Two Single Party Framework Agreements for the Provision of Legal Services

Limerick County Council

Limerick City and County Council wishes to establish 2 single party framework agreements, each of a duration up to 6 years, for the provision of legal services, including advice and representation, in a number of areas related to its operations. The estimated annual expenditure on legal services is in the range of EUR 400,000 - EUR 500,000 per annum. It is anticipated that the expenditure will be divided equally over both lots. Limerick City and County Council wishes to have access to legal expertise and representation, as set out below. The frameworks will be established in 2 lots:
Lot 1 - Specialised Operations.
This lot comprises the provision of legal advice and services relating to Landlord and Tenant Law, Code Enforcement, Acquisition and Disposal of Property and Land, Property Leasing, Licences and Financial Collection Services.
Lot 2 - General Local Government Legal Advisory Services.
This lot comprises the provision of legal services relating to General Planning and Environmental Law, Corporate Law, Employment Law, Procurement Law, Litigation, Contract Law and all aspects of Irish and EU law, Statutory Instruments, Regulations and the Local Government Acts.
Applicants may apply for 1 or both of these lots by completing the Qualification Questionnaire, whilst identifying the lots of interest to them. Applicants applying for both lots duly indicated, may complete and submit a single Qualification Questionnaire, noting that evidence of previous contracts must be provided for both lots 1 and 2 separately.
The above requirement represents the current anticipated range of legal services required by Limerick City and County Council during the operation of the proposed frameworks. However, due to on-going review and development of services provided by Limerick City and County Council, it is expected that additional legal services requirements may arise during that period, thereby further expanding the possible value of the frameworks.
Further information on the scope of services is provided for in the Qualification Questionnaire which is available for download from www.etenders.gov.ie

Deadline

The time limit for receipt of tenders was 2014-03-24. The procurement was published on 2014-03-07.

Who? What? Where?
Procurement history
Date Document
2014-03-07 Contract notice
Contract notice (2014-03-07)
Object
Scope of the procurement
Title: Legal services
Quantity or scope:
The framework agreements will be established over a maximum period of 6 years and may, at Limerick City and County Council's discretion, be used to source all of Limerick City and County Council's requirements for legal services during that period. Admission to a framework agreement does not guarantee the award of any contract to any party.2 400 0003 000 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Legal services 📦

Procedure
Procedure type: Accelerated negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Limerick County Council
Postal address: County Hall, Dooradoyle
Postal town: Limerick
Contact
E-mail: noreen.enright@limerick.ie 📧

Reference
Dates
Date dispatched: 2014-03-07 📅
Submission deadline: 2014-03-24 📅
Publication date: 2014-03-12 📅
Identifiers
Notice number: 2014/S 050-083930
OJ-S issue: 50
Additional information
— As the subject matter of these framework agreements is a non-priority (Annex IIB) service, the establishment of the frameworks is not subject to the provisions of Directive 2004/18/EC with regard to the choice of procedure. Therefore, the awarding authority will employ an accelerated negotiated procedure under its own terms and conditions. — Interested parties must register their interest on the etenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. — This is the sole call for competition for these services. — The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. — Contract award will be subject to the approval of the competent authorities. — It will be a condition for admittance to the framework agreements that tenderers and their sub-contractors (if any) produce a valid tax clearance certificate from the Irish revenue commissioners and that they retain a fully valid certificate throughout the lifetime of the frameworks and of contracts awarded under the frameworks. — Admittance to the frameworks will also be conditional upon formal written acceptance of Limerick City and County Council's Terms and Conditions. — If for any reason it is not possible to admit one or more of the successful tenderers to the framework agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to joint the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. — Notwithstanding the existence of the frameworks, the contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure outside of the frameworks for any contract arising for legal services. — The contracting authority reserves the right to reduce the number of operators during this negotiated procedure. The contracting authority may gradually reduce the number of solutions to be discussed or tenders to be negotiated. — Formal amalgamation of Limerick City and County Council's will take place shortly and the successful tenderer(s) will provide legal services to the new entity.
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Object
Scope of the procurement
Estimated value excluding VAT: 2 400 000 💰
3 000 000 💰
Short description:
Limerick City and County Council wishes to establish 2 single party framework agreements, each of a duration up to 6 years, for the provision of legal services, including advice and representation, in a number of areas related to its operations. The estimated annual expenditure on legal services is in the range of EUR 400,000 - EUR 500,000 per annum. It is anticipated that the expenditure will be divided equally over both lots. Limerick City and County Council wishes to have access to legal expertise and representation, as set out below. The frameworks will be established in 2 lots:
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Lot 1 - Specialised Operations.
This lot comprises the provision of legal advice and services relating to Landlord and Tenant Law, Code Enforcement, Acquisition and Disposal of Property and Land, Property Leasing, Licences and Financial Collection Services.
Lot 2 - General Local Government Legal Advisory Services.
This lot comprises the provision of legal services relating to General Planning and Environmental Law, Corporate Law, Employment Law, Procurement Law, Litigation, Contract Law and all aspects of Irish and EU law, Statutory Instruments, Regulations and the Local Government Acts.
Show more
Applicants may apply for 1 or both of these lots by completing the Qualification Questionnaire, whilst identifying the lots of interest to them. Applicants applying for both lots duly indicated, may complete and submit a single Qualification Questionnaire, noting that evidence of previous contracts must be provided for both lots 1 and 2 separately.
Show more
The above requirement represents the current anticipated range of legal services required by Limerick City and County Council during the operation of the proposed frameworks. However, due to on-going review and development of services provided by Limerick City and County Council, it is expected that additional legal services requirements may arise during that period, thereby further expanding the possible value of the frameworks.
Show more
Further information on the scope of services is provided for in the Qualification Questionnaire which is available for download from www.etenders.gov.ie
Lot number: 1
Title of the lot: Specialised Operations
Short description:
This lot comprises the provision of legal advice and services relating…
… to:— Landlord and Tenant Law;— Code Enforcement;— Acquisition and Disposal of Property and Land;— Property Leasing;— Licences;— Financial Collection Services.
… to:
— Landlord and Tenant Law;
— Code Enforcement;
— Acquisition and Disposal of Property and Land;
— Property Leasing;
— Licences;
— Financial Collection Services.
Estimated value excluding VAT: 1 200 000 💰
1 500 000 💰
Duration: 72 months
Lot number: 2
Title of the lot: General Local Government Legal Advisory Services
Short description:
This lot comprises the provision of legal advice and services relating to:— All aspects of Irish and EU Law, Statutory Instruments, Regulations and the Local Government Acts;— General Planning and Environmental Law;— Corporate Law;— Employment Law;— Procurement Law;— Litigation;— Contract Law.
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— All aspects of Irish and EU Law, Statutory Instruments, Regulations and the Local Government Acts;
— General Planning and Environmental Law;
— Corporate Law;
— Employment Law;
— Procurement Law;
— Litigation;
— Contract Law.
Quantity or scope:
The framework agreements will be established over a maximum period of 6 years and may, at Limerick City and County Council's discretion, be used to source all of Limerick City and County Council's requirements for legal services during that period. Admission to a framework agreement does not guarantee the award of any contract to any party.
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Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
Economic and financial standing:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
Technical and professional ability:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer(s).
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and severable liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the initial contract or any subsequent contract under the framework., it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
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Execution of the service is reserved to a particular profession:
Candidates must confirm their eligibility to provide legal services in Ireland under the Solicitors Act 1954 as amended and relevant EU law.

Procedure
Duration of the framework agreement in years: 6
Justification of the accelerated procedure:
Due to the urgent timescales required to set up an amalgamated single entity called Limerick City and County Council from the existing Limerick City Council and Limerick County Council.
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Noreen Enright

Reference
Additional information
— As the subject matter of these framework agreements is a non-priority (Annex IIB) service, the establishment of the frameworks is not subject to the provisions of Directive 2004/18/EC with regard to the choice of procedure. Therefore, the awarding authority will employ an accelerated negotiated procedure under its own terms and conditions.
Show more
— Interested parties must register their interest on the etenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge.
Show more
— This is the sole call for competition for these services.
— The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
— Contract award will be subject to the approval of the competent authorities.
— It will be a condition for admittance to the framework agreements that tenderers and their sub-contractors (if any) produce a valid tax clearance certificate from the Irish revenue commissioners and that they retain a fully valid certificate throughout the lifetime of the frameworks and of contracts awarded under the frameworks.
Show more
— Admittance to the frameworks will also be conditional upon formal written acceptance of Limerick City and County Council's Terms and Conditions.
— If for any reason it is not possible to admit one or more of the successful tenderers to the framework agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to joint the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
Show more
— Notwithstanding the existence of the frameworks, the contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure outside of the frameworks for any contract arising for legal services.
— The contracting authority reserves the right to reduce the number of operators during this negotiated procedure. The contracting authority may gradually reduce the number of solutions to be discussed or tenders to be negotiated.
— Formal amalgamation of Limerick City and County Council's will take place shortly and the successful tenderer(s) will provide legal services to the new entity.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Information about review deadlines:
Please see relevant Irish Statutory Instruments (SI 131 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie
Service from which information about the review procedure may be obtained
Name: The Courts Service
Postal address: 15/24 Phoenix Street, North Smithfield
Source: OJS 2014/S 050-083930 (2014-03-07)
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