The establishment of a Single Party Framework Agreement for the provision of Outsourced Facility Management Services

The Pharmaceutical Society of Ireland

The Pharmaceutical Society of Ireland (PSI) wishes to award a framework to a single operator who will manage and deliver the required facilities management services at PSI's headquarter premises (PSI House in Fenian St, Dublin 2). The framework will be for a maximum duration of 4 years and will be subject to annual review, to commence 12 months after the commencement of the framework.
The framework will include both scheduled services and call out cover in the event of system failures/urgent requirements. The most economically advantageous tenderer received will be appointed to the framework, based on the application of the published award criteria.

Deadline

The time limit for receipt of tenders was 2014-07-21. The procurement was published on 2014-06-19.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• HSG Zander Ireland Facilities Services Limited T/A Bilfinger HSG Facility Management

Who?

• The Pharmaceutical Society of Ireland

What?

Where?

• Dublin

Procurement history

Date	Document
2014-06-19	Contract notice
2015-10-06	Contract award notice

Contract notice (2014-06-19)
Object
Scope of the procurement
Title: Building and facilities management services
Quantity or scope:

The framework operator will be required to maintain comprehensive records of all activities carried out to maintain the facilities. It will be a requirement of the framework that the framework operator will be able to demonstrate their ability to manage and to document the management of facilities in a regulated environment.PSI's Headquarters comprises approximately 1,914 square metres on 5 floors:— Reception and public areas;— Offices/Open plan;— Meeting/Council/Enquiry rooms;— Cafeteria / Tea area;— Toilets, changing areas and showers;— Circulation areas - corridors, entrances, stairwells and lifts.The framework will include but will not be limited to the following five main categories of service:— Facilities Management Service;— Monitoring & Management of the Integrated Building Management System;— Property Maintenance;— Cleaning Services (including office cleaning and window cleaning services);— Security and Front-of-ouseHouHouse Services (inclusive of manned guard services, minor porterage and janitorial services, key holding and mobile patrol services).

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Building and facilities management services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: The Pharmaceutical Society of Ireland
Postal address: PSI House, Fenian Street
Postal town: Dublin
Contact
E-mail: tim.hanrahan@thepsi.ie 📧
Phone: +353 12184020 📞

Reference
Dates
Date dispatched: 2014-06-19 📅
Submission deadline: 2014-07-21 📅
Publication date: 2014-06-21 📅
Identifiers
Notice number: 2014/S 118-210110
OJ-S issue: 118
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal(www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of this framework will be subject to the approval of the competent authorities. 5) If for any reason it is not possible to admit to the framework agreement the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreements as appropriate during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 7) Please note in relation to all documents, that where reference is made to a particular qualification, standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 8) All of the published rules of this competitive process will be strictly observed by the contracting authority. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal(www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of this framework will be subject to the approval of the competent authorities.

5) If for any reason it is not possible to admit to the framework agreement the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreements as appropriate during the tender validity period.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

7) Please note in relation to all documents, that where reference is made to a particular qualification, standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

8) All of the published rules of this competitive process will be strictly observed by the contracting authority.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated value excluding VAT: 320 000 💰
500 000 💰
Short description:

The framework will include both scheduled services and call out cover in the event of system failures/urgent requirements. The most economically advantageous tenderer received will be appointed to the framework, based on the application of the published award criteria.

Quantity or scope:

PSI's Headquarters comprises approximately 1,914 square metres on 5 floors:

— Reception and public areas;

— Offices/Open plan;

— Meeting/Council/Enquiry rooms;

— Cafeteria / Tea area;

— Toilets, changing areas and showers;

— Circulation areas - corridors, entrances, stairwells and lifts.

The framework will include but will not be limited to the following five main categories of service:

— Facilities Management Service;

— Monitoring & Management of the Integrated Building Management System;

— Property Maintenance;

— Cleaning Services (including office cleaning and window cleaning services);

— Security and Front-of-ouseHouHouse Services (inclusive of manned guard services, minor porterage and janitorial services, key holding and mobile patrol services).

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per the Questionnaire, available to download from www.etenders.gov.ie
Economic and financial standing: As per the Questionnaire, available to download from www.etenders.gov.ie
Minimum level(s) of standards: As per the Questionnaire, available to download from www.etenders.gov.ie
Technical and professional ability: As per the Questionnaire, available to download from www.etenders.gov.ie
Contract execution
Deposits and guarantees required: N/A.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful framework member.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If successful in the competition, a grouping in question will be expected to establish itself as a legal entity, with each party being jointly and severally liable, prior to entering into any framework agreement.

Procedure
Duration of the framework agreement in years: 4
Envisaged number of candidates: 5
Languages
Language: English 🗣️
Other languages: Ga

Contracting authority
Contact
Contact point: Tim Hanrahan

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of this framework will be subject to the approval of the competent authorities.

5) If for any reason it is not possible to admit to the framework agreement the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreements as appropriate during the tender validity period.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

7) Please note in relation to all documents, that where reference is made to a particular qualification, standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

8) All of the published rules of this competitive process will be strictly observed by the contracting authority.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Name: Please seek legal advice
Information about review deadlines:

In accordance with the provision of S.I. 130 of 2010, the Contracting Authority undertakes not to establish the framework agreement, to which a standstill period applies, for a period of fourteen clear calendar days from the date of issue electronically of notification letters.

Source: OJS 2014/S 118-210110 (2014-06-19)

Contract award notice (2015-10-06)
Object
Scope of the procurement
Title: Mechanical and electrical engineering services
Notice metadata
Document type: Contract award notice
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Mechanical and electrical engineering services 📦

Procedure
Type of bid: Not applicable

Contracting authority
Contact
E-mail: eileen.troy@psi.ie 📧
Phone: +353 12184000 📞

Reference
Dates
Date dispatched: 2015-10-06 📅
Publication date: 2015-10-09 📅
Identifiers
Notice number: 2015/S 196-355402
Refers to notice: 2014/S 118-210110
OJ-S issue: 196

Object
Scope of the procurement
Estimated value excluding VAT: 185 523 💰
2 366 621 💰
Reference number: 85416
Estimated value excluding VAT: 236 621 💰
Place of performance
Main site or place of performance: Dublin.

Procedure
Award criteria
Criterion: 1. System Administration and Reporting Proposed (15)
2. Fitness for Purpose of the Proposed Service Solution (15)
3. Contract Management (15)
4. Overall Technical Merit of the Human Resources Proposed (10)
5. Reliability and Continuity of Supply (5)
6. Ultimate Cost (40)

Award of contract
Date of contract conclusion: 2015-07-20 📅
Name: HSG Zander Ireland Facilities Services Limited T/A Bilfinger HSG Facility Management
Postal address: Landscape House, Landscape Road, Churchtown
Postal town: Dublin
Postal code: 14
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 5

Contracting authority
Contact
Contact point: Eileen Troy

Complementary information
Review body
Information about review deadlines:

Precise information on deadline(s) for lodging appeals: In accordance with the provision of S.I. 130 of 2010, the Contracting Authority undertakes not to establish the framework agreement, to which a standstill period applies, for a period of fourteen clear calendar days from the date of issue electronically of notification letters.

Source: OJS 2015/S 196-355402 (2015-10-06)

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