Tender 1/2013 - Food For Charitable Distribution 2013

Department of Agriculture, Food and the Marine

Supply of products under the Most Deprived Scheme as per
Commission Regulation (EU) No 807/2010 and 1020/2012

Deadline

The time limit for receipt of tenders was 2013-03-04. The procurement was published on 2013-01-17.

Who? What? Where?
Procurement history
Date Document
2013-01-17 Contract notice
Contract notice (2013-01-17)
Object
Scope of the procurement
Title: Butter
Quantity or scope:
Tender for the supply, delivery and storage of rice, cheese and butter. Transport of the products to be supplied to depots to locations which will be advised on contract and which may be subject to change2 597 813
Total value of the procurement: 2 597 813 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Butter 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Agriculture, Food and the Marine
Postal address: Johnstown Castle Estate
Postal town: Wexford
Contact
E-mail: alison.gillot@agriculture.gov.ie 📧
Phone: +353 9263443 📞
Fax: +353 9243852 📠

Reference
Dates
Date dispatched: 2013-01-17 📅
Submission deadline: 2013-03-04 📅
Publication date: 2013-01-19 📅
Identifiers
Notice number: 2013/S 014-019209
OJ-S issue: 14
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60748&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Frequency of contracts to be awarded: one contract
Short description:
Supply of products under the Most Deprived Scheme as per
Commission Regulation (EU) No 807/2010 and 1020/2012
Lot number: 1
Title of the lot: Food For Charitable Distribution 2013
Short description: Salted butter supplied in 1kg foil wrapped packaging
Quantity or scope: Tender to a maximum of 120 mts
Duration: 12 months
Lot number: 2
Short description: Uncooked white rice to be supplied in packaging of 500 grammes
Quantity or scope: tender for rice up to a maximum of 250 mts
Lot number: 3
Short description: cheddar cheese in packaging of 1 kg
Quantity or scope: tender for cheddar cheese up to a maximum of 280 mts
Variants will be accepted ✅
Quantity or scope:
Tender for the supply, delivery and storage of rice, cheese and butter. Transport of the products to be supplied to depots to locations which will be advised on contract and which may be subject to change
Description of options:
1. tender for butter up to a maximum of 120 mts
2. tender for rice up to a maximum of 250 mts
3. tender for cheese up to a maximum of 280 mts
Name of EU-financed project or programme: Most Deprived Persons Regulation 807/2010

Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing:
1.The supply contract is awarded subject to the successful tenderer depositing a security equivalent to 110% of the amount of tender – see Appendix 1(b) for guarantee template
2.Upon request tenderers will be required to provide audited accounts for the last three years including profit and loss accounts and full balance sheets. In the case of newly established business not operating for three years tenders will be required to provide the most recent set(s) of audited accounts or where appropriated part year accounts including profit and loss and balance sheets and other evidence of financial standing.
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Technical and professional ability:
All candidates must supply a current tax certificate.
2.The manufacturer must meet the hygiene standards as set out in Article 4 of Regulation (EC) 852/2004(cheese and rice) and 853/2004 (butter). Evidence must be supplied such as HACCP documentation or equivalent.
3.The products must be manufactured in a production premises approved under Article 6 of Regulation (EC) No 852/2004 or SI 432/2009 and in a production premises approved under the national law of the Member State in which the establishment is located. Approval number or evidence of registration or approval must be submitted.
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4.The products supplied must comply with the standards including materials, characteristics, manufacturing method, sampling and analysis as set out in the Codex Alimentarius or equivalent. Tenderers must demonstrate that they can supply products to the minimum standard specified in Annex 1.
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5.The successful tenderer will be required to package the rice in 500 gram packs,the butter in foil wrapping packages of 1 kg and the cheese in packs of 1 kg; store appropriately and delivery to the depot(s) as directed by the Contracting Authority which will be notified upon award of contract. All products must be delivered by December 2013 at latest.
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Contract execution
Deposits and guarantees required:
A security equal to 110% of the amount of tender must be lodged prior to award of contract
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Requests for payment shall be submitted by 30th September 2013 at latest
Other particular conditions:
1.The products supplied must comply with the standards including materials, characteristics, manufacturing method, sampling and analysis as set out in the Codex Alimentarius or equivalent.
3.Products supplied are to include manufacturing, packaging, labelling, all-risks insurance during transport to the depot(s).
4.The product shall be packed in new, strong material in such a way as to ensure it is protected throughout transportation, storage and removal from storage. The successful tenderer will be required to package the rice in 500 gram packs,the butter in foil wrapping packages of 1 kg and the cheese in packs of 1 kg; store appropriately and delivery to the depot(s) as directed by the Contracting Authority which will be notified upon award of contract.
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5.The successful candidate will deliver the products in quantities to be specified in the contract to the depot(s) in as wide a geographical spread as possible. The geographical area's are likely to be as follows
a) Dublin
b) Cork
c) Waterford
d) Sligo
e) Portlaoise
7.The inner and outer packaging shall show at least the following particulars
a)The approval number identifying the manufacturing premises and member state of production
b)The date of production
c)The Best Before Date
d)The words “European Aid – not for resale accompanied by the European emblem”
8.The inner and outer packaging must also show the words “European Union Aid” accompanied by the European Union emblem following the instructions given in Annex II of Commission Regulation (EC) No 807/2010 and shall be clearly visible on the packaging of the individual packages.
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Procedure
Duration of the framework agreement in years: 1
Tender validity period: 12 months
Tender opening date: 2013-03-04 📅
Information about authorised persons and opening procedure:
Alison Gillot
Niall Forde
Award criteria
Criterion: 1. Price (40)
2. Quality of Product (30)
3. Price supplied for Transport (10)
4. Shelf Life (10)
5. Quality of Delivery Service (10)
Languages
Language: English 🗣️
Conditions for opening tenders
Address: Wexford

Contracting authority
Contact
Contact point: Alison Gillot

Reference
Dates
Start date: 2013-03-19 📅
End date: 2013-12-31 📅

Complementary information
Review body
Name: Department of Agriculture, Food and the Marine
Postal address: Johnstown Castle
Postal town: Wexford
Postal code: wx
Country: Ireland 🇮🇪
E-mail: maryt.mcmahon@agriculture.gov.ie 📧
Source: OJS 2013/S 014-019209 (2013-01-17)
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