Supply, Installation and Commissioning of Dental Chair Units

Dublin Dental Hospital Board

The Dublin Dental University Hospital (DDUH) is seeking to establish a contract agreement with a suitably qualified supplier to replace its existing dental chair treatment units and associated equipment over the coming 3 to 5 years.
The DDUH currently has 107 dental units and it is planned to install new units over a 3 to 5 year period. The number of chairs per year/project phase will be decided by the Hospital.
The clinical areas are divided up into 3 separate areas. Current configuration of the clinical space is as follows:
— A&E, Oral Surgery and West Clinic consist of 25 dental chair units,
— Clinic 1 consists of 41 dental chair units,
— Clinic 2 consists of 41 dental chair units.
The DDUH is committed to re-equipping its dental chair units during this period however; this is subject to internal and external financial controls which may impact on the time period involved and on the viability of completing the entire project.
The new dental units should remain in the general vicinity of the current clinic setting but the Dublin Dental University Hospital (DDUH) would welcome proposals on the configuration of the dental suite to utilise the available space to its full potential.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=524512.

Deadline

The time limit for receipt of tenders was 2013-01-07. The procurement was published on 2012-10-26.

Who?

• Dublin Dental Hospital Board

What?

• Dental workstations › Dental chairs

Where?

• Éire/Ireland

Procurement history

Date	Document
2012-10-26	Contract notice

Contract notice (2012-10-26)
Object
Scope of the procurement
Title: dental chairs
Quantity or scope:

The DDUH is mindful of technological advances in dental treatment units as well as infection prevention and control practices. The DDUH welcomes technology over and above that specified in this tender for future proofing and for efficiencies in treating patients and infection prevention and control practices.Where advances are made within the life of the project and the specified dental treatment units have been upgraded the latest version must be installed at each stage of the project.The DDUH will purchase equipment to operate efficiently for a minimum of 10 years, with this in mind we will endeavour to automate processes around the upkeep, service, maintenance, disinfection and performance of the dental units.The DDUH currently has 107 dental units and it is planned to install new units over a 3 to 5 year period. The number of chairs per year/project phase will be decided by the Hospital.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Dental chairs 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Dublin Dental Hospital Board
Postal address: Lincoln Place
Postal code: D2
Postal town: Dublin 2
Contact
Internet address: http://www.dentalhospital.ie/ 🌏
E-mail: denis.murphy@dental.tcd.ie 📧
Phone: +353 16127311 📞
Fax: +353 16711255 📠

Reference
Dates
Date dispatched: 2012-10-26 📅
Submission deadline: 2013-01-07 📅
Publication date: 2012-10-31 📅
Identifiers
Notice number: 2012/S 210-345598
OJ-S issue: 210
Additional information

Please see attached documentation and ensure all criteria are addressed in your response. Further information on the tender proces is included in the documentation. It is recommended that potential suppliers visit the DDUH to view existing clinical facilities. Any visit will be strictly by appointment only during the period of 5th to 16.11.2012. Site visits can be arranged by contacting Mr Tony Foster at tony.foster@dental.tcd.ie. (ET Ref:524512).

Object
Scope of the procurement
Short description:

The DDUH currently has 107 dental units and it is planned to install new units over a 3 to 5 year period. The number of chairs per year/project phase will be decided by the Hospital.

The clinical areas are divided up into 3 separate areas. Current configuration of the clinical space is as follows:

— A&E, Oral Surgery and West Clinic consist of 25 dental chair units,

— Clinic 1 consists of 41 dental chair units,

— Clinic 2 consists of 41 dental chair units.

The DDUH is committed to re-equipping its dental chair units during this period however; this is subject to internal and external financial controls which may impact on the time period involved and on the viability of completing the entire project.

The new dental units should remain in the general vicinity of the current clinic setting but the Dublin Dental University Hospital (DDUH) would welcome proposals on the configuration of the dental suite to utilise the available space to its full potential.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=524512.

Quantity or scope:

Where advances are made within the life of the project and the specified dental treatment units have been upgraded the latest version must be installed at each stage of the project.

The DDUH will purchase equipment to operate efficiently for a minimum of 10 years, with this in mind we will endeavour to automate processes around the upkeep, service, maintenance, disinfection and performance of the dental units.

The DDUH currently has 107 dental units and it is planned to install new units over a 3 to 5 year period. The number of chairs per year/project phase will be decided by the Hospital.

Reference number: Tender 12.07
Place of performance
Main site or place of performance: Lincoln Place Dublin 2.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.

Economic and financial standing:

(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Technical and professional ability:

(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.

(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.

(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.

(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.

(9) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities.

(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

Contract execution
Other particular conditions: See attached documentation.

Procedure
Tender validity period: 6 months
Award criteria
Criterion: 1. Price (60)
2. Meeting DDUH requirements (10)
3. Proven track record in similar institutions (10)
4. Extended warranty, maintenance and 10 year service plan (20)
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Corporate Services
Denis Murphy
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01517 🌏
Name: Dublin Dental Hospital Board
URL for further information: http://www.dentalhospital.ie/ 🌏
URL for documents: http://www.dentalhospital.ie/ 🌏
Contact point: Regulatory, Compliance & Quality Manager
URL for participation: http://www.dentalhospital.ie/ 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: Tender 12.07
Additional information

Please see attached documentation and ensure all criteria are addressed in your response.

Further information on the tender proces is included in the documentation.

It is recommended that potential suppliers visit the DDUH to view existing clinical facilities. Any visit will be strictly by appointment only during the period of 5th to 16.11.2012. Site visits can be arranged by contacting Mr Tony Foster at tony.foster@dental.tcd.ie.

(ET Ref:524512).

Source: OJS 2012/S 210-345598 (2012-10-26)

New procurements in related categories 🆕

Medical equipments, pharmaceuticals and personal care products (11 new procurements)

Medical equipments (6)

Miscellaneous medical devices and products (3)

Medical furniture (1)

Dental workstations

Dental chairs