NUIG/BUILD/013/12; fire detection and control systems at NUIG

National University of Ireland, Galway (NUI Galway)

NUI Galway proposed to engage in a competitive process for the establishment of a single-party framework agreement for the design and integration of a fire detection and control systems for both the existing and new buildings at NUI Galway.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=499052. />The awarding authority has indicated that it will accept electronic responses to this notice via a "Tender Submission Postbox" facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=499052. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-10-24. The procurement was published on 2012-09-14.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• ACD systems Irl. Ltd

Who?

• National University of Ireland, Galway (NUI Galway)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2012-09-14	Contract notice
2014-03-06	Contract award notice

Contract notice (2012-09-14)
Object
Scope of the procurement
Title: fire-detection systems
Quantity or scope:

The services required under the framework are:(i) Design services for new installations and refurbishments of the existing ‘Nittan Evolution’ fire detection system; and(ii) Ensuring the full integration of the newly installed and commissioned hardware within the overall existing fire detection and alarm systemThis framework agreement will be for a period of 2 years with an option to extend for a further 2 x 12 months. The contract will be reviewed annually.100 000200 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Fire-detection systems 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: National University of Ireland Galway, University Road
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
Phone: +353 91495375 📞

Reference
Dates
Date dispatched: 2012-09-14 📅
Submission deadline: 2012-10-24 📅
Publication date: 2012-09-19 📅
Identifiers
Notice number: 2012/S 180-296431
OJ-S issue: 180
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the framework agreement will be subject to the approval of the competent authorities; 5) It will be a condition of establishment of the agreement that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition; 6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed Tenders in order to avoid the risk of elimination from the competition; 11) A separate competition, will be advertised at a future date for the Daily Maintenance and repair of Fire Detection and Control Systems. Should there be a change to the proposed funding, the contracting authority reserve the right not to continue with the proposed purchases. The contracting authority also reserves the right to alter requirements in line with availability of funding. (ET Ref:499052).

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the framework agreement will be subject to the approval of the competent authorities;

5) It will be a condition of establishment of the agreement that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition;

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed Tenders in order to avoid the risk of elimination from the competition;

11) A separate competition, will be advertised at a future date for the Daily Maintenance and repair of Fire Detection and Control Systems.

Should there be a change to the proposed funding, the contracting authority reserve the right not to continue with the proposed purchases. The contracting authority also reserves the right to alter requirements in line with availability of funding.

(ET Ref:499052).

Object
Scope of the procurement
Short description:

Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=499052.

The awarding authority has indicated that it will accept electronic responses to this notice via a "Tender Submission Postbox" facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=499052.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Quantity or scope:

The services required under the framework are:

(i) Design services for new installations and refurbishments of the existing ‘Nittan Evolution’ fire detection system; and

(ii) Ensuring the full integration of the newly installed and commissioned hardware within the overall existing fire detection and alarm system

This framework agreement will be for a period of 2 years with an option to extend for a further 2 x 12 months. The contract will be reviewed annually.

Estimated value excluding VAT: 100 000 💰
200 000 💰
Duration: 48 months
Reference number: NUIG/BUILD/013/12; Fire Detection and Control Systems at NUIG
Name of EU-financed project or programme: Some services may be financed by EU funds.
Place of performance
Main site or place of performance: Galway.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per the tender document, available to download from www.etenders.gov.ie.
Economic and financial standing: As per the tender document, available to download from www.etenders.gov.ie.
Technical and professional ability: As per the tender document, available to download from www.etenders.gov.ie.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be discussed with the successful framework member.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.

Other particular conditions:

Candidates will be required to confirm that none of the conditions for exclusion contained in the Declaration of Bona Fides apply to their particular case, otherwise they will be excluded.

Procedure
Duration of the framework agreement in years: 4
Justification for framework agreement duration over four years: N/a.
Tender validity period: 12 months
Tender opening date: 2012-10-24 📅
Place of opening: As per tender documents.
Place: As per tender documents.
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Contact
Contact point: Buildings Office
Ms. Gillian Strange
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01718 🌏
Name: National University of Ireland, Galway (NUI Galway)
Postal address: National University of Ireland, University Road
URL for further information: http://www.nuigalway.ie 🌏
Postal address: As per etenders website
Contact point: As per etenders website
URL for documents: http://www.nuigalway.ie 🌏
Postal address: etenders Postbox
Contact point: etenders Postbox
URL for participation: http://www.nuigalway.ie 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: NUIG/BUILD/013/12; Fire Detection and Control Systems at NUIG
Additional information

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;

4) Establishment of the framework agreement will be subject to the approval of the competent authorities;

5) It will be a condition of establishment of the agreement that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition;

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed Tenders in order to avoid the risk of elimination from the competition;

11) A separate competition, will be advertised at a future date for the Daily Maintenance and repair of Fire Detection and Control Systems.

Should there be a change to the proposed funding, the contracting authority reserve the right not to continue with the proposed purchases. The contracting authority also reserves the right to alter requirements in line with availability of funding.

(ET Ref:499052).

Complementary information
Review body
Name: The High courts
Postal address: The Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Source: OJS 2012/S 180-296431 (2012-09-14)

Contract award notice (2014-03-06)
Object
Scope of the procurement
Title: Fire-detection systems
Notice metadata
Document type: Contract award notice
Regulation: European Union

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: The Quadrangle, University Road
Contact
E-mail: gillian.strange@nuigalway.ie 📧
Fax: +353 91512522 📠

Reference
Dates
Date dispatched: 2014-03-06 📅
Publication date: 2014-03-07 📅
Identifiers
Notice number: 2014/S 047-079081
Refers to notice: 2012/S 180-296431
OJ-S issue: 47
Additional information

V.4) Information on value of contract Initial estimated total value of the contract Currency: EUR Excluding VAT Total final value of the contract Currency: EUR Excluding VAT

Object
Place of performance
Main site or place of performance: NUI Galway.

Procedure
Award criteria
Criterion: 1. As per the tender documents

Award of contract
Date of contract conclusion: 2013-06-10 📅
Name: ACD systems Irl. Ltd
Postal address: Gray Office Park, Galway Retail Park, Headford Road
Postal town: Galway
Country: Ireland 🇮🇪
E-mail: enquiries@acdsystems.ie 📧
Information about tenders
Number of tenders received: 1

Contracting authority
Contact
Contact point: Gillian Strange

Complementary information
Review body
Name: The High Court
Postal town: Dublin
Postal code: 7
Source: OJS 2014/S 047-079081 (2014-03-06)

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