Supply of Engine, Transmission Lube Oil and Grease to Dublin Bus and Bus Eireann

Dublin Bus / Bus Atha Cliath & Bus Eireann/Irish Bus

This PQQ relates to the qualification system for inclusion on a tender panel for the supply of Engine, Transmission Lube Oil and Grease to Bus Éireann and Dublin Bus, hereafter known as the contracting authorities. This contract may be awarded in lots.
The Contracting Authority reserves the right to extend this contract(s) for a further period of 12 or 24 months. The purpose of the Pre-Qualification Questionnaire is to obtain sufficient information to enable the Contracting Authority to evaluate the suitability of applicants with the necessary resources and capacity to achieve the contract objectives. This will be a negotiated procedure.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=403652.

Deadline

The time limit for receipt of tenders was 2012-04-24. The procurement was published on 2012-03-27.

Who? What? Where?
Procurement history
Date Document
2012-03-27 Contract notice
2012-04-16 Additional information
2013-03-07 Additional information
Contract notice (2012-03-27)
Object
Scope of the procurement
Title: fuel oils
Quantity or scope:
The Contracting Authority proposes awarding a Contract for the supply of engine, transmission lube oil and grease over a three year period. The Contracting Authority reserves the right to extend this Contract(s) for a further period of 12 or 24 months.To this end, the Contracting Authority requires a competent Company to facilitate but, not necessarily be limited to:— provide the necessary resources and capacity to achieve the contract objectives,— provide competent and trained staffs that are qualified to maintain agreed levels of service whether it is in relation to a supply/service or works contract,— compliance with the legislation for Health & Safety,— manage the contract in an effective and efficient manner,— compliance with legislation with regard to Employment Law and the Environment,— provide Engine and Transmission lube oils as below (subject to change).Engine Lube Oil.The oil(s) would be required to cover Euro 3, Euro 4 and IF possible Euro 5, with the main emphasis on Euro 4. Approximate annual usage of 280 000 litres. This lube oil will be required for the following engine types and should be approved by the vehicle manufacturer:Cummins.Scania.VDL (Daf).Volvo.Mercedes.Iveco.Transmission Lube Oil.ZF 4 Speed, 5 Speed, 6Speed.AS Tronic.Allison AT542.World Series type.Voith D863.Scania Opti-cruise.Grease.Grease as required for the above.Detailed requirements, specification and quantities will be provided in the tender documents to all tenderers that qualify.Lots.For the purposes of this tender there will be two lots:Lot 1 – Delivery to Dublin: For the requirements of approximately 970 buses for Dublin Bus and 206 buses for Bus Eireann.Lot 2 – Delivery to 13 locations around Ireland: For the requirements of approximately 994 buses for Bus Eireann only.All of the above are subject to change.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Fuel oils 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Dublin Bus / Bus Atha Cliath & Bus Eireann/Irish Bus
Postal address: Procurement Department, 21 Phibsboro Road
Postal town: Dublin 7
Contact
Internet address: http://www.dublinbus.ie & www.buseireann.ie 🌏
E-mail: joey.gormly@dublinbus.ie 📧
Phone: +353 17033475 📞
Fax: +353 18303126 📠

Reference
Dates
Date dispatched: 2012-03-27 📅
Submission deadline: 2012-04-24 📅
Publication date: 2012-03-31 📅
Identifiers
Notice number: 2012/S 64-104725
OJ-S issue: 64
Additional information
In order to be considered for participation in a tendering competition for this contract, suitable qualified interested parties must complete and submit the pre-qualification questionnaire provided. Following receipt of tenders, Bus Eireann/Dublin Bus may negotiate as necessary with one or more tenderers and will award the contract to the most economically advantageous offer received. If a request to participate is submitted by a group of suppliers, then those suppliers, if awarded the contract shall assume such legal form by incorporation, partnership, or otherwise so as to enable them to contract as a single entity. It will be necessary for the satisfactory performance of the contract for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract. (ET Ref:403652).
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Object
Scope of the procurement
Short description:
This PQQ relates to the qualification system for inclusion on a tender panel for the supply of Engine, Transmission Lube Oil and Grease to Bus Éireann and Dublin Bus, hereafter known as the contracting authorities. This contract may be awarded in lots.
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The Contracting Authority reserves the right to extend this contract(s) for a further period of 12 or 24 months. The purpose of the Pre-Qualification Questionnaire is to obtain sufficient information to enable the Contracting Authority to evaluate the suitability of applicants with the necessary resources and capacity to achieve the contract objectives. This will be a negotiated procedure.
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NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=403652.
Lot number: 1
Title of the lot: Supply to Dublin
Short description: Supply of tender requirements as per PQQ to Dublin.
Quantity or scope: As per PQQ.
Lot number: 2
Title of the lot: Supply to Rest of Ireland
Short description: Supply of tender requirements to Rest of Ireland as per PQQ.
Variants will be accepted ✅
Quantity or scope:
The Contracting Authority proposes awarding a Contract for the supply of engine, transmission lube oil and grease over a three year period. The Contracting Authority reserves the right to extend this Contract(s) for a further period of 12 or 24 months.
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To this end, the Contracting Authority requires a competent Company to facilitate but, not necessarily be limited to:
— provide the necessary resources and capacity to achieve the contract objectives,
— provide competent and trained staffs that are qualified to maintain agreed levels of service whether it is in relation to a supply/service or works contract,
— compliance with the legislation for Health & Safety,
— manage the contract in an effective and efficient manner,
— compliance with legislation with regard to Employment Law and the Environment,
— provide Engine and Transmission lube oils as below (subject to change).
Engine Lube Oil.
The oil(s) would be required to cover Euro 3, Euro 4 and IF possible Euro 5, with the main emphasis on Euro 4. Approximate annual usage of 280 000 litres. This lube oil will be required for the following engine types and should be approved by the vehicle manufacturer:
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Cummins.
Scania.
VDL (Daf).
Volvo.
Mercedes.
Iveco.
Transmission Lube Oil.
ZF 4 Speed, 5 Speed, 6Speed.
AS Tronic.
Allison AT542.
World Series type.
Voith D863.
Scania Opti-cruise.
Grease.
Grease as required for the above.
Detailed requirements, specification and quantities will be provided in the tender documents to all tenderers that qualify.
Lots.
For the purposes of this tender there will be two lots:
Lot 1 – Delivery to Dublin: For the requirements of approximately 970 buses for Dublin Bus and 206 buses for Bus Eireann.
Lot 2 – Delivery to 13 locations around Ireland: For the requirements of approximately 994 buses for Bus Eireann only.
All of the above are subject to change.
Reference number: 2012/03
Place of performance
Main site or place of performance: Various locations in Ireland.

Procedure
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Joey Gormly
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01435 🌏
Name: Dublin Bus / Bus Atha Cliath
URL for further information: http://www.etenders.gov.ie 🌏
URL for documents: http://www.etenders.gov.ie 🌏

Complementary information
Review body
Name: Chief Registrar
Postal address: Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
Source: OJS 2012/S 064-104725 (2012-03-27)
Additional information (2012-04-16)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2012-04-16 📅
Publication date: 2012-04-20 📅
Identifiers
Notice number: 2012/S 77-125858
Refers to notice: 2012/S 64-104725
OJ-S issue: 77
Source: OJS 2012/S 077-125858 (2012-04-16)
Additional information (2013-03-07)
Object
Scope of the procurement
Title: Fuel oils

Contracting authority
Identity
Awarding authority type: Not specified

Reference
Dates
Date dispatched: 2013-03-07 📅
Publication date: 2013-03-12 📅
Identifiers
Notice number: 2013/S 050-080430
OJ-S issue: 50
Source: OJS 2013/S 050-080430 (2013-03-07)
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