Destination Marketing / General Sales Agency for South Africa

Tourism Ireland

Tourism Ireland wishes to appoint a Destination
Marketing / General Sales Agency for South Africa. The
agency, based in South Africa, will report to the Asia Hub
and be responsible for developing, co-ordinating and
executing a comprehensive trade and publicity programme
for the island of Ireland in the South African market. The
annual marketing plans are determined and agreed in
conjunction with and approved by Tourism Ireland. A
thorough knowledge of the tourism industry of the island of
Ireland along with in-market trade, marketing and media
expertise is required to successfully undertake these
services. Please refer to the Specification Document for full
details of the services required. The Contract Period will be
for three [3] years with the option by Tourism Ireland to
extend annually for up to a maximum further two [2] years
subject to satisfactory budget and annual performance
review, and other factors, determined by Tourism Ireland.
The contract will be reviewed after an initial six [6] month
probationary period. It is anticipated that work under the
Contract will commence on 1st January 2014

Deadline

The time limit for receipt of tenders was 2013-07-14. The procurement was published on 2013-06-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2013-06-13 Contract notice
2014-02-14 Contract award notice
Contract notice (2013-06-13)
Object
Scope of the procurement
Title: Administrative services related to tourism affairs
Quantity or scope:
The Contract Period will be for three [3] years with the option by Tourism Ireland to extend annually for up to a maximum further two [2] years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six [6] month probationary period.It is anticipated that work under the Contract will commence on 1.1.2014.329 000
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Total value of the procurement: 329 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Administrative services related to tourism affairs 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland
Postal address: 5th Floor, Bishop's Square, Redmond's Hill
Postal code: D2
Postal town: Dublin
Contact
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763474 📞
Fax: +353 14763642 📠

Reference
Dates
Date dispatched: 2013-06-13 📅
Submission deadline: 2013-07-14 📅
Publication date: 2013-06-18 📅
Identifiers
Notice number: 2013/S 116-198122
OJ-S issue: 116
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66968&B=ETENDERS_SIMPLE The supplier(s) must have an operational base in the South Africa. It is anticipated that the duration of the contract will be for three years with an option at the discretion of Tourism Ireland to extend for two further periods of up to one year each. Tourism Ireland requires all Tenders to adopt the standard, prescribed format set out in the Response document. Tenders must be delivered in hard copy by the Tender Closing Date. Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post. Late applications will not be accepted. Applications by fax or by email will not be accepted. Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded. Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland. Award of this contract will be subject to approval by the Board of Tourism Ireland. Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners. The contract will be subject to Irish law. Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
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Object
Scope of the procurement
Short description:
Tourism Ireland wishes to appoint a Destination
Marketing / General Sales Agency for South Africa. The
agency, based in South Africa, will report to the Asia Hub
and be responsible for developing, co-ordinating and
executing a comprehensive trade and publicity programme
for the island of Ireland in the South African market. The
annual marketing plans are determined and agreed in
conjunction with and approved by Tourism Ireland. A
thorough knowledge of the tourism industry of the island of
Ireland along with in-market trade, marketing and media
expertise is required to successfully undertake these
services. Please refer to the Specification Document for full
details of the services required. The Contract Period will be
for three [3] years with the option by Tourism Ireland to
extend annually for up to a maximum further two [2] years
subject to satisfactory budget and annual performance
review, and other factors, determined by Tourism Ireland.
The contract will be reviewed after an initial six [6] month
probationary period. It is anticipated that work under the
Contract will commence on 1st January 2014
Quantity or scope:
The Contract Period will be for three [3] years with the option by Tourism Ireland to extend annually for up to a maximum further two [2] years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six [6] month probationary period.
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It is anticipated that work under the Contract will commence on 1.1.2014.
Reference number: ADM/SOUTH AFRICA/2013
Place of performance
Main site or place of performance: South Africa.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the request for tender documentation available for downloading.
Economic and financial standing: Please refer to the request for tender documentation available for downloading.
Minimum level(s) of standards: Please refer to the request for tender documentation available for downloading.
Technical and professional ability: Please refer to the request for tender documentation available for downloading.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, must contract as a single entity, having joint and several liability.
Other particular conditions:
An operational base in South Africa. A thorough knowledge of the tourism industry of the island of Ireland along with in-market trade, marketing and media expertise is required to successfully undertake these services.
Names and professional qualifications of the staff ✅

Procedure
Minimum number of candidates: 3
Maximum number of candidates: 5
Objective criteria for selection: Based on the quality of applications received.
Date of dispatch of invitations: 2013-09-10 📅
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Hannah Hughes
Name: Tourism Ireland
Postal address: PO Box 262746, 1st Floor, JAFZA View 18, Jebel Ali Free Zone
Postal town: Dubai
Country: United Arab Emirates 🇦🇪
Contact point: Aisling McDermott
E-mail: amcdermott@tourismireland.com 📧
URL for participation: http://www.tourismireland.com 🌏

Reference
Dates
Start date: 2014-01-01 📅
End date: 2017-01-01 📅
Identifiers
Reference number attributed by the contracting authority: ADM/SOUTH AFRICA/2013
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66968&B=ETENDERS_SIMPLE
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The supplier(s) must have an operational base in the South Africa.
It is anticipated that the duration of the contract will be for three years with an option at the discretion of Tourism Ireland to extend for two further periods of up to one year each.
Tourism Ireland requires all Tenders to adopt the standard, prescribed format set out in the Response document.
Tenders must be delivered in hard copy by the Tender Closing Date.
Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.
Late applications will not be accepted. Applications by fax or by email will not be accepted.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.
Award of this contract will be subject to approval by the Board of Tourism Ireland.
Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
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Source: OJS 2013/S 116-198122 (2013-06-13)
Contract award notice (2014-02-14)
Object
Notice metadata
Document type: Contract award notice
Regulation: European Union

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 5th Floor - Bishop's Square, Redmond's Hill
Postal code: 2

Reference
Dates
Date dispatched: 2014-02-14 📅
Publication date: 2014-02-18 📅
Identifiers
Notice number: 2014/S 034-055957
Refers to notice: 2013/S 116-198122
OJ-S issue: 34
Additional information
V.4) Information on value of contract Initial estimated total value of the contract Currency: EUR Excluding VAT Total final value of the contract Currency: EUR Excluding VAT

Procedure
Award criteria
Criterion: 1. Fees and Operating Costs (50)
2. Quality of Proposed Marketing Plan (30)
3. Understanding of Tourism Ireland's requirements for South Africa (20)

Award of contract
Date of contract conclusion: 2014-01-01 📅
Name: Development Promotions PTY Ltd
Postal address: 23 Eaton Avenue, Bryanston
Postal town: Johannesburg
Postal code: 2196
Country: South Africa 🇿🇦
Internet address: http://www.devprom.co.za 🌏
Information about tenders
Number of tenders received: 2
Source: OJS 2014/S 034-055957 (2014-02-14)
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