Maintenance of Limerick City Council's Environment department vehicle fleet

Quantity or scope

The successful contractor will carry out these works at the former Garage Building at Park Road Depot. This building has a three-phase electrical supply, space heating and inspection pits but the contractor will need to provide his own plant and equipment.What services are required?a) Routine Planned Maintenance to include annual scheduled servicing of each vehicle (or more frequently if required);b) Call-Out Response Service including the provision of a 24 hour contact number and a one-hour response to reports of breakdowns to include roadside repair or recovery as appropriate;c) The Provision of Courtesy Vehicles in the event of Mechanical Sweepers, Recovery or Litter Bin Servicing Vehicles being unavailable for service for more than one working day;d) Statutory Testing Preparation to include test booking, scheduled ‘pre-test remedial work’, transportation of a vehicle to and from a RSA or VTN Test Centre, Remedial works required for any re-test and the submission of ‘Statements of Result of Vehicle Test’ on the next working day;e) Maintenance support to include cursory vehicle checks, top-up oil, change wiper blades and bulbs, preliminary triage of any damage etc;f) Administrative Support to include the provision of comprehensive records of all work (The City Council has an electronic vehicle history database into which such records would be transposed (See the attached sample maintenance log spreadsheet), referrals to specialist contractors such as electronic and crash repair consultants and the submission of estimate reports for any works expected to cost more than 1 000 EUR or extraordinary repair work;g) Note that 'Record Sheets' for each individual task must be signed off by Limerick City Council staff.Note that the insuring and taxing of vehicles as well as the conversion of Statements of Result of Vehicle Test (Pass) to Certificates of Road-Worthiness and the holding of vehicle record would remain the responsibility of Limerick City Council’s Environment Department.Minimum Standards of Service Required.a) A Monday-to-Friday ‘Daytime’ availability by telephone and e-mail;b) A one-hour maximum response time to all breakdowns within the Limerick City Boundary;c) The provision of a similar courtesy vehicle in the event of specialist vehicles being withdrawn from service for more than one working day;d) Weekly record sheets are to be submitted by the end of the following week. The submission of monthly invoices and records must be submitted within five working days of the end of a working month;e) Completion of a vehicle maintenance log spreadsheet similar to that included in the 'Additional Documents' posting of this posting.How would payment be made?It is envisaged that costs would be calculated using the following components.'Standard Task Labour Charges' - for work such as changing gully brushes etc.'Time-based Labour Charges' for other work.The Environment department would forward individual purchase order numbers for each month of a calendar year to the contractor.The contractor would submit monthly invoices accordingly with corroborative records for subsequent payment.Note that payment for travel time and mileage would not be made.300 000500 000

1) This invitation to tender is being advertised by Limerick City Council. Tendering parties must ensure therefore, that all correspondence relating to this contract is addressed to Limerick CITY Council. Any correspondence addressed in error to another local authority will be delayed in reaching Limerick City Council.