Debt Recovery Services

Environmental Protection Agency

The Environmental Protection Agency (EPA) wishes to establish a multi-party framework agreement for the provision of a Debt Recovery Service including where necessary, instigation of legal action to recover debts in Court.
The service involves some or all of the following
— Letter from debt collectors to debtor, introducing debt collector, quantifying the outstanding amounts due to EPA, and demanding payment.
— Final demand letter from debt collectors to debtor, initiation and execution of legal proceeds.
— Execution of judgments.
— Expert advice on debt management
— Communicate on ad hoc basis as required
— Report progress monthly in a format agreed with EPA

Deadline

The time limit for receipt of tenders was 2014-09-29. The procurement was published on 2014-08-22.

Who?

• Environmental Protection Agency

What?

Where?

• South-East

Procurement history

Date	Document
2014-08-22	Contract notice

Contract notice (2014-08-22)
Object
Scope of the procurement
Title: Legal services
Quantity or scope:

The types of organisations pursued include various licensees, including large complex industrial organisations, sole traders and local authorities with approximately 80 accounts involved per annum involving a figure of approximately EUR 500 000 - EUR 600 000 to be recovered.100 000750 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Legal services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Environmental Protection Agency
Postal address: Headquarters, PO Box 3000
Postal town: Johnstown Castle Estate
Contact
Internet address: http://epa.ie 🌏
E-mail: info@epa.ie 📧
Phone: +353 14020114 📞
Fax: +353 14020111 📠

Reference
Dates
Date dispatched: 2014-08-22 📅
Submission deadline: 2014-09-29 📅
Publication date: 2014-08-26 📅
Identifiers
Notice number: 2014/S 162-290826
OJ-S issue: 162
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition. 9) This notice is being published on a voluntary basis in the OJEU as the framework agreement is for a service which is a non-priority service (Annex IIB) and therefore not subject to the full rigours of the public procurement directive (2004/18/EC).

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

9) This notice is being published on a voluntary basis in the OJEU as the framework agreement is for a service which is a non-priority service (Annex IIB) and therefore not subject to the full rigours of the public procurement directive (2004/18/EC).

Object
Scope of the procurement
Estimated value excluding VAT: 100 000 💰
750 000 💰
Frequency of contracts to be awarded: Not known.
Short description:

The service involves some or all of the following

— Letter from debt collectors to debtor, introducing debt collector, quantifying the outstanding amounts due to EPA, and demanding payment.

— Final demand letter from debt collectors to debtor, initiation and execution of legal proceeds.

— Execution of judgments.

— Expert advice on debt management

— Communicate on ad hoc basis as required

— Report progress monthly in a format agreed with EPA

Quantity or scope:

Duration: 072 months
Reference number: eTenders RFT ID 87151
Place of performance
Main site or place of performance: Johnstown Castle Estate.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.

Economic and financial standing:

Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.

Minimum level(s) of standards:

Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.

Technical and professional ability:

Please refer to the qualification questionnaire available from www.etenders.gov.ie using RFT ID 87151.

Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be agreed with the successful framework operators.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability.

Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 3
Duration of the framework agreement in years: 6
Justification for framework agreement duration over four years:

As the subject matter of each framework agreement comprises a non-priority (Annex IIB) service in accordance with Directive 2004/18/EC, the award will not be fully subject to the provisions of that Directive, in particular with regard to the choice of award procedure. However, EPA will employ a competitive process analogous to the negotiated procedure provided for in the aforementioned Directive in order to establish the framework.

Envisaged number of candidates: 5
Objective criteria for selection:

Following receipt of applications, all responses will be evaluated, scored and ranked in accordance with the questionnaire and criteria and rules contained therein and at least the top 5 scoring candidates will be invited to tender should that number qualify.

Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Ray Cooke
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79459&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79459&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: eTenders RFT ID 87151
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

9) This notice is being published on a voluntary basis in the OJEU as the framework agreement is for a service which is a non-priority service (Annex IIB) and therefore not subject to the full rigours of the public procurement directive (2004/18/EC).

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Source: OJS 2014/S 162-290826 (2014-08-22)

New procurements in related categories 🆕

Business services: law, marketing, consulting, recruitment, printing and security (>20 new procurements)

Legal services (5)