14/040 – Provision for Personal Protective Equipment and Workwear

Bord Gais Eireann

The scope of the contract includes the supply and management of service of PPE and workwear to BGE. The tender will consist of two lots
1. Bord Gais Eireann
2. Irish Water
Lots 1 and 2 will be awarded as separate contracts to the winners of each respective lot.

Deadline

The time limit for receipt of tenders was 2014-07-02. The procurement was published on 2014-05-30.

Who? What? Where?
Procurement history
Date Document
2014-05-30 Contract notice
Contract notice (2014-05-30)
Object
Scope of the procurement
Title: Protective and safety clothing
Quantity or scope:
The contract scope includes the management of supply issues, including but not limited to:— Maintaining minimum stock levels (at supplier's site),— A sizing service and maintenance of sizing records for individual staff,— Delivering goods, on receipt of order and within a minimum timeframe to the correct individual at the correct location,— Providing training on use, storage and care of PPE,— Inspection/ maintenance/ testing/ certification of specific specialist PPE (e.g. buoyancy aids, fall arrest equipment),— Keeping records of PPE/ Workwear provided to individual staff,— Maintaining a catalogue (printed and electronic) of approved PPE and Workwear,— Sourcing of alternative PPE and garments,— Sourcing of specialist/ one-off PPE and garments on an ad-hoc basis,— Rebranding of existing PPE (e.g. sew-on patches, overprinting of heatseal logos),— Operating a suitable ordering and procurement system to receive orders from and dispatch goods to, multiple personnel and multiple locations, nationwide,— Reporting on consumption.— Management reporting.PPE and Workwear will include but is not limited to:— Day-to-day workwear (e.g. work trousers, shirts, jumpers, fleeces etc. for operational/ field based staff).— Personal Protective Equipment such as hard hats, safety shoes, ear defenders etc., designed to protect personnel against routine risks— Specialist PPE, such as firesuits, buoyancy aids, fall arrest equipment etc. designed to protect personnel against specific risks associated with our business.Detailed specifications for garments and equipment will be provided at tender stage.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Protective and safety clothing 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Bord Gais Eireann
Postal address: Gasworks Road
Postal town: Cork
Contact
Internet address: http://www.bordgais.ie 🌏
E-mail: kkidd@bge.ie 📧
Phone: +353 214239201 📞

Reference
Dates
Date dispatched: 2014-05-30 📅
Submission deadline: 2014-07-02 📅
Publication date: 2014-06-04 📅
Identifiers
Notice number: 2014/S 106-187316
OJ-S issue: 106
Additional information
A pre-qualification questionnaire will be issued to all candidates who respond to this notice. Expressions of interest should be addressed in writing and sent via email for the attention of The Shared Services Procurement Manager to kkidd@bge.ie The questionnaire will cover the financial, economic and technical capacity of the candidates. The questionnaire must be completed and returned to the address in I.1. above not later than 17:00 hrs on Wednesday 2.7.2014. The responses will be used to assist in drawing up a tender list. This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender by email to kkidd@bge.ie
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Object
Scope of the procurement
Service category: 27
Short description:
The scope of the contract includes the supply and management of service of PPE and workwear to BGE. The tender will consist of two lots
1. Bord Gais Eireann
2. Irish Water
Lots 1 and 2 will be awarded as separate contracts to the winners of each respective lot.
Lot number: 1
Title of the lot: Provision for Personal Protective Equipment and Workwear to Bord Gáis Éireann
Quantity or scope:
The contract scope includes the management of supply issues, including but not limited to:
— Maintaining minimum stock levels (at supplier's site),
— A sizing service and maintenance of sizing records for individual staff,
— Delivering goods, on receipt of order and within a minimum timeframe to the correct individual at the correct location,
— Providing training on use, storage and care of PPE,
— Inspection/ maintenance/ testing/ certification of specific specialist PPE (e.g. buoyancy aids, fall arrest equipment),
— Keeping records of PPE/ Workwear provided to individual staff,
— Maintaining a catalogue (printed and electronic) of approved PPE and Workwear,
— Sourcing of alternative PPE and garments,
— Sourcing of specialist/ one-off PPE and garments on an ad-hoc basis,
— Rebranding of existing PPE (e.g. sew-on patches, overprinting of heatseal logos),
— Operating a suitable ordering and procurement system to receive orders from and dispatch goods to, multiple personnel and multiple locations, nationwide,
— Reporting on consumption.
— Management reporting.
PPE and Workwear will include but is not limited to:
— Day-to-day workwear (e.g. work trousers, shirts, jumpers, fleeces etc. for operational/ field based staff).
— Personal Protective Equipment such as hard hats, safety shoes, ear defenders etc., designed to protect personnel against routine risks
— Specialist PPE, such as firesuits, buoyancy aids, fall arrest equipment etc. designed to protect personnel against specific risks associated with our business.
Detailed specifications for garments and equipment will be provided at tender stage.
Duration: 36 months
Lot number: 2
Title of the lot: Provision for Personal Protective Equipment and Workwear to Irish Water
Quantity or scope:
— Providing training on use, storage and care of PPE,
— Sourcing of specialist/ one-off PPE and garments on an ad-hoc basis,
— Management reporting.
— Inspection/ maintenance/ testing/ certification of specific specialist PPE (e.g. buoyancy aids, fall arrest equipment),
— Day-to-day workwear (e.g. work trousers, shirts, jumpers, fleeces etc. for operational/ field based staff).
— Personal Protective Equipment such as hard hats, safety shoes, ear defenders etc., designed to protect personnel against routine risks
— Specialist PPE, such as firesuits, buoyancy aids, fall arrest equipment etc. designed to protect personnel against specific risks associated with our business.
Description of options: There will two optional 12 month extensions to this contract.
Reference number: 14/040
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
If any of the conditions set out in Regulation 53(1) of The European Communities (Award of Public Authorities Contracts) Regulations apply to the applicant, the applicant will be excluded from the competition.
Economic and financial standing:
A full description of candidates' required economic and financial capacity will be set out in the Pre Qualification Questionnaire.
Technical and professional ability:
A full description of candidates' required technical capacity will be set out in the Pre Qualification Questionnaire.
Contract execution
Deposits and guarantees required: As per contract documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per contract documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if Bord Gáis Éireann considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. Bord Gáis Éireann also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as Bord Gáis considers appropriate.
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Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in months: 36
Languages
Language: English 🗣️
Other languages: Gaelige

Contracting authority
Contact
Contact point: Shared Services Procurement
The Shared Services Procurement Manager

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Fax: +353 18886125 📠
Information about review deadlines:
Interested parties are referred to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2).
Source: OJS 2014/S 106-187316 (2014-05-30)
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