This is a high value contract and the winning tenderer will have an opportunity to work with a customer who has overhauled their supply function in order to extract efficiencies from 17 locations. The Defence Forces ration system feeds soldiers involved in security duties, operational deployments, training and intensive exercises. Soldiers entitled to rations are allocated a ration rate of EUR 4.20 per day (breakfast EUR 1.05, lunch EUR 1.05 and dinner EUR 2.10). The contract is expected to run from 01 September 2014 to 31 August 2016 with an option to extend for a further year subject to a performance measurement review. The estimated value of this contract is circa EUR 600,000 over 36 months. This equates to an annual spend of EUR 200,000 which is approximately 5.5 % of the Defence Forces Food and Catering annual provisions budget. The requirement of the contract is to supply and deliver Frozen Food Products to all Seventeen (17) military locations as and when required. The supplies to be provided under the Contract shall be delivered to the satisfaction of the Minister and his/her agent in accordance with the specified requirements. This is a framework contract which is demand driven and quantities attached in the pricing schedule are an indication of previous usage and may be subject to significant variances. Defence Forces personnel at both a local and national level will monitor quality of service The Defence Forces carry out the procurement of food products in an open and transparent manner and in line with National and EU Public Procurement guidelines. The procurement process for frozen food products will be conducted in accordance with those procedures and the basic principles of transparency and equal treatment will be adhered to. All personnel involved in the award process have significant experience and education in public procurement. The tender is broken into 2 lots. Lot 1 and Lot 2. Locations for delivery are as follows; Tenderers may submit more than one Tender. However any second or subsequent Tender must be prepared and presented under separate cover in a separate Tender. Lot 1 (Dublin Region) Cathal Bruagha Barracks, Dublin McKee Barracks, Dublin Casement Aerodrome, Baldonnel Gormanston Camp, Co Meath Aiken Barracks, Dundalk, Co. Louth Ceannt Barracks, Curragh, Co. Kildare Pearse Barracks, Curragh, Co. Kildare Coolmoney Camp, Co. Wicklow Lot 2 Collins Barracks, Cork Sarsfield Barracks, Limerick CSS Naval Base, Haulbowline Naval Depot, Haulbowline Lynch Camp, Kilworth Stephen Barracks, Kilkenny Custume Barracks, Athlone Mellows Barracks, Co. Galway Finner Camp, Co. Donegal All product items must be quoted for in both Lots. In order to quote for lot 1 Companies must quote for all locations within this lot. Companies that do not quote for all locations within this lot will be excluded from the competition for Lot 1. Lot 2 refers to all other locations outside of Dublin region. Companies may submit tenders for individual locations within Lot 2. Additionally companies may tender for all locations or some locations in Lot 2 (even one location). This approach is to facilitate initiatives to assist SMEs in Public Procurement as outlined by the Department of Public Expenditure and Reform Circular 10/14. Companies may quote for both lots.
Deadline
The time limit for receipt of tenders was 2014-08-05.
The procurement was published on 2014-06-25.
Contract notice (2014-06-25) Object Scope of the procurement
Title: Frozen vegetables
Quantity or scope:
The amounts of products used year to date (YTD) are projected figures for the duration of the contract, however quantities may change over the contracting period. The estimated value of the contract is EUR 600,000. These figures are only an indication and are no way contractually binding.600 000
The amounts of products used year to date (YTD) are projected figures for the duration of the contract, however quantities may change over the contracting period. The estimated value of the contract is EUR 600,000. These figures are only an indication and are no way contractually binding.600 000
Total value of the procurement: 600 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Frozen vegetables📦
Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender
Contracting authority Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Defence Forces Ireland
Postal address: McKee Barracks, Blackhorse Ave.
Postal code: 7
Postal town: Dublin
Contact
E-mail: joe.brennan@defenceforces.ie📧
Phone: +353 18046025📞
Fax: +353 18046004 📠
Object Scope of the procurement
Short description:
This is a high value contract and the winning tenderer will have an opportunity to work with a customer who has overhauled their supply function in order to extract efficiencies from 17 locations. The Defence Forces ration system feeds soldiers involved in security duties, operational deployments, training and intensive exercises. Soldiers entitled to rations are allocated a ration rate of EUR 4.20 per day (breakfast EUR 1.05, lunch EUR 1.05 and dinner EUR 2.10). The contract is expected to run from 01 September 2014 to 31 August 2016 with an option to extend for a further year subject to a performance measurement review. The estimated value of this contract is circa EUR 600,000 over 36 months. This equates to an annual spend of EUR 200,000 which is approximately 5.5 % of the Defence Forces Food and Catering annual provisions budget. The requirement of the contract is to supply and deliver Frozen Food Products to all Seventeen (17) military locations as and when required. The supplies to be provided under the Contract shall be delivered to the satisfaction of the Minister and his/her agent in accordance with the specified requirements. This is a framework contract which is demand driven and quantities attached in the pricing schedule are an indication of previous usage and may be subject to significant variances. Defence Forces personnel at both a local and national level will monitor quality of service The Defence Forces carry out the procurement of food products in an open and transparent manner and in line with National and EU Public Procurement guidelines. The procurement process for frozen food products will be conducted in accordance with those procedures and the basic principles of transparency and equal treatment will be adhered to. All personnel involved in the award process have significant experience and education in public procurement. The tender is broken into 2 lots. Lot 1 and Lot 2. Locations for delivery are as follows; Tenderers may submit more than one Tender. However any second or subsequent Tender must be prepared and presented under separate cover in a separate Tender.
This is a high value contract and the winning tenderer will have an opportunity to work with a customer who has overhauled their supply function in order to extract efficiencies from 17 locations. The Defence Forces ration system feeds soldiers involved in security duties, operational deployments, training and intensive exercises. Soldiers entitled to rations are allocated a ration rate of EUR 4.20 per day (breakfast EUR 1.05, lunch EUR 1.05 and dinner EUR 2.10). The contract is expected to run from 01 September 2014 to 31 August 2016 with an option to extend for a further year subject to a performance measurement review. The estimated value of this contract is circa EUR 600,000 over 36 months. This equates to an annual spend of EUR 200,000 which is approximately 5.5 % of the Defence Forces Food and Catering annual provisions budget. The requirement of the contract is to supply and deliver Frozen Food Products to all Seventeen (17) military locations as and when required. The supplies to be provided under the Contract shall be delivered to the satisfaction of the Minister and his/her agent in accordance with the specified requirements. This is a framework contract which is demand driven and quantities attached in the pricing schedule are an indication of previous usage and may be subject to significant variances. Defence Forces personnel at both a local and national level will monitor quality of service The Defence Forces carry out the procurement of food products in an open and transparent manner and in line with National and EU Public Procurement guidelines. The procurement process for frozen food products will be conducted in accordance with those procedures and the basic principles of transparency and equal treatment will be adhered to. All personnel involved in the award process have significant experience and education in public procurement. The tender is broken into 2 lots. Lot 1 and Lot 2. Locations for delivery are as follows; Tenderers may submit more than one Tender. However any second or subsequent Tender must be prepared and presented under separate cover in a separate Tender.
Lot 1 (Dublin Region)
Cathal Bruagha Barracks, Dublin
McKee Barracks, Dublin
Casement Aerodrome, Baldonnel
Gormanston Camp, Co Meath
Aiken Barracks, Dundalk, Co. Louth
Ceannt Barracks, Curragh, Co. Kildare
Pearse Barracks, Curragh, Co. Kildare
Coolmoney Camp, Co. Wicklow
Lot 2
Collins Barracks, Cork
Sarsfield Barracks, Limerick
CSS Naval Base, Haulbowline
Naval Depot, Haulbowline
Lynch Camp, Kilworth
Stephen Barracks, Kilkenny
Custume Barracks, Athlone
Mellows Barracks, Co. Galway
Finner Camp, Co. Donegal
All product items must be quoted for in both Lots. In order to quote for lot 1 Companies must quote for all locations within this lot. Companies that do not quote for all locations within this lot will be excluded from the competition for Lot 1. Lot 2 refers to all other locations outside of Dublin region. Companies may submit tenders for individual locations within Lot 2. Additionally companies may tender for all locations or some locations in Lot 2 (even one location). This approach is to facilitate initiatives to assist SMEs in Public Procurement as outlined by the Department of Public Expenditure and Reform Circular 10/14. Companies may quote for both lots.
All product items must be quoted for in both Lots. In order to quote for lot 1 Companies must quote for all locations within this lot. Companies that do not quote for all locations within this lot will be excluded from the competition for Lot 1. Lot 2 refers to all other locations outside of Dublin region. Companies may submit tenders for individual locations within Lot 2. Additionally companies may tender for all locations or some locations in Lot 2 (even one location). This approach is to facilitate initiatives to assist SMEs in Public Procurement as outlined by the Department of Public Expenditure and Reform Circular 10/14. Companies may quote for both lots.
Lot number: 1
Title of the lot: Supply and Delivery of Frozen Foods to Defence Forces Ireland
Quantity or scope:
The amounts of products used year to date (YTD) are projected figures for the duration of the contract, however quantities may change over the contracting period. The estimated value of the contract is EUR 600,000. These figures are only an indication and are no way contractually binding.
The amounts of products used year to date (YTD) are projected figures for the duration of the contract, however quantities may change over the contracting period. The estimated value of the contract is EUR 600,000. These figures are only an indication and are no way contractually binding.
Reference number: FC/06/2014
Place of performance
Main site or place of performance: Several.
Legal, economic, financial and technical information Conditions for participation
Suitability to pursue the professional activity:
1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a dedclaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a dedclaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant ordanisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant ordanisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.
As outlined in the RFT.
Economic and financial standing:
(1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
As outlined it the RFT.
Minimum level(s) of standards: As Per RFT
Technical and professional ability:
(1) A statement of the candidates average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme(EMAS);or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme(EMAS);or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified bt references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provide; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provide; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control; measures.
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control; measures.
(9) A statement of the candidates technical facilities; measures for ensuring quality; and their study and research facilities.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per RFT.
Procedure
Duration of the framework agreement in years: 2
Tender validity period: 2016-07-31 📅
Tender opening date: 2014-08-05 📅
Information about authorised persons and opening procedure: Comdt. Fran Kehoe, Sgt John Martin, Cpl Joe Brennan.
Award criteria
Criterion: 1. Ultimate cost (70)
2. Delivery (30)
Languages
Language: English 🗣️ Conditions for opening tenders
Address: Food Procurement and Catering Section, McKee Barracks, Dublin 7.
Contracting authority Contact
Contact point: Joseph Brennan
Reference Dates
Start date: 2014-09-01 📅
End date: 2016-08-31 📅
Identifiers
Reference number attributed by the contracting authority: FC/06/2014
Complementary information Review body
Name: Director of Ordnance
Postal address: Mc Kee Barracks, Blackhorse Avenue
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪 Recurrent procurement
2 years.
Source: OJS 2014/S 121-214891 (2014-06-25)