Total facilities management service
Coillte
The Coillte Group is a commercial company operating in Forestry, land based businesses and value added timber processing operations. It is a private limited company structured into three operating divisions namely Coillte Panel Products (CPP), Coillte Forest (CF) and Coillte Enterprise (CE).
Coillte is seeking expressions of interest from suitable professional facilities management service providers for the provision of a total facilities management service across its multiple office sites countrywide.
The range of services included in the contract are as follows:
— Planned preventative maintenance visits (on average 1 visit per month per site),
— Reactive maintenance services as required,
— Mechanical and electrical equipment maintenance and repair,
— Office cleaning (including window cleaning) to agreed specifications per site, including the management and provision of all consumables required,
— Security services – to include alarm maintenance and monitoring, key holding services, mobile patrols (where required), CCTV monitoring,
— Access controls systems maintenance,
— Pest control,
— Waste management services (including emphasis on improving recycling at sites and waste water treatment plant maintenance),
— Help Desk provision during normal business hours (unless otherwise specified).
Candidates must be capable of providing all of the above services nationally to Coillte, therefore, only candidates who can provide directly or manage through service contracts all of the above services should apply.
The contract will initially be across approximately 41 sites throughout Ireland ranging from small single and low occupancy sites to the largest site at the Company Headquarters in Newtownmountkennedy, Co. Wicklow.
Where existing contracts / contractors are in place and the term of their contract overlaps with this facilities services contract – the service provider will be required to take over the management of the existing contract / contractor until expiry and then retain and manage or put in place alternative service provision. Details of these contracts will be provided at tender stage.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=328292.
The time limit for receipt of tenders was 2012-02-17. The procurement was published on 2012-01-18.
Who?- • Coillte
| Date | Document |
|---|---|
| 2012-01-18 | Contract notice |
Object
Scope of the procurement
Title: building and facilities management services
Quantity or scope:
“Please see description of contract section.”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Building and facilities management services 📦
Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Coillte
Postal address: Unit 3, Woodford Business Park, Santry
Postal town: Dublin 17
Contact
Internet address: http://www.coillte.ie 🌏
E-mail: con.cregan@coillte.ie 📧
Phone: +353 12011111 📞
Fax: +353 18427028 📠
Reference
Dates
Date dispatched: 2012-01-18 📅
Submission deadline: 2012-02-17 📅
Publication date: 2012-01-20 📅
Identifiers
Notice number: 2012/S 13-021010
OJ-S issue: 13
Additional information
“Coillte will not be responsible for any costs, charges or expenses incurred in this process. (ET Ref:328292).”
Object
Scope of the procurement
Short description:
“The Coillte Group is a commercial company operating in Forestry, land based businesses and value added timber processing operations. It is a private limited...”
“Coillte is seeking expressions of interest from suitable professional facilities management service providers for the provision of a total facilities...”
Show more (14)
“The range of services included in the contract are as follows:”
“— Planned preventative maintenance visits (on average 1 visit per month per site),”
“— Reactive maintenance services as required,”
“— Mechanical and electrical equipment maintenance and repair,”
“— Office cleaning (including window cleaning) to agreed specifications per site, including the management and provision of all consumables required,”
“— Security services – to include alarm maintenance and monitoring, key holding services, mobile patrols (where required), CCTV monitoring,”
“— Access controls systems maintenance,”
“— Pest control,”
“— Waste management services (including emphasis on improving recycling at sites and waste water treatment plant maintenance),”
“— Help Desk provision during normal business hours (unless otherwise specified).”
“Candidates must be capable of providing all of the above services nationally to Coillte, therefore, only candidates who can provide directly or manage...”
“The contract will initially be across approximately 41 sites throughout Ireland ranging from small single and low occupancy sites to the largest site at the...”
“Where existing contracts / contractors are in place and the term of their contract overlaps with this facilities services contract – the service provider...”
“Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at...”
Title of the lot: Coillte
Short description:
“Facilities management service for Coillte.”
Quantity or scope: Facilities management service for Coillte.
Lot number: 2
Title of the lot: Medite Europe
Short description:
“Facilities management service for Medite Europe.”
Quantity or scope: Facilities management service for Medite Europe.
Lot number: 3
Title of the lot: SmartPly Europe
Short description:
“Facilities management service for SmartPly Europe.”
Quantity or scope: Facilities management service for SmartPly Europe.
Variants will be accepted ✅
Duration: 12 months
Place of performance
Main site or place of performance:
“Nationwide.”
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“Please complete the pre-qualification questionnaire attached to this notice.”
Minimum level(s) of standards:
“Please complete the pre-qualification questionnaire attached to this notice.”
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“A grouping if successful must contract as a single entity having joint or several liability.”
Procedure
Minimum number of candidates: 5
Objective criteria for selection:
“At least five but depending on the quality of applications received.”
Date of dispatch of invitations: 2012-03-09 📅
Languages
Language: English 🗣️
Other languages: Irish.
Contracting authority
Contact
Contact point: Procurement
Con Cregan
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01468 🌏
Name: Coillte
Postal address: Unit 3, Woodford Business Park, Santry, 17
Postal town: Dublin
Country: Ireland 🇮🇪
URL for further information: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01468 🌏
URL for documents: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01468 🌏
URL for participation: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01468 🌏
Reference
Additional information
“Coillte will not be responsible for any costs, charges or expenses incurred in this process.”
“(ET Ref:328292).”
Source: OJS 2012/S 013-021010 (2012-01-18)