Contract for Supply of Integrated Solution for Rfid-Enabled Library Self-Service

Cork City Council

This tender calls for the supply, delivery, installation and commissioning of an RFID solution for Cork City Libraries, as outlined in this tender document, with a 5-year warranty and maintenance support on all equipment provided and a maximum of 8-hour on-site response time to service requests. Target levels for self-service usage in the new Library will be 85 % +. The RFID solution should integrate seamlessly with the current Library Management System and a full programme of training should be given to relevant staff to ensure that these aims are achieved.

Deadline

The time limit for receipt of tenders was 2014-10-17. The procurement was published on 2014-09-05.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2014-09-05 Contract notice
2016-01-20 Contract award notice
Contract notice (2014-09-05)
Object
Scope of the procurement
Title: Library automation equipment
Quantity or scope:
This tender competition comprises of 3 phases as set out below. The initial contract if awarded will cover Phase A. Phase B will be awarded subsequently if the required funding is secured. Phase C relates to the Library locations operated by Cork County Council and the award of a contract by them under this competition will be dependent on their decision.Phase A covers the following sites:Hollyhill Library (currently under construction),Douglas Library,The City Library,Bishopstown Library,Phase B comprises of the remaining libraries in the Cork City Council network:Blackpool Library,Mayfield Library,Tory Top Library,Blackrock/Mahon Library (to be constructed),Phase C:Cork City Council and Cork County Council work closely together in the delivery of library services. It will be open to Cork County Council to purchase the supply, delivery, installation and commissioning of an RFID solution for that authority's library service under this contract.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Library automation equipment 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Cork City Council
Postal address: City Hall, Co.Cork
Postal town: Cork
Contact
Internet address: http://www.corkcity.ie 🌏
E-mail: nichola_bernardi@corkcity.ie 📧
Phone: +353 214966222 📞
Fax: +353 214314238 📠

Reference
Dates
Date dispatched: 2014-09-05 📅
Submission deadline: 2014-10-17 📅
Publication date: 2014-09-11 📅
Identifiers
Notice number: 2014/S 174-307395
OJ-S issue: 174

Object
Scope of the procurement
Short description:
This tender calls for the supply, delivery, installation and commissioning of an RFID solution for Cork City Libraries, as outlined in this tender document, with a 5-year warranty and maintenance support on all equipment provided and a maximum of 8-hour on-site response time to service requests. Target levels for self-service usage in the new Library will be 85 % +. The RFID solution should integrate seamlessly with the current Library Management System and a full programme of training should be given to relevant staff to ensure that these aims are achieved.
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Quantity or scope:
This tender competition comprises of 3 phases as set out below. The initial contract if awarded will cover Phase A. Phase B will be awarded subsequently if the required funding is secured. Phase C relates to the Library locations operated by Cork County Council and the award of a contract by them under this competition will be dependent on their decision.
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Phase A covers the following sites:
Hollyhill Library (currently under construction),
Douglas Library,
The City Library,
Bishopstown Library,
Phase B comprises of the remaining libraries in the Cork City Council network:
Blackpool Library,
Mayfield Library,
Tory Top Library,
Blackrock/Mahon Library (to be constructed),
Phase C:
Cork City Council and Cork County Council work closely together in the delivery of library services. It will be open to Cork County Council to purchase the supply, delivery, installation and commissioning of an RFID solution for that authority's library service under this contract.
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Duration: 036 months
Place of performance
Main site or place of performance: Cork.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See tender document attached.
Economic and financial standing: See tender document attached.
Minimum level(s) of standards: See tender document attached.
Technical and professional ability: See tender document attached.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with successful tenderer.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A group if successful must be prepared to contract as a single entity having joint and several liability.

Procedure
Tender validity period: 180 days
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Cork County Council
Postal address: County Hall
Contact
Contact point: Nichola Bernardi
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/250 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80731&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80731&B=ETENDERS_SIMPLE 🌏
Source: OJS 2014/S 174-307395 (2014-09-05)
Contract award notice (2016-01-20)
Object
Scope of the procurement
Title: Library software package
Total value of the procurement: 187 204 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Library software package 📦

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: City Hall, Co. Cork

Reference
Dates
Date dispatched: 2016-01-20 📅
Publication date: 2016-01-22 📅
Identifiers
Notice number: 2016/S 015-021797
Refers to notice: 2014/S 174-307395
OJ-S issue: 15

Award of contract
Date of contract conclusion: 2016-01-19 📅
Name: Bibliotheca
Postal address: Landmark House, Station Road
Postal town: Stockport
Country: United Kingdom 🇬🇧
E-mail: tenders-uk@bibliotheca.com 📧
Internet address: http://www.bibliotheca.com 🌏
Information about tenders
Number of tenders received: 5
Source: OJS 2016/S 015-021797 (2016-01-20)
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