Tender for Public Relations Services

Dublin City Council

Dublin City Council (DCC) is the local authority that is responsible for Local Government in Dublin City. It employs approximately 6 000 people and provides an estimated 500 services for people living and working in Dublin City.
Dublin City Council now seeks to appoint one or more public relations agencies for a period of up to three years with an option to extend for one further year to assist the City Council Press Office and other departments as and when required in the management of a number of specific projects and events.
The Dublin Docklands Authority is eligible to use this contract in addition to Dublin City Council.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=501393.

Deadline

The time limit for receipt of tenders was 2012-10-22. The procurement was published on 2012-09-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2012-09-20 Contract notice
2013-06-26 Contract award notice
Contract notice (2012-09-20)
Object
Scope of the procurement
Title: public relations services
Quantity or scope:
Dublin City Council proposes to award a contract/establish a Multi - Party Framework Agreement for 3 years with an option to extend for a further year, for the provision Public Relations Services.The Dublin Docklands Authority is eligible to use this contract in addition to Dublin City Council.270 000
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Total value of the procurement: 270 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Public relations services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Block 3; Floor 3, Civic Offices, Wood Quay
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: adverts@dublincity.ie 📧
Phone: +353 12222170 📞
Fax: +353 12222681 📠

Reference
Dates
Date dispatched: 2012-09-20 📅
Submission deadline: 2012-10-22 📅
Publication date: 2012-09-25 📅
Identifiers
Notice number: 2012/S 184-302735
OJ-S issue: 184
Additional information
Additional Information (to be input into all eTenders notices). 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. Emailed/faxed/late expresasions of interest will not be accepted. Tenderers are asked to include a return address on the packaging. 7. Please note the latest date for receipt of queries. The closing date for receipt of tenders is set out in E.O.I document, see paragraph 4 of Instructions to Tenderers for full details. (ET Ref:501393).
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Object
Scope of the procurement
Short description:
Dublin City Council (DCC) is the local authority that is responsible for Local Government in Dublin City. It employs approximately 6 000 people and provides an estimated 500 services for people living and working in Dublin City.
Dublin City Council now seeks to appoint one or more public relations agencies for a period of up to three years with an option to extend for one further year to assist the City Council Press Office and other departments as and when required in the management of a number of specific projects and events.
Show more
The Dublin Docklands Authority is eligible to use this contract in addition to Dublin City Council.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=501393.
Lot number: 1
Title of the lot: Corporate & Brand
Short description:
Corporate PR Strategy.Brand PR.Media Training.
Corporate PR Strategy.
Brand PR.
Media Training.
Quantity or scope: See Description above.
Lot number: 2
Title of the lot: Stakeholder & Community PR
Short description:
Crisis Management.Community and Stakeholder PR.Environmental Projects.
Crisis Management.
Community and Stakeholder PR.
Environmental Projects.
Lot number: 3
Title of the lot: PR Projects
Short description:
Sports.Culture.Arts.Tourism.Sponsorship.
Sports.
Culture.
Arts.
Tourism.
Sponsorship.
Quantity or scope:
Dublin City Council proposes to award a contract/establish a Multi - Party Framework Agreement for 3 years with an option to extend for a further year, for the provision Public Relations Services.
The Dublin Docklands Authority is eligible to use this contract in addition to Dublin City Council.
Description of options:
The contract is for 3 years with an option to extend for a further year, subject to annual, periodic or other reviews.
Provisional timetable for use of options: 36 months
Number of possible renewals: 1
Reference number: PR12
Place of performance
Main site or place of performance: Civic Offices, Wood Quay, Dublin 8.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to E.O.I document.
Economic and financial standing: Please refer to E.O.I document.
Technical and professional ability: Please refer to E.O.I document.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A Grouping if successful must contract as a single entity having joint and several liability.
Names and professional qualifications of the staff ✅

Procedure
Maximum number of operators of the framework agreement: 3
Duration of the framework agreement in years: 3
Minimum number of candidates: 5
Objective criteria for selection: Please see Prequalification Questionnaire.
Date of dispatch of invitations: 2012-10-25 📅
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Awarding authority name: Dublin Docklands Development Authority
Contact
Contact point: Press Office
Mr. Alan Breen
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA02065 🌏
Name: Documents are available on www.etenders .gov.ie
Postal town: Documents are available on www.etenders .gov.ie
Contact point: Documents are available on www.etenders .gov.ie
Phone: +353 12222013 📞
Name: Dublin City Council
URL for documents: www.etenders.gov.ie 🌏
URL for participation: http://www.dublincity.ie 🌏

Reference
Dates
Start date: 2013-01-02 📅
End date: 2016-01-02 📅
Identifiers
Reference number attributed by the contracting authority: PR12
Additional information
Additional Information (to be input into all eTenders notices).
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
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2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Show more
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
Show more
6. Emailed/faxed/late expresasions of interest will not be accepted. Tenderers are asked to include a return address on the packaging.
7. Please note the latest date for receipt of queries. The closing date for receipt of tenders is set out in E.O.I document, see paragraph 4 of Instructions to Tenderers for full details.
(ET Ref:501393).

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2012/S 184-302735 (2012-09-20)
Contract award notice (2013-06-26)
Object
Scope of the procurement
Title: Public relations services
Total value of the procurement: 270 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: 8
Postal town: Dublin

Reference
Dates
Date dispatched: 2013-06-26 📅
Publication date: 2013-06-28 📅
Identifiers
Notice number: 2013/S 124-213496
Refers to notice: 2012/S 184-302735
OJ-S issue: 124
Additional information
V.4) Information on value of contract Initial estimated total value of the contract Currency: EUR Excluding VAT Total final value of the contract Currency: EUR Excluding VAT

Procedure
Award criteria
Criterion: 1. Quality of proposed team and structure (30)
2. Response to corporate strategy brief (45)
3. Remuneration and costs (25)

Award of contract

1️⃣
Date of contract conclusion: 2013-05-10 📅
Name: Insight Consultants
Postal address: Suite 12, The Mall, Beacon Court
Postal town: Dublin
Postal code: 18
Country: Ireland 🇮🇪
Internet address: http://www.insightconsultants.ie 🌏

2️⃣
Name: Wilson Hartnell Public Relations
Postal address: 6 Ely Place
Postal code: 2

3️⃣

4️⃣
Information about tenders
Number of tenders received: 5
6

Contracting authority
Contact
Contact point: Alan Breen

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts
Name: Please consult your legal representative
Source: OJS 2013/S 124-213496 (2013-06-26)
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