Insurer underwriting services

National University of Ireland, Galway (NUI Galway)

This tender is being conducted by Willis Risk Services (Ireland) Ltd. on behalf of 6 Irish universities: National University of Ireland, Galway, University College Cork, National University of Ireland, Maynooth, University of Limerick, Dublin City University and Trinity College Dublin. The tender is for the provision of the following insurer underwriting services:
Lot 1; property damage/business interruption.
Lot 2: employers liability/public & products liability.
Lot 3: professional indemnity.
Lot 4: motor fleet.
All queries relating to this contract should be directed to Willis Risk Services (Ireland) Ltd.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=520073.

Deadline

The time limit for receipt of tenders was 2012-11-12. The procurement was published on 2012-10-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• IPB Insurance
• RSA Insurance Ireland Ltd

Who?

• National University of Ireland, Galway (NUI Galway)

What?

• Insurance and pension services › Insurance services

Where?

• Éire/Ireland

Procurement history

Date	Document
2012-10-12	Contract notice
2013-05-28	Contract award notice

Contract notice (2012-10-12)
Object
Scope of the procurement
Title: insurance services
Quantity or scope: AS per tender documents.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Insurance services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: procure@nuigalway.ie 📧
Phone: +353 91493970 📞
Fax: +353 91494515 📠

Reference
Dates
Date dispatched: 2012-10-12 📅
Submission deadline: 2012-11-12 📅
Publication date: 2012-10-20 📅
Identifiers
Notice number: 2012/S 203-334385
OJ-S issue: 203
Additional information

— UPCOG/2012-20 insurer underwriting services information and documentation is available to download on the etenders website: www.etenders.gov.ie. On the relevant web page, please record your interest and follow site instructions to access tender documentation. If you have not already registered, you will be required to do so before accessing tender documentation. Registration is free of charge, — This tender is being conducted by Willis Risk Services (Ireland) Ltd. on behalf of 6 Irish universities. All queries relating to this tender should be directed to Willis, — The contracting authorities will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible, — Please use reference no. UPCOG/2012-20 on all correspondence relating to this tender, — Closing date for receipt of queries is Thursday, 1.11.2012, — Closing date for receipt of tender submissions is 12pm (local time) on Monday, 12.11.2012, — Should there be any changes to the proposed funding, the contracting authorities reserve the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding, — The contracting authorities will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions, — This is the sole call for competition for this contract, — It will be a condition of this contract that tenderers and all sub-contractors produce a valid tax clearance certificate from the Irish Revenue commissioners as part of their application for participation in the competition, — At its absolute discretion, the contracting authorities may elect to terminate this procurement process, or any contract awarded at any time, — Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender documents in order to avoid risk of elimination from the competition, — The lowest or indeed any tender need not necessarily be accepted, — Due to resourcing constraints, the contracting authorities will not be offering individual debriefing meetings to unsuccessful bidders. (ET Ref:520073).

Additional information

— UPCOG/2012-20 insurer underwriting services information and documentation is available to download on the etenders website: www.etenders.gov.ie. On the relevant web page, please record your interest and follow site instructions to access tender documentation. If you have not already registered, you will be required to do so before accessing tender documentation. Registration is free of charge,

— This tender is being conducted by Willis Risk Services (Ireland) Ltd. on behalf of 6 Irish universities. All queries relating to this tender should be directed to Willis,

— The contracting authorities will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible,

— Please use reference no. UPCOG/2012-20 on all correspondence relating to this tender,

— Closing date for receipt of queries is Thursday, 1.11.2012,

— Closing date for receipt of tender submissions is 12pm (local time) on Monday, 12.11.2012,

— Should there be any changes to the proposed funding, the contracting authorities reserve the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding,

— The contracting authorities will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions,

— This is the sole call for competition for this contract,

— It will be a condition of this contract that tenderers and all sub-contractors produce a valid tax clearance certificate from the Irish Revenue commissioners as part of their application for participation in the competition,

— At its absolute discretion, the contracting authorities may elect to terminate this procurement process, or any contract awarded at any time,

— Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender documents in order to avoid risk of elimination from the competition,

— The lowest or indeed any tender need not necessarily be accepted,

— Due to resourcing constraints, the contracting authorities will not be offering individual debriefing meetings to unsuccessful bidders.

(ET Ref:520073).

Object
Scope of the procurement
Short description:

Lot 1; property damage/business interruption.

Lot 2: employers liability/public & products liability.

Lot 3: professional indemnity.

Lot 4: motor fleet.

All queries relating to this contract should be directed to Willis Risk Services (Ireland) Ltd.

Note: To register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=520073.

Lot number: 1
Title of the lot: Lot 1: property damage/business interruption
Short description:

This tender is being conducted by Willis Risk Services (Ireland) Ltd on behalf of 6 Irish universities: National University of Ireland, Galway, University College Cork, National University of Ireland, Maynooth, University of Limerick, Dublin City University and Trinity College Dublin. The tender is for the provision of the following insurer underwriting…

… services:Lot 1; property damage/business interruption.Lot 2: employers liability/public & products liability.Lot 3: professional indemnity.Lot 4: motor fleet.All queries relating to this contract should be directed to Willis Risk Services (Ireland) Ltd.

… services:

Quantity or scope: As per tender documents.
Lot number: 2
Title of the lot: Lot 2: employers liability/public & products liability
Lot number: 3
Title of the lot: Lot 3: professional indemnity
Short description:

This tender is being conducted by Willis Risk Services (Ireland) Ltd. on behalf of 6 Irish universities: National University of Ireland, Galway, University College Cork, National University of Ireland, Maynooth, University of Limerick, Dublin City University and Trinity College Dublin. The tender is for the provision of the following insurer underwriting services:Lot 1; property damage/business interruption.Lot 2: employers liability/public & products liability.Lot 3: professional indemnity.Lot 4: motor fleet.All queries relating to this contract should be directed to Willis Risk Services (Ireland) Ltd.

Lot number: 4
Title of the lot: Lot 4: motor fleet
Variants will be accepted ✅
Reference number: UPCOG/2012-20
Place of performance
Main site or place of performance: Dublin, Cork, Limerick, Galway, and Kildare.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per tender documents.
Economic and financial standing: As per tender documents.
Technical and professional ability: As per tender documents.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If there is a grouping it should be in such a legal form as to contract as a single entity. All relevant information is to be furnished in respect of each member of a group of bidders. In relation to a grouping submitting a successful tender, the awarding authority will only enter into one service contract with a prime contractor, which will assume such legal incorporation, partnership, or otherwise as will enable them to contract as a single entity, having joint and several liability.

Procedure
Minimum number of candidates: 7
Date of dispatch of invitations: 2012-11-26 📅
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: University of Limerick
Dublin City University
University College Cork
Trinity College Dublin
National University of Ireland, Maynooth
Contact
Contact point: Procurement & Contracts Manager
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01718 🌏
Name: Willis Risk Services Ireland Limited
Postal address: Grand Mill Quay, Barrow Street
Postal town: Dublin 4
Contact point: Martin Casey/Aisling McLaughlin
Phone: +353 16396465 📞
E-mail: martin.casey@willis.ie 📧
URL for further information: http://www.nuigalway.ie 🌏
Name: National University of Ireland, Galway (NUI Galway)
Postal address: Room 131, The Quadrangle, University Road
Contact point: An Rúnaí
An tUasal Gearóid O Conluain
URL for participation: http://www.nuigalway.ie 🌏
URL for documents: http://www.nuigalway.ie 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: UPCOG/2012-20
Additional information

— This tender is being conducted by Willis Risk Services (Ireland) Ltd. on behalf of 6 Irish universities. All queries relating to this tender should be directed to Willis,

— The contracting authorities will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible,

— Please use reference no. UPCOG/2012-20 on all correspondence relating to this tender,

— Closing date for receipt of queries is Thursday, 1.11.2012,

— Closing date for receipt of tender submissions is 12pm (local time) on Monday, 12.11.2012,

— Should there be any changes to the proposed funding, the contracting authorities reserve the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding,

— The contracting authorities will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions,

— This is the sole call for competition for this contract,

— It will be a condition of this contract that tenderers and all sub-contractors produce a valid tax clearance certificate from the Irish Revenue commissioners as part of their application for participation in the competition,

— At its absolute discretion, the contracting authorities may elect to terminate this procurement process, or any contract awarded at any time,

— Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender documents in order to avoid risk of elimination from the competition,

— The lowest or indeed any tender need not necessarily be accepted,

— Due to resourcing constraints, the contracting authorities will not be offering individual debriefing meetings to unsuccessful bidders.

(ET Ref:520073).

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Information about review deadlines:

The contracting authority will not conclude this contract, to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the delivery of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax, or 16 calendar days where these are sent by any other means. The Statutory Instrument above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract.

Recurrent procurement
Please refer to tender documents.
Source: OJS 2012/S 203-334385 (2012-10-12)

Contract award notice (2013-05-28)
Object
Scope of the procurement
Title: Insurance services
Notice metadata
Document type: Contract award notice
Regulation: European Union

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2013-05-28 📅
Publication date: 2013-05-30 📅
Identifiers
Notice number: 2013/S 103-176761
Refers to notice: 2012/S 203-334385
OJ-S issue: 103
Additional information

This is a Contract Award Notice. This tender was conducted by Willis Risk Services (Ireland) Ltd on behalf of 6 Universities: NUI Galway, UCC, NUIM, UL, DCU and TCD. This contract was awarded as follows: Lot 1: Property Damage/Business Interruption: RSA Insurance Ireland Ltd, RSA House, Dundrum Town Centre, Sandyford Road, Dublin 16, Lot 2: Employers Liability/Public & Products Liability: IPB Insurance, 12/14 Lower Mount Street, Dublin 2, Lot 3: Professional Indemnity: IPB Insurance, 12/14 Lower Mount Street, Dublin 2, Lot 4: Motor Fleet: IPB Insurance, 12/14 Lower Mount Street, Dublin 2. V: Award of contract: Lot No 1, 2, 3, 4 V.4) Information on value of contract Initial estimated total value of the contract: Currency: EUR Excluding VAT.

Procedure
Award criteria
Criterion: 1. Ultimate Cost (40)
2. Scope & Breadth of Covers (35)
3. Quality & Suitability of Proposal and Proposals for Added Value (25)

Award of contract

1️⃣
Date of contract conclusion: 2013-04-15 📅
Name: RSA Insurance Ireland Ltd
Postal address: RSA House, Dundrum Town Centre, Sandyford Road
Postal town: Dublin
Postal code: 16
Country: Ireland 🇮🇪

2️⃣
Name: IPB Insurance
Postal address: 12/14 Lower Mount Street
Postal code: 2

3️⃣

4️⃣
Information about tenders
Number of tenders received: 6
5
2
Source: OJS 2013/S 103-176761 (2013-05-28)

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