BE/SU/14/03/2013 - Provision of Engine and Transmission Lube Oil

Bus Eireann/Irish Bus

The Contracting Authority proposes awarding a contract for The Provision of Engine and Transmission Lube Oil for a 3 year period. The Contracting Authority reserves the right to extend this contract(s) for a further period of 12 or 24 months. The purpose of this Pre Qualification Questionnaire is to obtain sufficient information to enable the Contracting Authority to evaluate the suitability of applicants with the necessary resources and capacity to achieve the contract objectives. This will be a negotiated procedure. It is the intention of the Contracting Authority to award this contract to one supplier. if this is not feasible the contract may be awarded to more than one supplier.
To this end, the Contracting Authority requires a competent Company to facilitate but, not necessarily be limited to:
- Provide the necessary resources and capacity to achieve the Contract objectives.
- Provide competent and trained staffs that are qualified to maintain agreed levels of service whether it is in relation to a Supply/Service or Works Contract.
- Compliance with the legislation for Health and Safety.
- Manage the Contract in an effective and efficient manner.
- Compliance with legislation with regard to Employment Law and the Environment.
- Provide Engine and Transmission lube oils as below (subject to change).
Engine Lube Oil
The oil(s) would be required to cover Euro 3, Euro 4 and IF possible Euro 5. This lube oil will be required for the following engine types:
Cummins
Scania
VDL (Daf)
Volvo
Mercedes
Iveco
Transmission Lube Oil
ZF 4 Speed, 5 Speed, 6Speed
Allison
Scania Opti-cruise
Grease
Grease as required for the above.
Detailed requirements, specification and quantities will be provided in the tender documents to all tenderers that qualify.

Deadline

The time limit for receipt of tenders was 2013-04-11. The procurement was published on 2013-03-14.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2013-03-14 Contract notice
2016-12-22 Contract award notice
Contract notice (2013-03-14)
Object
Scope of the procurement
Title: Fuel oils
Quantity or scope:
The Contracting Authority proposes awarding a Contract for the supply of engine, transmission lube oil and grease over a three year period. The Contracting Authority reserves the right to extend this Contract(s) for a further period of 12 or 24 months.To this end, the Contracting Authority requires a competent Company to facilitate but, not necessarily be limited to:- Provide the necessary resources and capacity to achieve the Contract objectives.- Provide competent and trained staffs that are qualified to maintain agreed levels of service whether it is in relation to a Supply/Service or Works Contract.- Compliance with the legislation for Health and Safety.- Manage the Contract in an effective and efficient manner.- Compliance with legislation with regard to Employment Law and the Environment.- Provide Engine and Transmission lube oils as below (subject to change).Engine Lube OilThe oil(s) would be required to cover Euro 3, Euro 4 and IF possible Euro 5. This lube oil will be required for the following engine types:CumminsScaniaVDL (Daf)VolvoMercedesIvecoTransmission Lube OilZF 4 Speed, 5 Speed, 6SpeedAllisonScania Opti-cruiseGreaseGrease as required for the above.Detailed requirements, specification and quantities will be provided in the tender documents to all tenderers that qualify.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Fuel oils 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Bus Eireann/Irish Bus
Postal address: 21 Phibsboro Road, Broadstone
Postal code: 7
Postal town: Dublin
Contact
E-mail: carolyn.keegan@buseireann.ie 📧
Phone: +353 17033412 📞
Fax: +353 18303667 📠

Reference
Dates
Date dispatched: 2013-03-14 📅
Submission deadline: 2013-04-11 📅
Publication date: 2013-03-19 📅
Identifiers
Notice number: 2013/S 055-090359
OJ-S issue: 55
Additional information
In order to be considered for participation in a tendering competition for this contract, suitable qualified interested parties must complete and submit the pre-qualification questionnaire provided. The intention will be to arrive at a Tender Panel of potential suppliers/service providers for formal Invitation to Tender (ITT), against the requirement and Conditions of Contract. It is intended that following PQQ evaluation, and depending on the quality of details submitted, that at least 5 entities will be invited to submit formal Invitation to Tender (ITT) documents. Following receipt of tenders, Bus Eireann may negotiate as necessary with one or more tenderers and will award the contract the most economically advantageous offer received. If a request to participate is submitted by a group of suppliers, then those suppliers, if awarded the contract shall assume such legal form by incorporation, partnership, or otherwise so as to enable them to contract as a single entity. It will be necessary for the satisfactory performance of the contract for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63886&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Short description:
The Contracting Authority proposes awarding a contract for The Provision of Engine and Transmission Lube Oil for a 3 year period. The Contracting Authority reserves the right to extend this contract(s) for a further period of 12 or 24 months. The purpose of this Pre Qualification Questionnaire is to obtain sufficient information to enable the Contracting Authority to evaluate the suitability of applicants with the necessary resources and capacity to achieve the contract objectives. This will be a negotiated procedure. It is the intention of the Contracting Authority to award this contract to one supplier. if this is not feasible the contract may be awarded to more than one supplier.
Show more
To this end, the Contracting Authority requires a competent Company to facilitate but, not necessarily be limited to:
- Provide the necessary resources and capacity to achieve the Contract objectives.
- Provide competent and trained staffs that are qualified to maintain agreed levels of service whether it is in relation to a Supply/Service or Works Contract.
- Compliance with the legislation for Health and Safety.
- Manage the Contract in an effective and efficient manner.
- Compliance with legislation with regard to Employment Law and the Environment.
- Provide Engine and Transmission lube oils as below (subject to change).
Engine Lube Oil
The oil(s) would be required to cover Euro 3, Euro 4 and IF possible Euro 5. This lube oil will be required for the following engine types:
Cummins
Scania
VDL (Daf)
Volvo
Mercedes
Iveco
Transmission Lube Oil
ZF 4 Speed, 5 Speed, 6Speed
Allison
Scania Opti-cruise
Grease
Grease as required for the above.
Detailed requirements, specification and quantities will be provided in the tender documents to all tenderers that qualify.
Quantity or scope:
The Contracting Authority proposes awarding a Contract for the supply of engine, transmission lube oil and grease over a three year period. The Contracting Authority reserves the right to extend this Contract(s) for a further period of 12 or 24 months.
Show more
To this end, the Contracting Authority requires a competent Company to facilitate but, not necessarily be limited to:
- Provide the necessary resources and capacity to achieve the Contract objectives.
- Provide competent and trained staffs that are qualified to maintain agreed levels of service whether it is in relation to a Supply/Service or Works Contract.
- Compliance with the legislation for Health and Safety.
- Manage the Contract in an effective and efficient manner.
- Compliance with legislation with regard to Employment Law and the Environment.
- Provide Engine and Transmission lube oils as below (subject to change).
Engine Lube Oil
The oil(s) would be required to cover Euro 3, Euro 4 and IF possible Euro 5. This lube oil will be required for the following engine types:
Cummins
Scania
VDL (Daf)
Volvo
Mercedes
Iveco
Transmission Lube Oil
ZF 4 Speed, 5 Speed, 6Speed
Allison
Scania Opti-cruise
Grease
Grease as required for the above.
Detailed requirements, specification and quantities will be provided in the tender documents to all tenderers that qualify.
Duration: 36 months
Reference number: BE/SU/14/03/2013.
Place of performance
Main site or place of performance:
Athlone, Ballina, Dublin, Cavan, Cork, Dundalk, Galway, Limerick, Longford, Sligo, Stranorlar, Thurles, Tralee, Waterford.

Procedure
Objective criteria for selection:
It is intended that following PQQ evaluation, and depending on the quality of details submitted, that at least 5 entities will be invited to submit formal Invitation to Tender (ITT) documents.
Date of dispatch of invitations: 2013-05-30 📅
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Carolyn Keegan

Reference
Identifiers
Reference number attributed by the contracting authority: BE/SU/14/03/2013.
Additional information
In order to be considered for participation in a tendering competition for this contract, suitable qualified interested parties must complete and submit the pre-qualification questionnaire provided. The intention will be to arrive at a Tender Panel of potential suppliers/service providers for formal Invitation to Tender (ITT), against the requirement and Conditions of Contract. It is intended that following PQQ evaluation, and depending on the quality of details submitted, that at least 5 entities will be invited to submit formal Invitation to Tender (ITT) documents.
Show more
Following receipt of tenders, Bus Eireann may negotiate as necessary with one or more tenderers and will award the contract the most economically advantageous offer received.
If a request to participate is submitted by a group of suppliers, then those suppliers, if awarded the contract shall assume such legal form by incorporation, partnership, or otherwise so as to enable them to contract as a single entity. It will be necessary for the satisfactory performance of the contract for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
Show more
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63886&B=ETENDERS_SIMPLE
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Complementary information
Review body
Name: Chief Registrar
Postal address: Four Court, Inn Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
Source: OJS 2013/S 055-090359 (2013-03-14)
Contract award notice (2016-12-22)
Object
Scope of the procurement
Title: Lubricating oils and lubricating agents
Reference number: BE/SU/14/03/2013
Short description:
The Contracting Authority proposes awarding a contract for The Provision of Engine and Transmission Lube Oil for a 3 year period. The Contracting Authority reserves the right to extend this contract(s) for a further period of 12 or 24 months.
Notice metadata
Document type: Contract award notice
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Lubricating oils and lubricating agents 📦
Additional CPV: Fuel oils 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Not applicable

Contracting authority
Contact
Internet address: https://irl.www.buseireann.ie 🌏
E-mail: ceara.mcbride@buseireann.ie 📧
Phone: +353 017033387 📞
Fax: +353 018303667 📠

Reference
Dates
Date dispatched: 2016-12-22 📅
Publication date: 2016-12-24 📅
Identifiers
Notice number: 2016/S 249-457628
Refers to notice: 2013/S 055-090359
OJ-S issue: 249

Object
Scope of the procurement
Short description:
The Contracting Authority proposes awarding a contract for The Provision of Engine and Transmission Lube Oil for a 3 year period. The Contracting Authority reserves the right to extend this contract(s) for a further period of 12 or 24 months. The purpose of this Pre Qualification Questionnaire is to obtain sufficient information to enable the Contracting Authority to evaluate the suitability of applicants with the necessary resources and capacity to achieve the contract objectives. This will be a negotiated procedure. It is the intention of the Contracting Authority to award this contract to one supplier. if this is not feasible the contract may be awarded to more than 1 supplier.
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Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 40
Price weighting: 60

Award of contract
Date of contract conclusion: 2015-09-01 📅
2015-09-15 📅

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Ceara McBride
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/374 🌏

Complementary information
Review body
Name: High Court
Postal town: Four Courts
Source: OJS 2016/S 249-457628 (2016-12-22)
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