Fuel supplies by charge card system

Bus Eireann/Irish Bus

Expressions of interest are invited for the supply to Bus Éireann (“BE”), by means of a charge card system, of motor diesel oil and ancillary supplies and services such as engine oil and vehicle washes at certain designated locations (or equivalent alternative locations) throughout Ireland. Details of the designated locations will be provided, for information purposes, with the PQQ documentation. In order to provide coverage in respect of all designated locations, BE proposes to appoint a number of providers to a multi-provider framework agreement in accordance with the contract award criteria. It is anticipated that BE will award a contract under the framework to the provider who submits the most economically advantageous tender in accordance with the contract award criteria (the “first ranked bidder”). In the event that the first ranked bidder is unable to provide coverage in respect of all designated locations (whether by means of subcontracting or otherwise), BE reserves the right to award an additional contract to the second ranked bidder in respect of any designated locations which are not covered by the first ranked bidder. If required, and at BE's discretion, a further contract or contracts may be awarded to another party (or parties) to the framework in respect of any locations not covered by the first or second ranked bidders, in each case based on the parties' rankings in accordance with the contract award criteria. It is proposed that the term of the framework agreement will be 4 years.

Deadline

The time limit for receipt of tenders was 2015-01-12. The procurement was published on 2014-12-08.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2014-12-08 Contract notice
2015-08-19 Contract award notice
Contract notice (2014-12-08)
Object
Scope of the procurement
Title: Charge cards
Quantity or scope:
Expressions of interest are invited for the supply to Bus Éireann (“BE”), by means of a charge card system, of motor diesel oil and ancillary supplies and services such as engine oil and vehicle washes at certain designated locations (or equivalent alternative locations) throughout Ireland.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Charge cards 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one lot only
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Bus Eireann/Irish Bus
Postal address: 21 Phibsboro Road, Broadstone
Postal code: 7
Postal town: Dublin
Contact
E-mail: ceara.mcbride@buseireann.ie 📧
Phone: +353 17033387 📞
Fax: +353 18303667 📠

Reference
Dates
Date dispatched: 2014-12-08 📅
Submission deadline: 2015-01-12 📅
Publication date: 2014-12-12 📅
Identifiers
Notice number: 2014/S 240-422367
OJ-S issue: 240

Object
Scope of the procurement
Short description:
Expressions of interest are invited for the supply to Bus Éireann (“BE”), by means of a charge card system, of motor diesel oil and ancillary supplies and services such as engine oil and vehicle washes at certain designated locations (or equivalent alternative locations) throughout Ireland. Details of the designated locations will be provided, for information purposes, with the PQQ documentation. In order to provide coverage in respect of all designated locations, BE proposes to appoint a number of providers to a multi-provider framework agreement in accordance with the contract award criteria. It is anticipated that BE will award a contract under the framework to the provider who submits the most economically advantageous tender in accordance with the contract award criteria (the “first ranked bidder”). In the event that the first ranked bidder is unable to provide coverage in respect of all designated locations (whether by means of subcontracting or otherwise), BE reserves the right to award an additional contract to the second ranked bidder in respect of any designated locations which are not covered by the first ranked bidder. If required, and at BE's discretion, a further contract or contracts may be awarded to another party (or parties) to the framework in respect of any locations not covered by the first or second ranked bidders, in each case based on the parties' rankings in accordance with the contract award criteria. It is proposed that the term of the framework agreement will be 4 years.
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Lot number: 1
Title of the lot: Fuel Supplies by Charge Card System
Reference number: BE/SE/08/12/2014
Place of performance
Main site or place of performance: Dublin 7.

Procedure
Duration of the framework agreement in years: 4
Envisaged number of candidates: 2
Languages
Language: Spanish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Ceara McBride
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/374 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83246&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83246&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: BE/SE/08/12/2014
Source: OJS 2014/S 240-422367 (2014-12-08)
Contract award notice (2015-08-19)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Bus Eireann / Irish Bus

Reference
Dates
Date dispatched: 2015-08-19 📅
Publication date: 2015-08-22 📅
Identifiers
Notice number: 2015/S 162-297295
Refers to notice: 2014/S 240-422367
OJ-S issue: 162

Object
Scope of the procurement
Estimated value excluding VAT: 20 000 000 💰
24 000 000 💰

Procedure
Award criteria
Criterion: 1. The number of Designated Locations, or Equivalent Alternative Locations, at which the (100)
2. Methodology to prevent and detect improper or fraudulent use of the fuel charge cards (100)
3. Methodology for the day to day management of the Bus Éireann account (100)
4. Methodology for advising the nominated service stations at the Designated Locations or (100)

Award of contract
Date of contract conclusion: 2015-06-04 📅
Name: Topaz Energy Ltd
Postal address: Beech Hill
Postal town: Clonskea
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 2

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dulbin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2015/S 162-297295 (2015-08-19)
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