DCPL RFID Tagging Project - Invitation to tender for the supply & application of Radio Frequency ID based tags to stock in 16 libraries

Quantity or scope

Dublin City Public Libraries (Dublin City Council) intends to establish a Single Party Framework Agreement for the Supply and Application of Radio Frequency ID based Tags for 16 Libraries. The duration of this Framework Agreement will be 12 months from the date of its establishment, with the option to extend by a further 12 months. South Dublin County Council may also avail of the Framework Agreement.It should be noted that the initial contract to be awarded under this Framework Agreement will be for the Supply and Application of Radio Frequency ID based Tags for 16 libraries within Dublin City Council area only (including 2 x mobile libraries, see detailed listing in Section 7). The project should begin within 2 weeks of Purchase Order issue and be completed before 31/5/2014. Details of these requirements are outlined in this document.South Dublin County Council may, at their discretion, choose to participate in the Framework Agreement.However there is no obligation whatsoever on South Dublin County Council to award any contract under this framework agreement.Such a decision will be a matter solely for South Dublin County Council.Dublin City Council will not be responsible for brokering an agreement between the successful tenderer and South Dublin County Council should they decide to participate in the single party framework agreement.Terms and costs provided under this Framework Agreement must be offered on the same basis to South Dublin County Council should they decide to participate in the Framework Agreement.The Framework Agreement may be cancelled at any time.

Additional information

Additional Information – Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. Dublin City Public Libraries (Dublin City Council) intends to establish a Single Party Framework Agreement for the Supply and Application of Radio Frequency ID based Tags for 16 Libraries. The duration of this Framework Agreement will be 12 months from the date of its establishment, with the option to extend by a further 12 months. South Dublin County Council may also avail of the Framework Agreement.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7

11. All queries regarding this tender must be emailed to paul.fusco@dublincity.ie for the attention of Paul Fusco. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 6th January 2014 to enable issue of responses to all interested parties.