NUIG/CON117/12. Framework agreement for audio visual equipment & supplies

National University of Ireland, Galway (NUI Galway)

This tendering process is to establish a framework agreement for the supply of audio visual equipment and supplies to the National University of Ireland, Galway.
The contract is broken into four lots:
Lot 1 projectors.
Lot 2 LCD screens/digital signage.
Lot 3 video conferencing equipment & installation.
Lot 4 audio visual integration equipment & peripherals.
Tenderers can apply for any or all lots.
Please consult the tender documentation for full details.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=427932. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=427932. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-06-19. The procurement was published on 2012-05-14.

Who? What? Where?
Procurement history
Date Document
2012-05-14 Contract notice
2013-02-21 Contract award notice
Contract notice (2012-05-14)
Object
Scope of the procurement
Title: audio-visual equipment
Quantity or scope: As per tender documentation.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Audio-visual equipment 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: procure@nuigalway.ie 📧
Phone: +353 91493970 📞
Fax: +353 91494515 📠

Reference
Dates
Date dispatched: 2012-05-14 📅
Submission deadline: 2012-06-19 📅
Publication date: 2012-05-16 📅
Identifiers
Notice number: 2012/S 93-153806
Refers to notice: 2012/S 28-045090
OJ-S issue: 93
Additional information
— NUIG/CON117/12 Audio Visual Equipment and Supplies - all information and documentation is available to download on the etenders website: www.etenders.gov.ie. On the relevant web page, please record your interest and follow site instructions to access tender documentation. If you have not already registered, you will be required to do so before accessing tender documentation. Registration is free of charge, — NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible, — Please use reference no. NUIG/CON117/12 on all correspondence relating to this tender, — Closing date for receipt of queries is Monday, 11.6.2012, — Closing date for receipt of tender submissions is 9:30 hrs on Tuesday, 19.6.2012, — Should there be any changes to the proposed funding, the contracting authority reserves the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding, — NUI Galway will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions, — The lowest or indeed any tender need not necessarily be accepted, — Due to resourcing constraints, NUI Galway will not be offering individual debriefing meetings to unsuccessful bidders. (ET Ref:427932).
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Object
Scope of the procurement
Short description:
This tendering process is to establish a framework agreement for the supply of audio visual equipment and supplies to the National University of Ireland, Galway.
The contract is broken into four lots:
Lot 1 projectors.
Lot 2 LCD screens/digital signage.
Lot 3 video conferencing equipment & installation.
Lot 4 audio visual integration equipment & peripherals.
Tenderers can apply for any or all lots.
Please consult the tender documentation for full details.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=427932.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=427932.
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Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Lot number: 2
Title of the lot: NUIG/CON117/12. Lot 2: LCD screens/digital signage
Short description:
Lot 2 of this contract is to appoint a framework of suppliers for the provision of LCD screens/digital signage. Please see tender documentation for sample specifications.
Lot number: 3
Title of the lot: NUIG/CON117/12. Lot 3: video conferencing equipment & installation
Short description:
Lot 3 of this contract is to appoint a framework of suppliers for the supply and installation of video conferencing equipment. Please see tender documentation for sample specifications.
Lot number: 4
Title of the lot: NUIG/CON117/12. Lot 4: audio visual integration equipment and peripherals
Short description:
Lot 4 of this contract is to appoint a framework of suppliers for the supply of audio visual integration equipment and peripherals.
Lot number: 1
Title of the lot: NUIG/CON117/12. Lot 1: projectors
Short description:
Lot 1 of this contract is to appoint a framework of suppliers for the provision OF PROJectors. Please see tender documentation for sample specifications.
Variants will be accepted ✅
Reference number: NUIG/CON117/12
Place of performance
Main site or place of performance: Galway.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per tender documentation.
Economic and financial standing: As per tender documentation.
Minimum level(s) of standards: As per tender documentation.
Technical and professional ability: As per tender documentation.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In relation to a grouping submitting a successful tender, the awarding authority will only enter into one service contract with a prime contractor, which will assume such legal incorporation, partnership, or otherwise as will enable them to contract as a single entity, having joint and several liability.
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Procedure
Maximum number of operators of the framework agreement: 4
Duration of the framework agreement in years: 4
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement & Contracts Manager
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01718 🌏

Reference
Dates
Publication date: 2012-02-08 📅
Identifiers
Reference number attributed by the contracting authority: NUIG/CON117/12
Notice number in the OJ S: 2012/S 28-045090
Additional information
— NUIG/CON117/12 Audio Visual Equipment and Supplies - all information and documentation is available to download on the etenders website: www.etenders.gov.ie. On the relevant web page, please record your interest and follow site instructions to access tender documentation. If you have not already registered, you will be required to do so before accessing tender documentation. Registration is free of charge,
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— NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible,
— Please use reference no. NUIG/CON117/12 on all correspondence relating to this tender,
— Closing date for receipt of queries is Monday, 11.6.2012,
— Closing date for receipt of tender submissions is 9:30 hrs on Tuesday, 19.6.2012,
— Should there be any changes to the proposed funding, the contracting authority reserves the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding,
— NUI Galway will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions,
— The lowest or indeed any tender need not necessarily be accepted,
— Due to resourcing constraints, NUI Galway will not be offering individual debriefing meetings to unsuccessful bidders.
(ET Ref:427932).
Source: OJS 2012/S 093-153806 (2012-05-14)
Contract award notice (2013-02-21)
Object
Scope of the procurement
Title: Audio-visual equipment
Total value of the procurement: 1 000 000 💰
Notice metadata
Document type: Contract award notice
Regulation: European Union

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2013-02-21 📅
Publication date: 2013-02-26 📅
Identifiers
Notice number: 2013/S 040-063398
Refers to notice: 2012/S 93-153806
OJ-S issue: 40
Additional information
This is a Contract Award Notice. This tender (NUIG/CON117/12) was to establish a Framework Agreement for Audio Visual Equipment and Supplies for NUI Galway. This tender was awarded as follows: Lot 1: Projectors: Image Supply Systems, (Camden Row, Dublin 8), HAS Group (Ballinasloe, Co Galway), Premier AV Ltd (Swords, Co Dublin), Shannonside AV (Ballysimon Road, Limerick), Sound and Vision (Longwood, Co Meath); Lot 2 LCD Screens/Digital Signage; O'Connors Service Centre (Sean Mulvoy Road, Galway), Premier AV Ltd (Swords, Co Dublin); Lot 3 Video Conferencing Equipment (inc Installation): HAS Group (Ballinasloe, Co Galway), Image Supply Systems (Camden Row, Dublin 8), Meritec (Kilcoole, Co Wicklow), Shannonside AV (Ballysimon Road, Limerick), Service Solutions (Walkinstown, Dublin 12). Lot No: 1 V.4) Information on value of contract Initial estimated total value of the contract Currency: EUR Excluding VAT Total final value of the contract Currency: EUR Excluding VAT. Lot No: 2 V.4) Information on value of contract Initial estimated total value of the contract Currency: EUR Excluding VAT Total final value of the contract Currency: EUR Excluding VAT. Lot No: 3 V.4) Information on value of contract Initial estimated total value of the contract Currency: EUR Excluding VAT Total final value of the contract Currency: EUR Excluding VAT.
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Procedure
Award criteria
Criterion: 1. Technical Merit of Proposed Equipment (40)
2. Technical Merit of Delivery and Training (20)
3. Contract Management, Warranty (10)
4. Ultimate Cost (30)

Award of contract

1️⃣
Date of contract conclusion: 2012-12-13 📅

2️⃣

3️⃣
Information about tenders
Number of tenders received: 10
6
Source: OJS 2013/S 040-063398 (2013-02-21)
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