Single Party Framework Agreement for Internal Audit Services

Louth County Council

Single Party Framework Agreement for Internal Audit Services.

Deadline

The time limit for receipt of tenders was 2014-09-05. The procurement was published on 2014-07-24.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Capita Business Servcies Ltd.

Who?

• Louth County Council

What?

• Auditing services › Internal audit services

Where?

• Éire/Ireland

Procurement history

Date	Document
2014-07-24	Contract notice
2015-02-18	Contract award notice

Contract notice (2014-07-24)
Object
Scope of the procurement
Title: Internal audit services
Quantity or scope:

The Internal Audit service provider shall:-— Develop and maintain a strategic Audit Plan covering a rolling four year period based on significant exposures to loss or failure, including risk management and security, and submit that Plan to the Audit Committee of Louth County Council for approval;— Develop annual Audit Plans, in consultation with Louth County Council Management and the Audit Committee, based on significant exposures identified in the strategic Audit Plan and submit such annual Plans to the Audit Committee for approval;— Consider the scope of work of and liaise with the Director of Corporate Services for the purpose of providing optimal audit coverage;— Implement the Audit Plans as approved by the Audit Committee, including any special projects assigned by the Audit Committee or requested by senior management;— Issue regular reports to the Audit Committee addressing the results of audits conducted, summarising observations and making recommendations, and management responses to the audit findings;— Report significant issues relating to the processes for controlling assets and the activities of Louth County Council and provide information concerning such issues through to resolution;— Issue final audit reports to the Chief Executive and the Audit Committee;— Monitor and report to the Audit Committee on progress towards the implementation of agreed audit recommendations;— Maintain a professional audit service staffed with sufficient knowledge, experience and skills to meet the requirements and;— Evaluate and assess controls coinciding with the introduction of major changes to systems.— Be required to be available to report and attend meetings with the Audit Committee.

Total value of the procurement: 240 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Internal audit services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Louth County Council
Postal address: County Hall, Millennium Centre, Co. Louth
Postal town: Dundalk
Contact
Internet address: http://www.louthcoco.ie 🌏
E-mail: procurement@louthcoco.ie 📧
Phone: +353 429335457 📞
Fax: +353 429334549 📠

Reference
Dates
Date dispatched: 2014-07-24 📅
Submission deadline: 2014-09-05 📅
Publication date: 2014-07-29 📅
Identifiers
Notice number: 2014/S 143-257437
OJ-S issue: 143
Additional information

Formal acceptance of the terms and conditions of the framework agreement will be a condition for admission to the single party framework. A draft set of these terms and conditions is included at Appendix F of Request for Tender which can be downloaded from www.etenders.gov.ie. Tenderers are not required to return signed copies of these terms and conditions with their tender submissions, but are instead to review their contents and raise any queries in this regard in accordance with the procedure for the submission of queries detailed in Section 6.5 of this document. If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if, having concluded the framework agreement, the contracting authority considers that the framework operator has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this procedure and/or initiate a new contract award procedure at its sole discretion. The contracting authority also reserves the right to cancel this framework agreement or any contract awarded under the framework agreement at any time. As and when additional requirements that fall under the scope of the framework agreement arise during the lifetime of the framework, the contracting authority will consult the service provider in writing, requesting a tender for the additional requirements. However, the contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure for any contract arising within the lifetime of the framework.

Object
Scope of the procurement
Frequency of contracts to be awarded:

Initial contract for a period of one year. Extensions may be for longer periods subject to satisfactory performance.

Short description: Single Party Framework Agreement for Internal Audit Services.
Quantity or scope:

The Internal Audit service provider shall:-

— Develop and maintain a strategic Audit Plan covering a rolling four year period based on significant exposures to loss or failure, including risk management and security, and submit that Plan to the Audit Committee of Louth County Council for approval;

— Develop annual Audit Plans, in consultation with Louth County Council Management and the Audit Committee, based on significant exposures identified in the strategic Audit Plan and submit such annual Plans to the Audit Committee for approval;

— Consider the scope of work of and liaise with the Director of Corporate Services for the purpose of providing optimal audit coverage;

— Implement the Audit Plans as approved by the Audit Committee, including any special projects assigned by the Audit Committee or requested by senior management;

— Issue regular reports to the Audit Committee addressing the results of audits conducted, summarising observations and making recommendations, and management responses to the audit findings;

— Report significant issues relating to the processes for controlling assets and the activities of Louth County Council and provide information concerning such issues through to resolution;

— Issue final audit reports to the Chief Executive and the Audit Committee;

— Monitor and report to the Audit Committee on progress towards the implementation of agreed audit recommendations;

— Maintain a professional audit service staffed with sufficient knowledge, experience and skills to meet the requirements and;

— Evaluate and assess controls coinciding with the introduction of major changes to systems.

— Be required to be available to report and attend meetings with the Audit Committee.

Minimum number of possible renewals: 1
Maximum number of possible renewals: 3
Time frame for subsequent contracts: 48 months
Duration: 048 months
Reference number: 14/0018
Place of performance
Main site or place of performance: County Louth.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

See Selection Criteria in Request for Tender document available to download from www.etenders.gov.ie

Economic and financial standing:

See Selection Criteria in Request for Tender document available to download from www.etenders.gov.ie

Minimum level(s) of standards:

See Selection Criteria in Request for Tender document available to download from www.etenders.gov.ie

Technical and professional ability:

See Selection Criteria in Request for Tender document available to download from www.etenders.gov.ie

Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be agreed with successful tenderers.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract a single entity having joint and several liability.

Execution of the service is reserved to a particular profession:

Details outlined Request for Tender document available to download from www.etenders.gov.ie

Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Corporate Services
Paddy Donnelly
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/381 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=78582&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: 14/0018
Additional information

If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if, having concluded the framework agreement, the contracting authority considers that the framework operator has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this procedure and/or initiate a new contract award procedure at its sole discretion. The contracting authority also reserves the right to cancel this framework agreement or any contract awarded under the framework agreement at any time.

As and when additional requirements that fall under the scope of the framework agreement arise during the lifetime of the framework, the contracting authority will consult the service provider in writing, requesting a tender for the additional requirements. However, the contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure for any contract arising within the lifetime of the framework.

Complementary information
Review body
Name: The High Court, Chief Registrar,
Postal address: Four Courts, Inns Quay,
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Precise information on deadline(s) for lodging appeals: The contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish statutory instrument SI130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where notifications are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Recurrent procurement
Every 3 to 4 years.
Source: OJS 2014/S 143-257437 (2014-07-24)

Contract award notice (2015-02-18)
Object
Scope of the procurement
Total value of the procurement: 110 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2015-02-18 📅
Publication date: 2015-02-20 📅
Identifiers
Notice number: 2015/S 036-061739
Refers to notice: 2014/S 143-257437
OJ-S issue: 36
Additional information

The value of the contract is 27 500 EUR per annum (based on 10 Audits). The initial contract is for a period of 1 year. The frameworks is for a period of 3 years with an option to extend for a further year, therefore value of contract if 110 000 EUR.

Procedure
Award criteria
Criterion: 1. Ultimate Costs (based on 10 Audits per year) (30)
2. Proposed approach/methodology to deliver services required (20)
3. Expertise and skills of assigned personnel for the contract (15)
4. Quality and Management of the Contract (15)
5. Reliability and Continuity of Supply (10)
6. Demonstrate understanding of subject area and requirements (10)

Award of contract
Date of contract conclusion: 2015-01-30 📅
Name: Capita Business Servcies Ltd.
Postal address: T/A Capita Consulting, Marshalsea Court, 23 Merchants Quay
Postal town: Dublin
Postal code: 8
Country: Ireland 🇮🇪
E-mail: padraic.tunney@capita.co.uk 📧
Information about tenders
Number of tenders received: 4

Complementary information
Review body
Name: The High Court, Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Information about review deadlines:

The contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish statutory instrument SI130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where notifications are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2015/S 036-061739 (2015-02-18)

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