DCPL RFID Equipment 14 Libraries - Invitation to tender by Dublin City Public Libraries for the supply, delivery, installation and commissioning of a Radio Frequency ID based self-service solution in 14 libraries

Quantity or scope

Dublin City Public Libraries (Dublin City Council) intends to establish a Single Party Framework Agreement for the supply, delivery, installation and commissioning of the RFID solution for the 14 libraries listed (in Section 5) including a 5 year warranty and 4 years of maintenance support on all equipment from the date of supply, with a maximum of 8 hour on-site response. Solutions will be tailored to suit the facilities and service requirements of each branch, but can be generally assumed to consist of the following: RFID self-service kiosk(s); RFID staff workstation(s); RFID returns box(es); RFID book detection (i.e. security) system(s). Systems in all branches are expected to be fully commissioned and operational before 30th November 2014.South Dublin County Council may, at their discretion, choose to participate in the Framework Agreement.However there is no obligation whatsoever on South Dublin County Council to award any contract under this framework agreement.Such a decision will be a matter solely for South Dublin County Council.Dublin City Council will not be responsible for brokering an agreement between the successful tenderer and South Dublin County Council should they decide to participate in the single party framework agreement.Terms and costs provided under this Framework Agreement must be offered on the same basis to South Dublin County Council should they decide to participate in the Framework Agreement.800 000

Additional information

Additional Information – Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. Dublin City Public Libraries (Dublin City Council) intends to establish a Single Party Framework Agreement for supply, delivery, installation and commissioning of a Radio Frequency ID based self-service solution in 14 libraries. The duration of this Framework Agreement will be 4 years from the date of its establishment. South Dublin County Council may also avail of the Framework Agreement.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to paul.fusco@dublincity.ie for the attention of Paul Fusco. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 10.2.2014 to enable issue of responses to all interested parties.