The establishment of various single-party framework agreements for Design Team Services in various lots

Letterkenny Institute of Technology

Letterkenny Institute of Technology (LYIT) intends to establish
a number of single-operator Framework Agreements for design
consultants. The design consultants will act together as a multi-
disciplinary design team for various projects and for other
design related requirements arising within a 4 year period from
the establishment of the Framework in 2013.
The nature of design services will include, but is not limited to,
full construction related design services, master planning,
feasibility studies, surveys, audits, reports etc.
Expressions of Interest are invited for the following design
services:
Lot 1 Architectural
Lot 2 Quantity Surveying
Lot 3 Civil/Structural Engineering
Lot 4 Mechanical and Electrical Services Engineering
Lot 5 Independent Project Supervisor Design Process
PSDP)
Each consultant will be engaged directly by LYIT and once
appointed will work as a team with the other consultant
disciplines under the leadership of the project Architect or other
consultant where architectural services are not required.
The Framework will be established on the foot of an initial
contract which is described in the attached documents.
The Initial Contract is a project supported by the European
Union's INTERREG IVA Programme managed by the Special EU
Programmes Body

Deadline

The time limit for receipt of tenders was 2013-01-18. The procurement was published on 2012-12-14.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2012-12-14 Contract notice
2013-10-14 Contract award notice
Contract notice (2012-12-14)
Object
Scope of the procurement
Title: Architectural and related services
Quantity or scope:
Letterkenny Institute of Technology (LYIT) intends to establishsingle-operator Framework Agreements for designconsultants. The design consultants will act together as a multi-disciplinary design team for various projects and for otherdesign related requirements arising within a 4 year period fromthe establishment of the Framework in 2013.The nature of design services will include, but is not limited to,full construction related design services, master planning,feasibility studies, surveys, audits, reports etc.Expressions of Interest are invited for the following designservices:Lot 1 ArchitecturalLot 2 Quantity SurveyingLot 3 Civil/Structural EngineeringLot 4 Mechanical and Electrical Services EngineeringLot 5 Independent Project Supervisor Design ProcessPSDP)150 0001 500 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Architectural and related services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Letterkenny Institute of Technology
Postal address: Port Road, Co. Donegal
Postal town: Letterkenny
Contact
Internet address: http://www.lyit.ie/ 🌏
E-mail: mary.daly@lyit.ie 📧

Reference
Dates
Date dispatched: 2012-12-14 📅
Submission deadline: 2013-01-18 📅
Publication date: 2012-12-19 📅
Identifiers
Notice number: 2012/S 244-401723
OJ-S issue: 244
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the irish government procurement opportunities portal (www.etenders.gov.ie)only.Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of this framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the irish revenue commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Estimated value excluding VAT: 150 000 💰
1 500 000 💰
Short description:
Letterkenny Institute of Technology (LYIT) intends to establish
a number of single-operator Framework Agreements for design
consultants. The design consultants will act together as a multi-
disciplinary design team for various projects and for other
design related requirements arising within a 4 year period from
the establishment of the Framework in 2013.
The nature of design services will include, but is not limited to,
full construction related design services, master planning,
feasibility studies, surveys, audits, reports etc.
Expressions of Interest are invited for the following design
services:
Lot 1 Architectural
Lot 2 Quantity Surveying
Lot 3 Civil/Structural Engineering
Lot 4 Mechanical and Electrical Services Engineering
Lot 5 Independent Project Supervisor Design Process
PSDP)
Each consultant will be engaged directly by LYIT and once
appointed will work as a team with the other consultant
disciplines under the leadership of the project Architect or other
consultant where architectural services are not required.
The Framework will be established on the foot of an initial
contract which is described in the attached documents.
The Initial Contract is a project supported by the European
Union's INTERREG IVA Programme managed by the Special EU
Programmes Body
Lot number: 1
Title of the lot: Lot 1: Architectural Design Services
Short description:
The Architect will be the design team leader and shall act as the Employer's Representative. The Architect will be required to provide all of the professional architectural services, including specialist skills (Fire Engineering Design services, Disability Access Design services and Landscape Architectural services) as necessary to comply with the requirements of each Design Brief including all post contract supervision as necessary to ensure the satisfactory completion of the project(s).
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Estimated value excluding VAT: 60 000 💰
600 000 💰
Duration: 48 months
Additional information about the lots:
The estimated value of services under this framework is in the range of EUR60,000 to EUR600,000 ex. VAT. The initial contract is funded by the European Union's INTERREG IVA Programme. Supplementary tender funding is provided by central government so LYIT cannot give any firm indication as to work budgets until our yearly funding level is known.
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Lot number: 2
Title of the lot: Lot 2: Quantity Surveying Services
Short description:
The Quantity Surveyor shall provide the professional quantity surveying services as necessary to comply with the requirements of the Tender Specification and Design Brief, together with such post contract supervision as required to ensure satisfactory completion of the project. The tender documents shall incorporate full Bills of Quantities to include M&E services and tenderers shall include for preparation of same. The Quantity Surveyor will be required to exercise full responsibility for all pre and post contract and final account settlement associated with all specialist works including M&E services.
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Estimated value excluding VAT: 30 000 💰
300 000 💰
Additional information about the lots:
The estimated value of services under this framework is in the range of EUR30,000 to EUR300,000. VAT. The initial contract is funded by the European Union's INTERREG IVA Programme. Supplementary tender funding is provided by central government so LYIT cannot give any firm indication as to work budgets until our yearly funding level is known.
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Lot number: 3
Title of the lot: Lot 3: Civil/Structural Engineering Services
Short description:
The Civil/Structural Engineer shall provide the professional services in the area of Civil/Structural engineering as necessary to comply with the requirements of the Tender Specification and Design Brief, together with such post contract supervision as required to ensure satisfactory completion of the project.
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Estimated value excluding VAT: 20 000 💰
200 000 💰
Additional information about the lots:
The estimated value of services under this framework is in the region of EUR20,000 to EUR200,000ex. VAT. The initial contract is funded by the European Union's INTERREG IVA Programme. Supplementary tender funding is provided by central government so LYIT cannot give any firm indication as to work budgets until our yearly funding level is known.
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Lot number: 4
Title of the lot: Lot 4: M&E Services Engineering Services
Short description:
The M&E Engineer shall provide the professional services in the area of Mechanical and Electrical engineering as necessary to comply with the requirements of the Tender Specification and Design Brief, together with such post contract supervision as required to ensure satisfactory completion of the project. In addition to normal design services the M&E Engineer will be required to assist the Quantity Surveyor with advice on the cost implications of M&E services during all project stages and will be required to adopt an energy efficient design approach to identify opportunities to maximise energy and water conservation measures and examine feasibility of a range of such measures at early design stage.
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Additional information about the lots:
The estimated value of services under this framework is in the range of EUR30,000 to EUR300,000 ex. VAT. The initial contract is funded by the European Union's INTERREG IVA Programme. Supplementary tender funding is provided by central government so LYIT cannot give any firm indication as to work budgets until our yearly funding level is known.
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Lot number: 5
Title of the lot: Lot 5: Project Supervisor Design Process (PSDP) Services
Short description:
LYIT will appoint a Project Supervisor for the Design Process to provide technical services in relation to all Design team services in LYIT.
Estimated value excluding VAT: 10 000 💰
100 000 💰
Additional information about the lots:
The estimated value of services under this framework is in the region of EUR10,000 to EUR100,000 ex. VAT. The initial contract is funded by the European Union's INTERREG IVA Programme. Supplementary tender funding is provided by central government so LYIT cannot give any firm indication as to work budgets until our yearly funding level is known.
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Quantity or scope:
Letterkenny Institute of Technology (LYIT) intends to establish
single-operator Framework Agreements for design
consultants. The design consultants will act together as a multi-
disciplinary design team for various projects and for other
design related requirements arising within a 4 year period from
the establishment of the Framework in 2013.
The nature of design services will include, but is not limited to,
full construction related design services, master planning,
feasibility studies, surveys, audits, reports etc.
Expressions of Interest are invited for the following design
services:
Lot 1 Architectural
Lot 2 Quantity Surveying
Lot 3 Civil/Structural Engineering
Lot 4 Mechanical and Electrical Services Engineering
Lot 5 Independent Project Supervisor Design Process
PSDP)
Reference number: RFT 08/12
Name of EU-financed project or programme:
The Initial Contract is a project supported by the European Union's INTERREG IVA Programme managed by the Special EU Programmes Body
Place of performance
Main site or place of performance: Letterkenny and Killybegs, Co Donegal, Ireland

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Economic and financial standing:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Minimum level(s) of standards:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Technical and professional ability:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful framework members.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and several liability butsubject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion ofany contracts under the framework, it may be a condition of award of contract that both the service provider andany proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for therelevant portion of that contract.
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Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Envisaged number of candidates: 5
Objective criteria for selection:
Following receipt of applications, each applicant will be evaluated on foot of the criteria, rules and weightings contained in the qualification questionnaire, scored and ranked and the top 5 in each lot will be invited to tender.
Languages
Language: English 🗣️
Other languages: Ga

Contracting authority
Contact
Contact point: mary daly

Reference
Identifiers
Reference number attributed by the contracting authority: RFT 08/12
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the irish government procurement opportunities portal (www.etenders.gov.ie)only.Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate.
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This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more

Complementary information
Review body
Name: The High Court
Postal address: Inss Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Information about review deadlines: Please contact a legal advisor
Source: OJS 2012/S 244-401723 (2012-12-14)
Contract award notice (2013-10-14)
Object
Scope of the procurement
Total value of the procurement: 301 828 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Contact
Phone: +353 749186110 📞
Fax: +353 749186111 📠

Reference
Dates
Date dispatched: 2013-10-14 📅
Publication date: 2013-10-16 📅
Identifiers
Notice number: 2013/S 201-348351
Refers to notice: 2012/S 244-401723
OJ-S issue: 201
Additional information
IV.2.1) Award criteria Lot 1 The proposed programme for delivery of the services 15% The approach and methodology for delivering the scope of services for the project to the programme 25% Anticipated risks and mitigation strategies at each stage of the project 5% Reporting and communications mechanisms 5% Technical merit of the human resources committed to the project 15% Balance of the human resources committed 10% Overall Notional Ultimate Cost 25% Lot 2 – Lot 4 The approach and methodology for delivering the scope of service 40% Anticipated risks and mitigation strategies at each stage of the project 5% Reporting and communications mechanisms 5% Technical merit of the human resources committed to the project 15% Balance of the human resources committed 10% Overall Notional Ultimate Cost 25% Lot 5 Outline Preliminary Safety and Health Plan for this Service delivery 15% The approach and methodology for delivering the Scope of Service 25% Anticipated risks and mitigation strategies at each stage of the project 5% Reporting and communications mechanisms 5% Technical merit of the human resources committed to the project 15% Balance of the human resources committed 10% Overall Notional Ultimate Cost 25% VI.2.2 The Cost mentioned in sections II2.1 and V.4 of this notice refer to the value of the initial contract awarded. The overall estimated value of the frame work is up to EUR 1.5m. V.4) Information on value of contract Initial estimated total value of the contract Currency: EUR Excluding VAT
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Object
Scope of the procurement
Estimated value excluding VAT: 109 722 💰
179 720 💰
25 000 💰
95 630 💰
85 540 💰
95 882 💰
30 045 💰
58 303 💰
7 990 💰
23 380 💰
Place of performance
Main site or place of performance: Letterkenny and Killybegs, Co Donegal, Ireland.

Procedure
Award criteria
Criterion: 1. Please see VI.2) Additional information

Award of contract

1️⃣
Date of contract conclusion: 2013-09-16 📅
Name: Hamilton Architects
Postal address: 20 Queen Street
Postal town: Derry
Postal code: BT48 7EQ
Country: United Kingdom 🇬🇧

2️⃣
Name: Mulcahy McDonagh & Partners
Postal address: 46-48 Pembroke Road, Ballsbridge
Postal town: Dublin
Postal code: 4
Country: Ireland 🇮🇪

3️⃣
Name: O'Connor Sutton Cronin
Postal address: 9 Prussia Street
Postal code: 7

4️⃣
Name: Delap and Waller
Postal address: Arnold House, 6 Waterside Centre, Glendermott Rd.
Postal code: BT47 6GB

5️⃣
Name: Sweett Ireland Ltd.
Postal address: 14 Sandel Village Centre, Knocklynn Road
Postal town: Coleraine
Postal code: BT52 1WW
Information about tenders
Number of tenders received: 4
5

Contracting authority
Contact
Contact point: Mary Daly

Complementary information
Review body
Name: Four Courts
Postal address: Ground Floor (East Wing), Inns Quay
E-mail: highcourtscentraloffice@courts.ie 📧
Information about review deadlines:
Please see the relevant Irish Statutory instruments (SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie
Source: OJS 2013/S 201-348351 (2013-10-14)
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