Destination Marketing / General Sales Agency for Mainland China and Hong Kong

Tourism Ireland

Tourism Ireland wishes to appoint a Destination Marketing / General Sales Agency for mainland China and Hong Kong. The agency, based in mainland China, will report to the Asia Hub and be responsible for developing, co-ordinating and executing a comprehensive trade and publicity programme for the island of Ireland in the Chinese market.

Deadline

The time limit for receipt of tenders was 2013-03-18. The procurement was published on 2013-02-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2013-02-13 Contract notice
2014-02-11 Contract award notice
Contract notice (2013-02-13)
Object
Scope of the procurement
Title: Administrative services related to tourism affairs
Quantity or scope:
The Contract Period will be for 3 years with the option by Tourism Ireland to extend annually for up to a maximum further 2 years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial 6 month probationary period.600 000700 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Administrative services related to tourism affairs 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland
Postal address: 5th Floor - Bishop's Square, Redmond's Hill
Postal code: 2
Postal town: Dublin
Contact
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763474 📞
Fax: +353 14763642 📠

Reference
Dates
Date dispatched: 2013-02-13 📅
Submission deadline: 2013-03-18 📅
Publication date: 2013-02-16 📅
Identifiers
Notice number: 2013/S 034-054116
OJ-S issue: 34
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=62728&B=ETENDERS_SIMPLE Requests to Participate must be submitted in hard copy and a soft copy also supplied by the deadline stated. All hard copy must be sent in clearly marked envelopes. Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post. Late applications will not be accepted. Applications by fax or email will not be accepted Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded. Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland. Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners. Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland. The contract will be subject to Irish law. Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
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Object
Scope of the procurement
Short description:
Tourism Ireland wishes to appoint a Destination Marketing / General Sales Agency for mainland China and Hong Kong. The agency, based in mainland China, will report to the Asia Hub and be responsible for developing, co-ordinating and executing a comprehensive trade and publicity programme for the island of Ireland in the Chinese market.
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Quantity or scope:
The Contract Period will be for 3 years with the option by Tourism Ireland to extend annually for up to a maximum further 2 years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial 6 month probationary period.
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Estimated value excluding VAT: 600 000 💰
700 000 💰
Duration: 60 months
Reference number: ADM/CHINA/2013.
Place of performance
Main site or place of performance: China.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the request for tender documentation available for downloading.
Economic and financial standing: Please refer to the request for tender documentation available for downloading.
Minimum level(s) of standards: Please refer to the request for tender documentation available for downloading.
Technical and professional ability: Please refer to the request for tender documentation available for downloading.
Contract execution
Deposits and guarantees required: Please refer to the request for tender documentation available for downloading.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, must contract as a single entity, having joint and several liability.
Other particular conditions:
Fluent spoken and written English and Chinese/Mandarin is essential. Applicants for this project must have an in-depth understanding of the Chinese travel market and a strong, established relationship with key travel trade and media contacts in China. A knowledge of the island of Ireland as a tourism destination must also be demonstrated. The successful candidate must have an operational base in Shanghai and Beijing from where it could also be able to cover Hong Kong if required.
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Names and professional qualifications of the staff ✅

Procedure
Minimum number of candidates: 5
Maximum number of candidates: 8
Date of dispatch of invitations: 2013-03-28 📅
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement Officer
Hannah Hughes
Name: Tourism Ireland
Postal address: PO Box 262746, 1st Floor, JAFZA View 18, Jebel Ali Free Zone, United Arab Emirates
Postal town: Dubai
Country: United Arab Emirates 🇦🇪
Contact point: Aisling McDermott
E-mail: amcdermott@tourismireland.com 📧

Reference
Identifiers
Reference number attributed by the contracting authority: ADM/CHINA/2013.
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=62728&B=ETENDERS_SIMPLE
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Requests to Participate must be submitted in hard copy and a soft copy also supplied by the deadline stated. All hard copy must be sent in clearly marked envelopes.
Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.
Late applications will not be accepted. Applications by fax or email will not be accepted
Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.
Award of this contract will be subject to selected candidate…
… obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.
… being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
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Source: OJS 2013/S 034-054116 (2013-02-13)
Contract award notice (2014-02-11)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2014-02-11 📅
Publication date: 2014-02-13 📅
Identifiers
Notice number: 2014/S 031-050290
Refers to notice: 2013/S 34-054116
OJ-S issue: 31

Object
Scope of the procurement
Reference number: ADM/CHINA/2013
Place of performance
Main site or place of performance: China

Procedure
Award criteria
Criterion: 1. Fees & Operating Costs (50)
2. Quality of Proposed Marketing Plan (30)
3. Understanding of Tourism Ireland's Requirements for China (20)

Award of contract
Date of contract conclusion: 2013-09-02 📅
Name: Travel Link Marketing Ltd
Postal address: Room 412, Lido Office Tower Building, No. 6 Jiangtail Road
Postal town: Beijing
Postal code: 100004
Country: China 🇨🇳
Internet address: http://www.tldchina.com 🌏
Information about tenders
Number of tenders received: 3
Source: OJS 2014/S 031-050290 (2014-02-11)
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