Provision of Print Services to Horse Racing Ireland and Subsidiaries

Horse Racing Ireland

Horse Racing Ireland (HRI) was established under the Horse and Greyhound Racing Act, 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horseracing Authority.
HRI is responsible for the administration, promotion and development of Horse Racing in Ireland.
HRI subsidiaries include Irish Thoroughbred Marketing (ITM), Tote Ireland Ltd and the HRI Racecourse Division (Leopardstown, Fairyhouse, Navan, Tipperary and two golf centres).
HRI and Subsidiaries are now seeking Expressions of Interest from suitably qualified service providers to provide print services to include (but not limited to) booklets, printed stationery, forms and other associated print material, raceday tickets and security print. This contract will be awarded in lots as both single and multiparty frameworks.
Lot 1: Print Stationery single party framework - This lot will cover the provision of print stationery to include business cards, headed paper, statement paper and ceadunas envelopes etc.
Lot 2: Security Print single party framework - This lot is to provide tickets, badges, cheques etc to HRI and subsidiaries upon request.
Lot 3: Promotional / Marketing Print multi party framework - This lot will include such items as leaflets, brochures, posters, invitations, forms and booklets. This framework is likely to consist of 3 members.
NB: If tenders are expressing an interest for more than one lot then separate submissions must be included, with the relevant lot clearly identified.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=487352.

Deadline

The time limit for receipt of tenders was 2012-10-08. The procurement was published on 2012-08-27.

Who? What? Where?
Procurement history
Date Document
2012-08-27 Contract notice
Contract notice (2012-08-27)
Object
Scope of the procurement
Title: printed books, brochures and leaflets
Quantity or scope:
To provide Print Services to Horse Racing Ireland and Subsidiaries. This contract will be awarded for an initial period of 2 years with the option to extend to a 3rd year at the discretion of the Contracting Authority.If this option is exercised it will be done at least 6 months prior to the end of the initial term.Print requirements will be ordered as and when required by HRI & Subsidiaries with delivery to each location as necessary.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Printed books, brochures and leaflets 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland
Postal address: Ballymany, Newbridge, Co. Kildare
Postal town: Kildare
Contact
Internet address: http://www.horseracingireland.ie 🌏
E-mail: procure@hri.ie 📧
Phone: +353 45455455 📞
Fax: +353 45455456 📠

Reference
Dates
Date dispatched: 2012-08-27 📅
Submission deadline: 2012-10-08 📅
Publication date: 2012-08-30 📅
Identifiers
Notice number: 2012/S 166-275750
OJ-S issue: 166
Additional information
— the Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers involved in this contract award process, — contract award may be subject to satisfactory performance at interview and may be subject to the approval of competent authorities, — queries should be emailed to procure@hri.ie, however email correspondence intended to suffice as an Expression of Interest will not be considered, — expressions of Interest must be clearly marked "Provision of Print services to Horse Racing Ireland and subsidiaries", should be received in hard copy * 2 by the closing date and time specified, — the supply of services under this notice will be governed by standard Terms and Conditions of HRI and relevant Industry contracts, — HRI is covered by the Freedom of Information Act 1997 as amended, — late responses or those emailed directly to HRI will not be accepted. (ET Ref:487352).
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Object
Scope of the procurement
Estimated value excluding VAT: 230 000 💰
270 000 💰
Short description:
Horse Racing Ireland (HRI) was established under the Horse and Greyhound Racing Act, 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horseracing Authority.
HRI is responsible for the administration, promotion and development of Horse Racing in Ireland.
HRI subsidiaries include Irish Thoroughbred Marketing (ITM), Tote Ireland Ltd and the HRI Racecourse Division (Leopardstown, Fairyhouse, Navan, Tipperary and two golf centres).
HRI and Subsidiaries are now seeking Expressions of Interest from suitably qualified service providers to provide print services to include (but not limited to) booklets, printed stationery, forms and other associated print material, raceday tickets and security print. This contract will be awarded in lots as both single and multiparty frameworks.
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Lot 1: Print Stationery single party framework - This lot will cover the provision of print stationery to include business cards, headed paper, statement paper and ceadunas envelopes etc.
Lot 2: Security Print single party framework - This lot is to provide tickets, badges, cheques etc to HRI and subsidiaries upon request.
Lot 3: Promotional / Marketing Print multi party framework - This lot will include such items as leaflets, brochures, posters, invitations, forms and booklets. This framework is likely to consist of 3 members.
NB: If tenders are expressing an interest for more than one lot then separate submissions must be included, with the relevant lot clearly identified.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=487352.
Lot number: 1
Title of the lot: General Print
Short description:
This lot covers the Provision of print stationery to include business cards, headed paper, statement paper, ceadunas envelopes.
Quantity or scope: The above print requirements for Horse Racing Ireland and subsidiary companies. This lot will be provided by a single operator.
Lot number: 2
Title of the lot: Security Print
Short description:
This lot is to provide tickets and badges and will be covered by a single operator.
Quantity or scope: The above is to satisfy the requirements of HRI and subsidiary companies.
Lot number: 3
Title of the lot: Promotional / Marketing Print
Short description:
This lot covers additional print requirements such as leaflets, brochures, posters, forms, invitations, booklets. This lot will be satisfied by a print panel of between 3-5 service providers.
Quantity or scope: The above outlines the requirements for HRI and subsidiary companies.
To provide Print Services to Horse Racing Ireland and Subsidiaries. This contract will be awarded for an initial period of 2 years with the option to extend to a 3rd year at the discretion of the Contracting Authority.
If this option is exercised it will be done at least 6 months prior to the end of the initial term.
Print requirements will be ordered as and when required by HRI & Subsidiaries with delivery to each location as necessary.
Place of performance
Main site or place of performance: Kildare, Meath, Tipperary, Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: N/A.
Economic and financial standing: Please refer to pre-qualification questionnaire.
Technical and professional ability: Please refer to pre-qualification questionnaire.
Contract execution
Deposits and guarantees required: N/A.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: N/A.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: N/A.

Procedure
Maximum number of operators of the framework agreement: 5
Duration of the framework agreement in years: 2
Minimum number of candidates: 5
Maximum number of candidates: 8
Date of dispatch of invitations: 2012-10-26 📅
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Contact
Contact point: Catriona O'Connor
Internet address: www.horseracingireland.ie 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA02330 🌏

Reference
Additional information
— the Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers involved in this contract award process,
— contract award may be subject to satisfactory performance at interview and may be subject to the approval of competent authorities,
— queries should be emailed to procure@hri.ie, however email correspondence intended to suffice as an Expression of Interest will not be considered,
— expressions of Interest must be clearly marked "Provision of Print services to Horse Racing Ireland and subsidiaries", should be received in hard copy * 2 by the closing date and time specified,
— the supply of services under this notice will be governed by standard Terms and Conditions of HRI and relevant Industry contracts,
— HRI is covered by the Freedom of Information Act 1997 as amended,
— late responses or those emailed directly to HRI will not be accepted.
(ET Ref:487352).

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2012/S 166-275750 (2012-08-27)
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