RFT 11/14 — Request for Tender for Network Equipment Supply and Maintenance

Letterkenny Institute of Technology

Letterkenny Institute of Technology requires establishing a contract with a suitably qualified and experienced contractor to supply network equipment and provide a quality service for the maintenance and support of existing data network equipment.
The purpose of this competition is to establish a contract with a single contractor for the combined 2 lots:
Lot 1: Supply of Network Equipment and Software Licenses (‘the Goods’).
Lot 2: Maintenance and Support for existing Cisco Network and new network equipment (‘the Services’).

Deadline

The time limit for receipt of tenders was 2015-01-15. The procurement was published on 2014-12-05.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• BT Communications Ireland

Who?

• Letterkenny Institute of Technology

What?

• Integrated network › Network routers
• Local area network › Ethernet network
• Local area network › Radio network
• Network equipment › Network components
• Network equipment › Network infrastructure
• Network equipment › Network system
• Network equipment › Network upgrade
• Maintenance and repair of data network equipment › Maintenance of data network equipment
• Maintenance and repair of data network equipment › Repair of data network equipment
• Data network management and support services › Data network support services

Procurement history

Date	Document
2014-12-05	Contract notice
2014-12-08	Additional information
2014-12-22	Additional information
2015-04-20	Contract award notice

Contract notice (2014-12-05)
Object
Scope of the procurement
Title: Maintenance and repair of data network equipment
Quantity or scope:
“Letterkenny Institute of Technology (LYIT) intends to establish a single operator framework agreement to supply data network equipment, software licences...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Maintenance and repair of data network equipment 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Letterkenny Institute of Technology
Postal address: Port Road, Co. Donegal
Postal town: Letterkenny
Contact
Internet address: http://www.lyit.ie 🌏
E-mail: grainne.mcbrearty@lyit.ie 📧
Phone: +353 749186000 📞
Fax: +353 749186005 📠

Reference
Dates
Date dispatched: 2014-12-05 📅
Submission deadline: 2015-01-15 📅
Publication date: 2014-12-10 📅
Identifiers
Notice number: 2014/S 238-419374
OJ-S issue: 238
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal(www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of this framework will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated value excluding VAT: 150 000 💰
250 000 💰
Short description:
“Letterkenny Institute of Technology requires establishing a contract with a suitably qualified and experienced contractor to supply network equipment and...”

“The purpose of this competition is to establish a contract with a single contractor for the combined 2 lots:”

Show more (2)

“Lot 1: Supply of Network Equipment and Software Licenses (‘the Goods’).”

“Lot 2: Maintenance and Support for existing Cisco Network and new network equipment (‘the Services’).”

Lot number: 1
Title of the lot: Supply of Network Equipment and Software Licenses (‘the Goods’)
Short description:
“Lot 1: Supply of Network Equipment and Software Licenses (‘the Goods’). Letterkenny Institute of Technology wishes to establish a contract with a suitably...”
Quantity or scope: Letterkenny Institute of Technology (LYIT) intends to establish a single operator framework agreement to supply data network equipment, software licences to its Letterkenny and Killybegs campuses in Co Donegal. The contract will be initially for a term of 36 months with the options to extend it up to 12 months with a maximum of 2 such extensions.
Estimated value excluding VAT: 80 000 💰
120 000 💰
Duration: 36 months
Additional information about the lots:
“The appointed contractor will supply data network and software licenses as per tender specification. The initial equipment requirements are funded by the...”
Lot number: 2
Title of the lot: Maintenance and Support for existing Cisco Network and new network equipment (‘the Services’)
Short description:
“Lot 2: Maintenance and Support for existing Cisco Network and new network equipment (‘the Services’).Letterkenny Institute of Technology requires...”

“Letterkenny Institute of Technology requires establishing a contract with a suitably qualified and experienced contractor to provide a quality service for...”
Quantity or scope: Letterkenny Institute of Technology (LYIT) intends to establish a single operator framework agreement to provide a quality service for the maintenance and support of existing data network equipment and any new data equipment. The contract will be initially for a term of 36 months with the options to extend it up to 12 months with a maximum of 2 such extensions.
Estimated value excluding VAT: 70 000 💰
130 000 💰
Additional information about the lots:
“The Institute wishes to establish a contract with a suitably qualified and experienced contractor to provide a quality service for the support and...”
Quantity or scope:
“Letterkenny Institute of Technology (LYIT) intends to establish a single operator framework agreement to supply data network equipment, software licences...”
Minimum number of possible renewals: 1
Maximum number of possible renewals: 2
Time frame for subsequent contracts: 12 months
Duration: 036 months
Reference number: RFT 11/14
Name of EU-financed project or programme:
“The initial equipment requirements is funded by the European Union's INTERREG IVA Programme. Outside the scope of the European Union's INTTERREG IVA...”
Place of performance
Main site or place of performance:
“Co. Donegal.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“As per tender documentation available from www.etenders.gov.ie”
Economic and financial standing:
“As per eligibility criteria as set out in the request for tender documentation available from www.etenders.gov.ie”
Minimum level(s) of standards:
“As per eligibility criteria as set out in the request for tender documentation available from www.etenders.gov.ie”
Technical and professional ability:
“As per eligibility criteria as set out in the request for tender documentation available from www.etenders.gov.ie”
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“To be agreed with the successful framework contractor.”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“Where a group of suppliers submit a Tender in response to this RFT the Contracting Authority will deal with all matters relating to this public procurement...”

“a) The full legal name of the Prime Contractor together with its registered business address (where applicable), registered business name (where...”

Show more (3)

“b) The names of all subcontractors and/or consortium members who will be involved in the supply of the both the Goods and the Services.”

“c) A description of the role to be fulfilled by each subcontractor and/or consortium member; and”

“d) The name, title, telephone number, postal address, facsimile number and e-mail address of the nominated contact personnel authorised to represent the...”

Other particular conditions:
“As per tender documentation available from www.etenders.gov.ie”
Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in months: 36
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Grainne McBrearty
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1139 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83221&B=ETENDERS_SIMPLE 🌏
Name: Liam McIntyre
Postal address: Letterkenny Institute of Technology
Postal town: Letterkenny
Country: Ireland 🇮🇪
Phone: +353 749186140 📞
E-mail: liam.mcintyre@lyit.ie 📧
URL for further information: www.lyit.ie 🌏
Name: The President
Contact point: Fiona Gallagher, Liam McIntyre
Phone: +353 749186142 📞
E-mail: fiona.gallagher@lyit.ie 📧
URL for participation: www.lyit.ie 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83221&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: RFT 11/14
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) This is the sole call for competition for this service.”

Show more (8)

“3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.”

“4) Establishment of this framework will be subject to the approval of the competent authorities.”

“5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue...”

“6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the...”

“This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure...”

“7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded...”

“8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

“9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of...”

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
“Please contact a legal advisor.”
Source: OJS 2014/S 238-419374 (2014-12-05)

Additional information (2014-12-08)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2014-12-08 📅
Publication date: 2014-12-13 📅
Identifiers
Notice number: 2014/S 241-424098
Refers to notice: 2014/S 238-419374
OJ-S issue: 241
Source: OJS 2014/S 241-424098 (2014-12-08)

Additional information (2014-12-22)
Reference
Dates
Date dispatched: 2014-12-22 📅
Submission deadline: 2015-01-22 📅
Publication date: 2014-12-27 📅
Identifiers
Notice number: 2014/S 249-441999
OJ-S issue: 249
Source: OJS 2014/S 249-441999 (2014-12-22)

Contract award notice (2015-04-20)
Object
Scope of the procurement
Title: Network equipment
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Network equipment 📦

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2015-04-20 📅
Publication date: 2015-04-25 📅
Identifiers
Notice number: 2015/S 081-144355
OJ-S issue: 81

Object
Scope of the procurement
Estimated value excluding VAT: 350 000 💰

Procedure
Award criteria
Criterion: 1. Per tender documents (100)

Award of contract
Date of contract conclusion: 2015-02-10 📅
Name: BT Communications Ireland
Postal address: 2 Grand Canal Plaza, Upper Grand Canal St
Postal town: Dublin
Postal code: 4
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 3
Source: OJS 2015/S 081-144355 (2015-04-20)

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