Establishment of a single party framework agreement for legal services

Clare County Council

The contracting authority intends to establish a single-party framework agreement for the provision of legal services to support the delivery of its activities. In this regard, it is envisioned that a range of support may be required across a full range of staff (i.e. partner, associate, solicitor, assistant solicitor and trainee).
Clare County Council operates under the following 8 Programme Groups and the legal services to be provided will relate to all programme groups and to all issues that may arise and which require a legal input:
1. Housing and building.
2. Road transportation and safety.
3. Water supply and sewerage.
4. Development incentives and controls (planning).
5. Environment protection.
6. Recreation and amenity.
7. Agriculture, education and welfare.
8. Miscellaneous services.
It will be necessary that a named individual Solicitor will be ultimately responsible for the delivery of legal services to the Council.
Applicants may apply to be included on the tender list by completing the attached Qualification Questionnaire at Appendix A.
The above requirements represent the current anticipated range of legal services required by Clare County Council during the operation of the proposed framework. In order to be considered for inclusion on the tender list, the applicant must demonstrate that they have met all of the minimum selection requirements. Ultimately, applicants may be invited to tender following evaluation of their Questionnaire.
Taken overall, the contracting authority‘s historical annual expenditure on legal services has been in the region of EUR 500 000 per annum over the last 3 years. This information is provided for information purposes. However, no guarantee can be given of the volume of work to be awarded during the life of the framework agreement.

Deadline

The time limit for receipt of tenders was 2014-12-22. The procurement was published on 2014-12-01.

Who?

• Clare County Council

What?

• Legal services › Legal advisory and representation services

Where?

• Mid-West

Procurement history

Date	Document
2014-12-01	Contract notice

Contract notice (2014-12-01)
Object
Scope of the procurement
Title: Legal services
Quantity or scope:

The Framework Agreement will be established for a maximum period of 6 years and may, at Clare County Council‘s discretion, be used to source all of Clare County Council‘s requirements for legal services during that period.Admission to the Framework Agreement does not guarantee the award of any contract to any party.3 000 0004 500 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Legal services 📦

Procedure
Procedure type: Accelerated negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Clare County Council
Postal address: Áras Contae an Chláir, New Road
Postal town: Ennis
Contact
Internet address: http://www.clarecoco.ie/ 🌏
E-mail: procurement@clarecoco.ie 📧

Reference
Dates
Date dispatched: 2014-12-01 📅
Submission deadline: 2014-12-22 📅
Publication date: 2014-12-23 📅
Identifiers
Notice number: 2014/S 247-436705
OJ-S issue: 247
Additional information

— As the subject matter of this Framework Agreement is a non priority (Annex II B) service, the establishment of the Framework is not subject to the provisions of Directive 2004/18/EC with regard to the choice of procedure. Therefore, the awarding authority will employ an accelerated negotiated procedure under its own terms and conditions. — Interested parties must register their interests on the eTenders website (www.etenders.gov.ie). All information relating to attachments including clarifications and changes will be published on the Irish Governments procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. — This is the sole call for competition for these services. — The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. — Contract award will be subject to the approval of the competent authorities. — It will be a condition for admittance to the Framework Agreement that tenderers and their subcontractors (if any) produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the Framework and of contracts awarded under the Framework. — Admittance to the Framework will also be conditional upon formal written acceptance of Clare County Council‘s terms and conditions. — If for any reason, it is not possible to admit the successful tenderer to the Framework Agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the Framework Agreement, as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure, at its sole discretion. — Notwithstanding the existence of a Framework Agreement, the Contracting Authority at its sole discretion reserves the right to engage in a separate procurement procedure outside of the Framework for any contract arising for legal services. — The contracting authority reserves the right to reduce the number of operators during this negotiated procedure. The Contracting Authority may gradually reduce the number of solutions to be discussed or tenderers to be negotiated.

Additional information

— As the subject matter of this Framework Agreement is a non priority (Annex II B) service, the establishment of the Framework is not subject to the provisions of Directive 2004/18/EC with regard to the choice of procedure. Therefore, the awarding authority will employ an accelerated negotiated procedure under its own terms and conditions.

— Interested parties must register their interests on the eTenders website (www.etenders.gov.ie). All information relating to attachments including clarifications and changes will be published on the Irish Governments procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge.

— This is the sole call for competition for these services.

— The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

— Contract award will be subject to the approval of the competent authorities.

— It will be a condition for admittance to the Framework Agreement that tenderers and their subcontractors (if any) produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the Framework and of contracts awarded under the Framework.

— Admittance to the Framework will also be conditional upon formal written acceptance of Clare County Council‘s terms and conditions.

— If for any reason, it is not possible to admit the successful tenderer to the Framework Agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the Framework Agreement, as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure, at its sole discretion.

— Notwithstanding the existence of a Framework Agreement, the Contracting Authority at its sole discretion reserves the right to engage in a separate procurement procedure outside of the Framework for any contract arising for legal services.

— The contracting authority reserves the right to reduce the number of operators during this negotiated procedure. The Contracting Authority may gradually reduce the number of solutions to be discussed or tenderers to be negotiated.

Object
Scope of the procurement
Estimated value excluding VAT: 3 000 000 💰
4 500 000 💰
Short description:

Clare County Council operates under the following 8 Programme Groups and the legal services to be provided will relate to all programme groups and to all issues that may arise and which require a legal input:

1. Housing and building.

2. Road transportation and safety.

3. Water supply and sewerage.

4. Development incentives and controls (planning).

5. Environment protection.

6. Recreation and amenity.

7. Agriculture, education and welfare.

8. Miscellaneous services.

It will be necessary that a named individual Solicitor will be ultimately responsible for the delivery of legal services to the Council.

Applicants may apply to be included on the tender list by completing the attached Qualification Questionnaire at Appendix A.

The above requirements represent the current anticipated range of legal services required by Clare County Council during the operation of the proposed framework. In order to be considered for inclusion on the tender list, the applicant must demonstrate that they have met all of the minimum selection requirements. Ultimately, applicants may be invited to tender following evaluation of their Questionnaire.

Taken overall, the contracting authority‘s historical annual expenditure on legal services has been in the region of EUR 500 000 per annum over the last 3 years. This information is provided for information purposes. However, no guarantee can be given of the volume of work to be awarded during the life of the framework agreement.

Quantity or scope:

Admission to the Framework Agreement does not guarantee the award of any contract to any party.

Duration: 072 months
Reference number: CCC14 - Legal Services Tender
Place of performance
Main site or place of performance: Ennis.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: