13/076 - Provision of Invoice Scanning and Implementation Management Services

Bord Gais Eireann

Bord Gáis Éireann is undertaking a competitive tendering process, the objective of which is to establish a single-supplier framework agreement for the provision of invoice scanning and implementation management services.
It is intended that a single-supplier framework agreement will be awarded pursuant to this tender competition. Any contracts awarded under the Framework Agreement may extend beyond the lifetime of the Framework Agreement.
The Framework Agreement will establish the termsgoverning contracts to be awarded during the term of the Framework Agreement. The Framework Agreement will be established for a term of five (5) with the option to extend for a further period of one year (1) at the sole discretion of BGE. Applicants should note that the urgent need to award the initial contract under the Framework Agreement, BGE is using an accelerated procurement procedure. Applicants that are issued with an Invitation to Tender must therefore be in a position to submit tender responses to BGE within ten days of receipt of the Invitation to Tender.

Deadline

The time limit for receipt of tenders was 2013-08-09. The procurement was published on 2013-07-22.

Who?

• Bord Gais Eireann

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2013-07-22	Contract notice

Contract notice (2013-07-22)
Object
Scope of the procurement
Title: Scanning and invoicing services
Quantity or scope: Please refer to Section II.1.5).
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Scanning and invoicing services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Bord Gáis Éireann
Postal address: Gasworks Road
Postal town: Cork
Contact
Internet address: http://www.bordgais.ie 🌏
E-mail: cwhite@bge.ie 📧
Phone: +353 214534434 📞

Reference
Dates
Date dispatched: 2013-07-22 📅
Submission deadline: 2013-08-09 📅
Publication date: 2013-07-24 📅
Identifiers
Notice number: 2013/S 142-248124
OJ-S issue: 142
Additional information

A pre-qualification questionnaire will be issued to all candidates who respond to this notice. Expressions of interest should be addressed in writing and sent via email for the attention of The Procurement Manager to cwhite@bge.ie The questionnaire will cover the financial, economic and technical capacity of the candidates. The questionnaire must be completed and returned to the address in I.1) above not later than 17.00 hrs Friday 9.8.2013. The responses will be used to assist in drawing up a tender list. This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure. In order to receive the Pre Qualification Questionnaire, please forward your Expression of Interest for the Attention of The Procurement Manager to cwhite@bge.ie Applicants should note that the urgent need to award the initial contract under the Framework Agreement, BGE is using an accelerated procurement procedure. Applicants that are issued with an Invitation to Tender must therefore be in a position to submit tender responses to BGE within ten days of receipt of the Invitation to Tender.

Object
Scope of the procurement
Service category: 7
Short description:

It is intended that a single-supplier framework agreement will be awarded pursuant to this tender competition. Any contracts awarded under the Framework Agreement may extend beyond the lifetime of the Framework Agreement.

The Framework Agreement will establish the termsgoverning contracts to be awarded during the term of the Framework Agreement. The Framework Agreement will be established for a term of five (5) with the option to extend for a further period of one year (1) at the sole discretion of BGE. Applicants should note that the urgent need to award the initial contract under the Framework Agreement, BGE is using an accelerated procurement procedure. Applicants that are issued with an Invitation to Tender must therefore be in a position to submit tender responses to BGE within ten days of receipt of the Invitation to Tender.

Description of options:

The Framework Agreement will be established for a term of five (5) with the option to extend for a further period of one year (1) at the sole discretion of BGE.

Number of possible renewals: 1
Reference number: 13/076
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

If any of the conditions set out in Regulation 53(1) of The European Communities (Award of Public Authorities Contracts) Regulations apply to the applicant, the applicant will be excluded from the competition.

Economic and financial standing:

A full description of candidates' required economic and financial capacity will be set out in the Pre Qualification Questionnaire.

Technical and professional ability:

A full description of candidates' required technical capacity will be set out in the Pre Qualification Questionnaire.

Contract execution
Deposits and guarantees required: As per contract documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per contract documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A consortium/joint venture will not be required to convert into a specific legal form in order to submit a Qualification Submission, but may be required to do so prior to award of the Framework Agreement. BGE may:

i. contract with the prime contractor only;

ii. contract with each member of the consortium/joint venture on the basis of joint and several liabilities;

iii. contract with one member of the consortium/joint venture as prime contractor to whom the other members will be sub-contractors; or

iv. at its discretion, require the consortium/joint venture to enter into any other contracting arrangement.

Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 5
Languages
Language: English 🗣️
Other languages: Gaelige

Contracting authority
Contact
Contact point: Procurement
The Procurement Manager

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Fax: +353 18886125 📠
Information about review deadlines:

Interested parties are referred to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2).

Recurrent procurement
2019/2020
Source: OJS 2013/S 142-248124 (2013-07-22)

New procurements in related categories 🆕

Business services: law, marketing, consulting, recruitment, printing and security (>20 new procurements)

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Miscellaneous business-related services (4)

Scanning and invoicing services