Services;
c) Specialist Planning Legal Services.
Lot 3 — Debt Recovery
The above requirements represent the current anticipated range of legal services required by Waterford City and County Council during the operation of the proposed frameworks. However, due to on-going review and development of services provided by Waterford City and County Council, additional Legal service requirements may arise during the duration of the framework; thereby altering the possible value of the frameworks.
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However, no guarantee can be given of the volume of work to be awarded during the life of the Frameworks
Candidates may apply to be included on the tender list for each Lot by completing the attached qualification questionnaire, for Lot 1 at Appendix A1 and Appendix B1, For Lot 2 at Appendix A2 and Appendix B2, for Lot 3 at Appendix A2 and Appendix B3
Ultimately candidates may be invited to Tender following evaluation of their questionnaire.
Lot number: 1
Title of the lot: General Legal Services
Short description:
Lot 1 General Legal ServicesThis will cover the following:a) Property related matters (including litigation);b) General Local Government Legal Advisory Services, Enforcement and Prosecuting Liability, Defending Liability, Employment Law.
Estimated value excluding VAT: 800 000 💰
1 100 000 💰
Duration: 48 months
Lot number: 2
Title of the lot: Specialist Legal Services
Short description:
Lot 2 — Specialist Legal ServicesThis will cover the following:a) Contract Law (particular regard to Construction Contracts);b) Procurement Related Legal Services;c) Specialist Planning Legal Services.
Estimated value excluding VAT: 120 000 💰
150 000 💰
Lot number: 3
Title of the lot: Debt Recovery
Short description:
Debt recoveryWCCC require the services of an experienced debt recovery agent who is familiar with the specific requirements of the recovery process, including the following areas:a) Initial engagement by correspondence and phone communication;b) Negotiation of settlement arrangements to an agreed timescale with the debtor and the local Authority;c) Be in a position to escalate if required and carry out seizure of assets directly for the Local Authority once all avenues are exhausted.
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Debt recovery
WCCC require the services of an experienced debt recovery agent who is familiar with the specific requirements of the recovery process, including the following areas:
a) Initial engagement by correspondence and phone communication;
b) Negotiation of settlement arrangements to an agreed timescale with the debtor and the local Authority;
c) Be in a position to escalate if required and carry out seizure of assets directly for the Local Authority once all avenues are exhausted.
Quantity or scope:
The Framework agreements will be established over a period of 4 years and may at the discretion of Waterford City and County Council, be used to source all or some of the Councils legal services requirements during the specified period.
Admission to the framework does not guarantee the award of any contract to any party.
Duration: 048 months
Reference number: WCCC/PRC/390
Place of performance
Main site or place of performance: Waterford.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the Qualification Questionnaire and associated documents available to down load from the e-tenders website at www.etenders.gov.ie
Economic and financial standing:
Please refer to the Qualification Questionnaire and associated documents available to down load from the e-tenders website at www.etenders.gov.ie
Technical and professional ability:
Please refer to the Qualification Questionnaire and associated documents available to down load from the e-tenders website at www.etenders.gov.ie
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer(s).
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, will be required to contract as a single entity having joint and several liability.
Other particular conditions:
Please refer to the Qualification Questionnaire and associated documents available to down load from the e-tenders website at www.etenders.gov.ie
Execution of the service is reserved to a particular profession:
Candidates must confirm their eligibility to provide legal services in Ireland under the Solicitors Act 1954 as amended and relevant EU law.

Procedure
Duration of the framework agreement in years: 4
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: 3263046AH
Contact
Contact point: Ian Fitzpatrick
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/103683 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92175&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92175&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: WCCC/PRC/390
Additional information
As the subject matter of these framework agreements is a non-priority (Annex IIB) service, the establishment of the frameworks is not subject to the provisions of Directive 2004/18/EC with regard to the choice of procedure, timescales etc. Therefore, the awarding authority will employ a negotiated procedure under its own terms and conditions.
Show more
Interested parties must register their interest on the e-tenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge.
Show more
This is the sole call for competition for these services.
The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
Contract award will be subject to the approval of the competent authorities.
It will be a condition for admittance to the framework agreements that successful tenderers produce a valid tax clearance certificate from the Irish revenue commissioners and that they retain a fully valid certificate throughout the lifetime of the frameworks and of contracts awarded under the frameworks.
Show more
Admittance to the frameworks will also be conditional upon formal written acceptance of Waterford City and County Council‘s Terms and Conditions.
If for any reason it is not possible to admit one or more of the successful tenderers to the framework agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
Show more
Notwithstanding the existence of the frameworks, the contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure outside of the frameworks for any contract arising for legal services.
The contracting authority reserves the right to reduce the number of participants and the number of solutions to be discussed or tenders to be negotiated.
The estimated total value of purchases for the entire duration of the Framework Agreements will be in the range of 1 000 000 to 1 400 000 for the 3 Lots.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines:
Please see relevant Irish Statutory Instruments (SI 131 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie
Source: OJS 2015/S 166-303198 (2015-08-26)
Additional information (2016-04-04)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2016-04-04 📅
Publication date: 2016-04-08 📅
Identifiers
Notice number: 2016/S 069-120475
Refers to notice: 2015/S 166-303198
OJ-S issue: 69
Source: OJS 2016/S 069-120475 (2016-04-04)
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