PP/106 - Facilities Management Contract 2014-2017

An Bord Pleanála

Facilities management for a twelve year old building in Dublin city centre, comprising 4,729 sq.m. of office space, 7 floors over basement. Service and maintenance of security systems and security personnel, one staff for canteen to provide light services, M+E maintenance and general building maintenance and cleaning.

Deadline

The time limit for receipt of tenders was 2014-08-11. The procurement was published on 2014-06-26.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Aramark Ireland

Who?

• An Bord Pleanála

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2014-06-26	Contract notice
2014-11-25	Contract award notice

Contract notice (2014-06-26)
Object
Scope of the procurement
Title: Surveillance and security systems and devices
Quantity or scope:

This contract is for 3 years and may be extended in duration in certain circumstances.1 000 000

Total value of the procurement: 1 000 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Surveillance and security systems and devices 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local Agency/Office
Awarding authority name: An Bord Pleanála
Postal address: 64 Marlborough Street
Postal code: 1
Postal town: Dublin
Contact
E-mail: m.kelly@pleanala.ie 📧
Phone: +353 18588100 📞

Reference
Dates
Date dispatched: 2014-06-26 📅
Submission deadline: 2014-08-11 📅
Publication date: 2014-07-01 📅
Identifiers
Notice number: 2014/S 123-219478
Refers to notice: 2011/S 101-166027
OJ-S issue: 123
Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77012&B=ETENDERS_SIMPLE

Object
Scope of the procurement
Short description:

Quantity or scope:

This contract is for 3 years and may be extended in duration in certain circumstances.

Duration: 36 months
Reference number: PP/106
Place of performance
Main site or place of performance: 64 Marlborough Street, Dublin 1, Ireland

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

1. All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

2. All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaraation will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

3. All candidates will be required to produce a certificate of declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

4. All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

5. All condidates must comploy with the requirement of the State in which they are established, regarding registration on the professional or trade register.

6. Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

7. All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibiits the provision of the services, described in this notice, by a peron who is not so licensed or who is not a member of the relevant organisation.

8. All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in whihc the candidate is established.

9. All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.

Economic and financial standing:

1. All condidates will be required to provide a reference from their bank.

2. All condidates will be required to provide evidence of relevant professional risk indemnity insurance.

3. All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

4. All candidates will be requierd to provide statements of accounts or extracts from those accounts relation to their business.

Minimum level(s) of standards: ISO accreditation
Technical and professional ability:

1. A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

2. Details of the educational and professional qualifications of their managerial staff; and those of the persons who would be responsible for providing the services or carrying out the work or works under the contract.

3. All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme or the European standard BS EN ISO 14001

4. All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

5. Certificates drawn up by official quality control institues or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

6. Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.

7. A statement of the principal goods sold or services provided by the supplier or the services provided in the past 3 years, detailing the dates on which the goods were sold or the services provided, the consideration received, the identity of the person to whom the goods were sold or the services were provided.

8. A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate, and if relevant on the candidates study and research facilities and quality control measures.

9. A statement of the candidate's technical facilities, measures for ensuring quality and their study and research facilities.

10. An indication of the proportion of the contract which the services provider intends possibly to subcontract.

11. A statement of the technicians or technical services available to the candidate to carry out the work under the contract, or be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the candidate.

12. A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

13. A list of works carried out over the past 5 years, detailing the value of the consideration received, when and where the work or works were carried out, and whether they were carried out according to the rules of the trade or profession and properly completed.

Contract execution
Other particular conditions:

Relevant experience in Facilities Management.

Mitsubishi accredited.

Adequate evidence in the form of refereence from current/previous contracts for provision of facilities management services.

Must employe or have ready access to multiskilled technicians, e.g. M+E engineers, plumbers, handymen etc, provison of operational infrastructure.

24 hours helpdesk.

Specified response times must be met.

Provide audited accounts.

Adequate insurance cover; employer's liability, professional idemnity and public liability.

Adequate resources to provide the services required - what are the present committments/workload.

ISO accreditation

Execution of the service is reserved to a particular profession: TUPE
Names and professional qualifications of the staff ✅

Procedure
Tender opening date: 2014-08-12 📅
Information about authorised persons and opening procedure: Chris Clarke Secretary, Mary Kelly Senior Administrative Officer.
Languages
Language: English 🗣️
Other languages: Irish
Conditions for opening tenders
Address: Secretary's Office, An Bord Pleanáa

Contracting authority
Contact
Contact point: Mary Kelly, Chris Clarke
Name: An Bord Pleanála
Contact point: Facilities Environmental Management
Pierce Dillon
E-mail: p.dillon@pleanala.ie 📧
URL for documents: http://www.pleanala.ie 🌏
Contact point: Secretary
Chris Clarke
E-mail: c.clarke@pleanala.ie 📧
URL for participation: http://www.pleanala.ie 🌏

Reference
Dates
Publication date: 2011-05-26 📅
Identifiers
Reference number attributed by the contracting authority: PP/106
Notice number in the OJ S: 2011/S 101-166027

Complementary information
Review body
Name: An Bord Pleanála
Postal address: 64, Marlborough Street
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
Phone: +353 18588100 📞
Recurrent procurement
2018
Source: OJS 2014/S 123-219478 (2014-06-26)

Contract award notice (2014-11-25)
Object
Scope of the procurement
Total value of the procurement: 973 387 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2014-11-25 📅
Publication date: 2014-11-27 📅
Identifiers
Notice number: 2014/S 229-404761
Refers to notice: 2014/S 123-219478
OJ-S issue: 229

Object
Place of performance
Main site or place of performance: 64 Marlborough Street, Dublin 1, Ireland.

Procedure
Award criteria
Criterion: 1. CV of the Contracts Manager (150)
2. Organisation Structure (150)
3. Methodology for Delivery of Service (150)
4. Previous Experience (100)
5. Quality Assurance System (50)
6. Health and Safety Policy (50)
7. Registration as Electrical/Gas Installers (10)
8. Transport Fleet, Tool, Test Equipment (20)
9. Business Continuity Plan (20)
10. Pricing Schedule (300)

Award of contract
Date of contract conclusion: 2014-11-25 📅
Name: ARAMARK Ireland
Postal address: Northern Cross, Malahide Road
Country: Ireland 🇮🇪
E-mail: mccarthy-sonia@aramark.ie 📧
Internet address: http://www.aramark.ie 🌏
Information about tenders
Number of tenders received: 1

Contracting authority
Contact
Contact point: Mary Kelly

Complementary information
Review body
Postal address: 64 Marlborough Street
E-mail: e.morrin@pleanala.ie 📧
Phone: +353 1888100 📞
Source: OJS 2014/S 229-404761 (2014-11-25)

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