Portable Drinking Water Packaging System

Defence Forces Ireland

Portable Drinking Water Packaging System General Description.
The Portable Drinking Water Packaging System must be capable of filling tubular bags of different sizes with water.
The system should allow for the addition of chlorine in order to make it possible to store the packaged water for at least 20 days under field conditions with direct influence of ambient conditions.
The equipment should be mounted on a pallet for easy movement by forklift or equivalent.
The construction and assembly of the entire system must be as compact and lightweight as possible.
The system should be capable of filling over 1 000 bags of 0,25 litres per hour.
The system must be able to fill bags of different quantities of water from 0,25 l up to 1,0 l.
The system must be able to change between bag volumes without any structural modifications.
The system should only require one person for safe operation.
The system must disinfect the bags prior to sealing.
A central control unit should monitor and control the filling process.
The system must be capable of stamping best-before-date and batch no. on the bags as they are filled.
The system must be fully automatic by means of built-in control unit.
The maximum amount of power required to operate the system must not exceed 20 kw.
An optical or acoustic alarm should indicate any malfunctions or deviations from the norm.
The system may have its own power generator or be powered by external source.
The system may be new or less than 3 years old and under 300 operational hours.
Spare Parts/Accessories:
All associated consumables for the bagging of 500 000 litres of water in various quantities from 0,25 l to 1,0 l should be identified and quoted for.
Any items such as consumables that have a time expiration date should be highlighted; this will incorporated in Ultimate Costs.
Certification:
All standards and certification of the Portable Drinking Water Packaging System claimed must be provided.
Manuals and Training.
Provide for a system user training and customer support package. Training must be for a minimum of six students at a Defence Force Facility.
Provide for appropriate system technician training and technical maintenance support package as required.
User and Technician manuals must be supported in both Hard and Soft copy (2) for each system.
Spare Parts Package.
Suppliers to quote for recommended two (2) year spare parts and repair package to sustain and maintain systems as required. Proposal should include all repair guidelines and necessary routine maintenance. Details of necessary factory maintenance and certification are required. System will bag 1 000 000 litres of water in 2 year period.
Warranty.
Details of Warranty must be supplied with submission.
Health and Safety and Statutory Safety Provisions.
Compliance: Supplier is to provide certification that all products, materials, services and training comply with Irish Statutory Health and Safety Provisions and SOLAS.
Documentation and Safety Data Sheets: Supplier is to provide Material Safety data Sheets and relevant technical and training manuals and all other documentation relevant to safe carriage, storage, use and disposal of all items supplied.
Statement of End of Life Costs: The supplier is to include a statement regarding any costs or other considerations associated with its use, storage, maintenance and end of life disposal of the items.
Hazards associated with use and Storage: Supplier will issue a statement of all hazards associated with the use, storage, maintenance and end of life disposal of the items.

Deadline

The time limit for receipt of tenders was 2012-11-21. The procurement was published on 2012-10-05.

Who? What? Where?
Procurement history
Date Document
2012-10-05 Contract notice
Contract notice (2012-10-05)
Object
Scope of the procurement
Title: drinking-water distribution
Quantity or scope: NO 1. Portable Drinking Water Packaging System.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Drinking-water distribution 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Defence Forces Ireland
Postal address: McKee Barracks, Blackhorse Ave.
Postal town: Dublin 7
Contact
E-mail: damien.mcevoy@defenceforces.ie 📧
Phone: +353 18046031 📞

Reference
Dates
Date dispatched: 2012-10-05 📅
Submission deadline: 2012-11-21 📅
Publication date: 2012-10-10 📅
Identifiers
Notice number: 2012/S 195-320693
OJ-S issue: 195
Additional information
(ET Ref:514192).

Object
Scope of the procurement
Short description:
Portable Drinking Water Packaging System General Description.
The Portable Drinking Water Packaging System must be capable of filling tubular bags of different sizes with water.
The system should allow for the addition of chlorine in order to make it possible to store the packaged water for at least 20 days under field conditions with direct influence of ambient conditions.
The equipment should be mounted on a pallet for easy movement by forklift or equivalent.
The construction and assembly of the entire system must be as compact and lightweight as possible.
The system should be capable of filling over 1 000 bags of 0,25 litres per hour.
The system must be able to fill bags of different quantities of water from 0,25 l up to 1,0 l.
The system must be able to change between bag volumes without any structural modifications.
The system should only require one person for safe operation.
The system must disinfect the bags prior to sealing.
A central control unit should monitor and control the filling process.
The system must be capable of stamping best-before-date and batch no. on the bags as they are filled.
The system must be fully automatic by means of built-in control unit.
The maximum amount of power required to operate the system must not exceed 20 kw.
An optical or acoustic alarm should indicate any malfunctions or deviations from the norm.
The system may have its own power generator or be powered by external source.
The system may be new or less than 3 years old and under 300 operational hours.
Spare Parts/Accessories:
All associated consumables for the bagging of 500 000 litres of water in various quantities from 0,25 l to 1,0 l should be identified and quoted for.
Any items such as consumables that have a time expiration date should be highlighted; this will incorporated in Ultimate Costs.
Certification:
All standards and certification of the Portable Drinking Water Packaging System claimed must be provided.
Manuals and Training.
Provide for a system user training and customer support package. Training must be for a minimum of six students at a Defence Force Facility.
Provide for appropriate system technician training and technical maintenance support package as required.
User and Technician manuals must be supported in both Hard and Soft copy (2) for each system.
Spare Parts Package.
Suppliers to quote for recommended two (2) year spare parts and repair package to sustain and maintain systems as required. Proposal should include all repair guidelines and necessary routine maintenance. Details of necessary factory maintenance and certification are required. System will bag 1 000 000 litres of water in 2 year period.
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Warranty.
Details of Warranty must be supplied with submission.
Health and Safety and Statutory Safety Provisions.
Compliance: Supplier is to provide certification that all products, materials, services and training comply with Irish Statutory Health and Safety Provisions and SOLAS.
Documentation and Safety Data Sheets: Supplier is to provide Material Safety data Sheets and relevant technical and training manuals and all other documentation relevant to safe carriage, storage, use and disposal of all items supplied.
Statement of End of Life Costs: The supplier is to include a statement regarding any costs or other considerations associated with its use, storage, maintenance and end of life disposal of the items.
Hazards associated with use and Storage: Supplier will issue a statement of all hazards associated with the use, storage, maintenance and end of life disposal of the items.
Reference number: DE/10/12
Place of performance
Main site or place of performance: Engineer Main Technical Stores, Curragh Camp, Co Kildare.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
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(2) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(3) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in which the candidate is established
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(5) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.
Economic and financial standing:
(1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
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(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Technical and professional ability:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
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(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
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(4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
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Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Payment 15 Day after the receipt and acceptance of the goods.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A consortium which is awarded a contract must form a legal entity before entering into the contract or that each member is jointly and severally liable.

Procedure
Tender validity period: 2013-09-30 📅
Tender opening date: 2012-11-21 📅
Place of opening: McKee Barracks, Dublin 7.
Place: McKee Barracks, Dublin 7.
Award criteria
Criterion: 1. Ultimate cost (3000)
2. Technical merit & functional characteristics (5000)
3. Warranty terms offered (1000)
4. Delivery lead times from issue of purchase orders (1000)
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Directorate of Engineering Section
Comdt. Damien McEvoy
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01746 🌏
Name: Defence Forces Ireland
Contact point: Sergeant Mick Eiffe
E-mail: mick.eiffe@defenceforces.ie 📧
Postal town: Dublin 7.

Reference
Identifiers
Reference number attributed by the contracting authority: DE/10/12

Complementary information
Review body
Name: High Court Ireland
Postal address: The Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2012/S 195-320693 (2012-10-05)
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