Tender for the provision of a fleet tracking and information system

Quantity or scope

The Council has a fleet of over 800 vehicles assigned to fourteen Divisions/Sections. The fleet comprises a broad range of vehicle types from small cars to Road Sweepers.A comprehensive fleet tracking and information system is required on the basis of a monthly fee per vehicle tracked. The monthly fee must include all costs involved, including hardware, installation, commissioning, training, licences, data maintenance and ongoing operating and maintenance costs.Tenderers shall note that individual Divisions/Sections will call off their requirements under the contract directly from the Contractor and payment for services received will be made by the individual Divisions/Sections to whom invoices will be sent.Dublin City Council can give no guarantee as to the number of vehicles that will require tracking. This will depend on the take-up of the system by Fleet User Divisions/Sections. In this regard, Dublin City Council has approximately 180 vehicles currently being tracked using two different tracking systems. It would be the intention of Dublin City Council on award of contract to move these vehicles to the corporate system being procured under this tender so that all vehicles are being tracked under the one system.

Additional information

Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate or C2 Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

Suppliers must register their interest on the etenders web site in order to be included on the mailing list for clarifications.

Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

If for any reason it is not possible to award the contract to the designated successful tenderer emerging from this competitive process, or if having awarded the contract, the contracting authority considers that the successful tenderer has not met its obligations, the contracting authority reserves the right to award the contract to the next highest scoring tenderer on the basis of the terms advertised. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

All queries regarding this tender should be emailed to fms.tenders@dublincity.ie. Queries should be in question format and should be submitted by email. Responses will be circulated to those suppliers that have registered an interest in this notice on the Irish Government Procurement.

Re; Telephone numbers listed at Annex A I & II - Please note that no contact telephone numbers are available. All attachments and information regarding this tender are available from www.etenders.gov.ie.

Opportunities Portal www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response. The latest date for receipt of queries relating to this tender document and supporting documentation is 10 days before the closing date for receipt of tender submissions as stated in the section IV.3.4 of the E-tenders notice. All responses to queries will be issued via the E-tenders Website.

Emailed/faxed/late tenders will not be accepted.

(ET Ref:355372).