Multi-Supplier Framework Agreement for Supply and Delivery of Functional LED Street Lighting Luminaires in 2 Lots

Dublin City Council

Dublin City Council together with Fingal County Council, South Dublin County Council, Dún Laoghaire-Rathdown County Council & Cork City Council, are seeking tenders for the supply and delivery of Functional LED Street Lighting Luminaires to the nominated stores of each of the purchasing local authorities.
It is the intention of the above named local authorities to establish a multi-supplier framework agreement with 2 lots for a period of 4 years. Lot 1 is for Functional LED Street Lighting Luminaires to achieve Lighting Class P4 of BS 5489:2013 and Lot 2 is for Functional LED Street Lighting Luminaires to achieve Lighting Class P2 of BS 5489:2013.
Following the conclusion of this competitive process it is envisaged that for each lot, 7 successful tenderers (providing there are at least 7 suitably qualified) will be admitted to the framework as framework members for that lot. In each lot, admission to the framework as a framework member will be awarded on the basis of the most economically advantageous tender in accordance with the award criteria as set out in the tender documents.
The Framework is being established under the Open Procedure in accordance with the EU Public Sector Directive 2004/18/EC. Under the open procedure any interested party may submit a tender. All tenderers are reminded to read the tender document carefully and respond in accordance with its specification and all other requirements by the tender deadline.

Deadline

The time limit for receipt of tenders was 2015-01-08. The procurement was published on 2014-11-21.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Dublin City Council

What?

• Control, safety, signalling and light equipment › Road lights
• Exterior lights › Lanterns
• Street-lighting equipment › Street lamps

Procurement history

Date	Document
2014-11-21	Contract notice
2015-12-23	Contract award notice

Contract notice (2014-11-21)
Object
Scope of the procurement
Title: Street-lighting equipment
Quantity or scope: 7 200 00010 000 000
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Street-lighting equipment 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Environment and Transportation Department, Roads and Traffic Administration, Block 2 Floor 6, Civic Offices, Fishamble Street
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: etenders.traffic@dublincity.ie 📧
Phone: +353 12222251 📞
Fax: +353 12222238 📠

Reference
Dates
Date dispatched: 2014-11-21 📅
Submission deadline: 2015-01-08 📅
Publication date: 2014-11-25 📅
Identifiers
Notice number: 2014/S 227-400669
OJ-S issue: 227
Additional information

Additional Information — Dublin City Council: 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, with the exception of the standard listed in section 5.1 of the specification, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The framework agreement is primarily for use by the Public Lighting and Electrical Services Division of the Environment and Transportation Department of Dublin City Council and the Public Lighting Departments of Fingal County Council, South Dublin County Council, Dún Laoghaire-Rathdown County Council and Cork City Council, but may also be extended for use by other divisions of Dublin City Council or other local authorities as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 8. Tenders may be submitted in English or in the Irish language. 9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7. 11. All queries regarding this tender must be emailed to etenders.traffic@dublincity.ie for the attention of Public Lighting Services. Queries must be in question format and must be submitted by email. Emails to be clearly marked ‘Tender for Multi-Supplier Framework Agreement for Supply and Delivery of Functional LED Street Lighting Luminaires in Two Lots'. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on Friday 19.12.2014 to enable issue of responses to all interested parties. 12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

Additional Information — Dublin City Council:

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, with the exception of the standard listed in section 5.1 of the specification, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Public Lighting and Electrical Services Division of the Environment and Transportation Department of Dublin City Council and the Public Lighting Departments of Fingal County Council, South Dublin County Council, Dún Laoghaire-Rathdown County Council and Cork City Council, but may also be extended for use by other divisions of Dublin City Council or other local authorities as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to etenders.traffic@dublincity.ie for the attention of Public Lighting Services. Queries must be in question format and must be submitted by email. Emails to be clearly marked ‘Tender for Multi-Supplier Framework Agreement for Supply and Delivery of Functional LED Street Lighting Luminaires in Two Lots'. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie

The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on Friday 19.12.2014 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Estimated value excluding VAT: 7 200 000 💰
10 000 000 💰
Short description:

It is the intention of the above named local authorities to establish a multi-supplier framework agreement with 2 lots for a period of 4 years. Lot 1 is for Functional LED Street Lighting Luminaires to achieve Lighting Class P4 of BS 5489:2013 and Lot 2 is for Functional LED Street Lighting Luminaires to achieve Lighting Class P2 of BS 5489:2013.

Following the conclusion of this competitive process it is envisaged that for each lot, 7 successful tenderers (providing there are at least 7 suitably qualified) will be admitted to the framework as framework members for that lot. In each lot, admission to the framework as a framework member will be awarded on the basis of the most economically advantageous tender in accordance with the award criteria as set out in the tender documents.

The Framework is being established under the Open Procedure in accordance with the EU Public Sector Directive 2004/18/EC. Under the open procedure any interested party may submit a tender. All tenderers are reminded to read the tender document carefully and respond in accordance with its specification and all other requirements by the tender deadline.

Lot number: 1
Title of the lot: LED Street Lighting Luminaires to achieve Lighting Class P4 of BS 5489:2013
Short description:

Tenders are invited for the supply and delivery of Functional LED Street Lighting Luminaires to the nominated stores of the purchasing local authority. Luminaires must achieve Lighting Class P4 of BS 5489:2013.

Quantity or scope: For full details on scope and specification, please refer to the tender documents.
Lot number: 2
Title of the lot: LED Street Lighting Luminaires to achieve Lighting Class P2 of BS 5489:2013
Short description:

Duration: 048 months
Reference number: etender reference number; 90123
Place of performance
Main site or place of performance: Dublin and Cork.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See tender documents for details at www.etenders.gov.ie
Economic and financial standing: See tender documents for details at www.etenders.gov.ie
Minimum level(s) of standards: See tender documents for details at www.etenders.gov.ie
Technical and professional ability: See tender documents for details at www.etenders.gov.ie

Procedure
Number of operators of the framework agreement: 14
Duration of the framework agreement in years: 4
Tender validity period: 012 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Fingal County Council
Postal address: PO Box 174, County Hall, Swords, County Dublin
Awarding authority name: South Dublin County Council
Postal address: County Hall, Tallaght
Postal code: 24
Awarding authority name: Dún Laoghaire-Rathdown County Council
Postal address: County Hall, Marine Road, Dún Laoghaire, County Dublin
Awarding authority name: Cork City Council
Postal address: City Hall, Anglesea Street
Postal town: Cork
Contact
Contact point: Environment and Transportation Department
Executive Manager
Name: www.etenders.gov.ie

Reference
Identifiers
Reference number attributed by the contracting authority: etender reference number; 90123
Additional information

Additional Information — Dublin City Council:

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, with the exception of the standard listed in section 5.1 of the specification, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Public Lighting and Electrical Services Division of the Environment and Transportation Department of Dublin City Council and the Public Lighting Departments of Fingal County Council, South Dublin County Council, Dún Laoghaire-Rathdown County Council and Cork City Council, but may also be extended for use by other divisions of Dublin City Council or other local authorities as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to etenders.traffic@dublincity.ie for the attention of Public Lighting Services. Queries must be in question format and must be submitted by email. Emails to be clearly marked ‘Tender for Multi-Supplier Framework Agreement for Supply and Delivery of Functional LED Street Lighting Luminaires in Two Lots'. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie

The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on Friday 19.12.2014 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2014/S 227-400669 (2014-11-21)

Contract award notice (2015-12-23)
Object
Scope of the procurement
Title: Road lights
Total value of the procurement: 7 200 000 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Road lights 📦

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2015-12-23 📅
Publication date: 2015-12-26 📅
Identifiers
Notice number: 2015/S 250-457662
Refers to notice: 2014/S 227-400669
OJ-S issue: 250

Object
Scope of the procurement
Reference number: e-tender reference number; 90123

Procedure
Award criteria
Criterion: 1. Luminaire Performance (5400)
2. Delivery Schedule Offered (600)
3. Ultimate Cost (4000)

Award of contract

1️⃣
Date of contract conclusion: 2015-12-10 📅
Name: CU Lighting Ltd
Postal address: Charles House, Hertfordshire
Postal town: Ware
Country: United Kingdom 🇬🇧
E-mail: c.jordan@cuphosco.co.uk 📧
Internet address: http://www.cuphosco.co.uk 🌏

2️⃣
Name: Electrical & Allied Distributors Ltd
Postal address: 11 Linfield Ind Est
Postal town: Belfast
E-mail: peter@ead-ltd.co.uk 📧

3️⃣
Name: Orangetek Ltd
Postal address: The Coach House, Blakenhall Park Bar Lane Barton under Needwood
Postal town: Burton upon Trent
Postal code: DE13 8AJ
E-mail: info@orangetek.co.uk 📧

4️⃣
Name: Philips Lighting Ireland Ltd
Postal address: Philips House, South County Business Park
Postal town: Leopardstown
Country: Ireland 🇮🇪
E-mail: dermot.deely@philips.com 📧

5️⃣
Name: Thorn Lighting
Postal address: Century House, Harolds Cross Road
Postal town: Dublin
E-mail: michael.martin@zumtobelgroup.com 📧

6️⃣
Name: Urbis-Schreder
Postal address: Sapphire House, Hampshire
Postal town: Basingstoke
E-mail: alexn@urbislighting.com 📧
Internet address: http://www.urbis-schreder.com 🌏

7️⃣

8️⃣

9️⃣
Name: Elmore Group Limited
Postal address: Essmore House, Kylemore Business Park
E-mail: fergal.kelly@elmore.ie 📧
Internet address: http://elmore.ie 🌏

1️⃣0️⃣

1️⃣1️⃣
Information about tenders
Number of tenders received: 19

Contracting authority
Identity
National registration number: 493313935
GB 311 3473 02
992 0803 09
8R41786T
IE9981122R
240435300
90480
Contact
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82617&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Information about review deadlines: Please consult your solicitor.
Source: OJS 2015/S 250-457662 (2015-12-23)

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