BE/SU/14/03/2013 - Provision of vehicle repair and maintenance services

Bus Eireann/Irish Bus

The Contracting Entity intends to establish a panel of service providers in each county in the Republic of Ireland under each of Lot 1, Lot 2 and Lot 3 to provide required repair and maintenance services for vehicles in its fleet. Applicants may apply to be considered for one or more counties under one or more of Lot 1, Lot 2 and/or Lot 3 (please see the table on pages 9 and 10).
At the tender stage of this process, it is envisaged that the Contracting Entity will select a number of service providers in respect of each county in the Republic of Ireland under each of Lot 1, Lot 2 and Lot 3, for appointment to a multi-provider framework agreement on the basis of the most economically advantageous tender. The most economically advantageous tender in respect of each county under each of Lot 1, Lot 2 and Lot 3 will be calculated in accordance with the award criteria to be published with the Conditions of Tendering. The number of service providers appointed to the multi-provider framework agreement in respect of each county under each of Lot 1, Lot 2 and Lot 3 shall be at the Contracting Entity's discretion (the “Framework Participants”).
It is proposed that the term of the multi-provider framework agreement will be three years with the Contracting Entity reserving the right to extend the term by up to two further periods of 12 months.
During the term of the multi-provider framework agreement, if the Contracting Entity requires the provision of services in a county under Lot 1, Lot 2 or Lot 3, it is envisaged that the Contracting Entity may issue an invitation to mini-tender to Framework Participants on the relevant multi-provider framework agreement or, in certain circumstances, offer a contract directly to one or more Framework Participants.
There are 3 Lots associated with this Tender Competition:
Lot 1 – Full maintenance contract;
Lot 2 – Bodywork and associated services;
Lot 3 – Chassis and chassis electrical maintenance.
Applicants may apply for 1 or more lots or 1 or more Panel(s) within each County.

Deadline

The time limit for receipt of tenders was 2013-07-29. The procurement was published on 2013-06-14.

Who?

• Bus Eireann/Irish Bus

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2013-06-14	Contract notice

Contract notice (2013-06-14)
Object
Scope of the procurement
Title: Repair and maintenance services of vehicle brakes and brake parts
Quantity or scope:

In order to be considered for participation in a tendering competition for this contract, suitable qualified interested parties must complete and submit the pre-qualification questionnaire provided. The intention will be to arrive at a Tender Panel of potential suppliers/service providers for formal Invitation to Tender (ITT), against the requirement and Conditions of Contract. It is intended that following PQQ evaluation, and depending on the quality of details submitted, that at least 5 entities will be invited to submit formal Invitation to Tender (ITT) documents.Following receipt of tenders, Bus Eireann may negotiate as necessary with one or more tenderers and will award the contract the most economically advantageous offer received.If a request to participate is submitted by a group of suppliers, then those suppliers, if awarded the contract shall assume such legal form by incorporation, partnership, or otherwise so as to enable them to contract as a single entity. It will be necessary for the satisfactory performance of the contract for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of vehicle brakes and brake parts 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Bus Eireann/Irish Bus
Postal address: 21 Phibsboro Road, Broadstone
Postal code: 7
Postal town: Dublin
Contact
E-mail: carolyn.keegan@buseireann.ie 📧
Phone: +353 17033412 📞
Fax: +353 18303667 📠

Reference
Dates
Date dispatched: 2013-06-14 📅
Submission deadline: 2013-07-29 📅
Publication date: 2013-06-19 📅
Identifiers
Notice number: 2013/S 117-199972
OJ-S issue: 117
Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63922&B=ETENDERS_SIMPLE

Object
Scope of the procurement
Short description:

At the tender stage of this process, it is envisaged that the Contracting Entity will select a number of service providers in respect of each county in the Republic of Ireland under each of Lot 1, Lot 2 and Lot 3, for appointment to a multi-provider framework agreement on the basis of the most economically advantageous tender. The most economically advantageous tender in respect of each county under each of Lot 1, Lot 2 and Lot 3 will be calculated in accordance with the award criteria to be published with the Conditions of Tendering. The number of service providers appointed to the multi-provider framework agreement in respect of each county under each of Lot 1, Lot 2 and Lot 3 shall be at the Contracting Entity's discretion (the “Framework Participants”).

It is proposed that the term of the multi-provider framework agreement will be three years with the Contracting Entity reserving the right to extend the term by up to two further periods of 12 months.

During the term of the multi-provider framework agreement, if the Contracting Entity requires the provision of services in a county under Lot 1, Lot 2 or Lot 3, it is envisaged that the Contracting Entity may issue an invitation to mini-tender to Framework Participants on the relevant multi-provider framework agreement or, in certain circumstances, offer a contract directly to one or more Framework Participants.

There are 3 Lots associated with this Tender Competition:

Lot 1 – Full maintenance contract;

Lot 2 – Bodywork and associated services;

Lot 3 – Chassis and chassis electrical maintenance.

Applicants may apply for 1 or more lots or 1 or more Panel(s) within each County.

Lot number: 1
Title of the lot: Full maintenance contract
Short description:

Repair and maintenance services in accordance with original equipment manufacturers and/or Bus Eireann specifications and standards to various fleet types. The service will be available during normal working hours and outside normal working hours. This will include A, B, C dock inspections.

Lot number: 2
Title of the lot: Bodywork and associated services
Short description:

Bodywork and associated services in accordance with original equipment manufacturers and/or Bus Eireann specifications and standards to various fleet types. The service will be available during normal working hours and outside normal working hours. All paint workshops should be covered by the necessary relevant certification.

Lot number: 3
Title of the lot: Chassis and chassis electrical maintenance
Short description:

Chassis and chassis electrical maintenance per the original equipment manufacturers and/or Bus Eireann specifications and standards to various fleet types. The service will be available during normal working hours and outside normal working hours.

Quantity or scope:

Following receipt of tenders, Bus Eireann may negotiate as necessary with one or more tenderers and will award the contract the most economically advantageous offer received.

If a request to participate is submitted by a group of suppliers, then those suppliers, if awarded the contract shall assume such legal form by incorporation, partnership, or otherwise so as to enable them to contract as a single entity. It will be necessary for the satisfactory performance of the contract for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Duration: 36 months

Procedure
Duration of the framework agreement in years: 3
Objective criteria for selection:

It is intended that following PQQ evaluation, and depending on the quality of details submitted, that at least 5 entities will be invited to submit formal Invitation to Tender (ITT) documents.

Date of dispatch of invitations: 2013-09-02 📅
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement and Materials Department
Carolyn Keegan

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Court, Inn Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
Source: OJS 2013/S 117-199972 (2013-06-14)

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