Insurance Brokerage Services

Letterkenny Institute of Technology

LYIT wishes to establish a single-party framework agreement for the provision of a comprehensive range of insurance brokerage services over a 4-year period. The responsibilities of the successful framework member will include, but will not be limited to, the following:
— The provision of a full brokerage service to the Institute,
— The sourcing of underwriters,
— The management of the annual renewal process,
— The provision of ad-hoc advice,
— The provision of a claims management service,
— The provision of risk management advice,
— The delivery of various specialised and technical services.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=520854.

Deadline

The time limit for receipt of tenders was 2012-10-31. The procurement was published on 2012-10-15.

Who? What? Where?
Procurement history
Date Document
2012-10-15 Contract notice
Contract notice (2012-10-15)
Object
Scope of the procurement
Title: insurance services
Quantity or scope:
This framework agreement for the provision of insurance brokerage services to Letterkenny Institute of Technology will have a duration of 4 years.80 000120 000
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Insurance services 📦

Procedure
Procedure type: Accelerated negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Letterkenny Institute of Technology
Postal address: Port Road, Co. Donegal
Postal town: Letterkenny
Contact
Internet address: http://www.lyit.ie 🌏
Phone: +353 749186000 📞
Fax: +353 749186005 📠

Reference
Dates
Date dispatched: 2012-10-15 📅
Submission deadline: 2012-10-31 📅
Publication date: 2012-10-18 📅
Identifiers
Notice number: 2012/S 201-330904
OJ-S issue: 201
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of the agreement will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the competition. (ET Ref:520854).
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Object
Scope of the procurement
Estimated value excluding VAT: 80 000 💰
120 000 💰
Short description:
LYIT wishes to establish a single-party framework agreement for the provision of a comprehensive range of insurance brokerage services over a 4-year period. The responsibilities of the successful framework member will include, but will not be limited to, the following:
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— The provision of a full brokerage service to the Institute,
— The sourcing of underwriters,
— The management of the annual renewal process,
— The provision of ad-hoc advice,
— The provision of a claims management service,
— The provision of risk management advice,
— The delivery of various specialised and technical services.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=520854.
Quantity or scope:
This framework agreement for the provision of insurance brokerage services to Letterkenny Institute of Technology will have a duration of 4 years.
Duration: 48 months
Reference number: RFT 07/12
Place of performance
Main site or place of performance: Letterkenny, Co. Donegal.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Economic and financial standing:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Minimum level(s) of standards:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Technical and professional ability:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful framework member.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
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Execution of the service is reserved to a particular profession:
Candidates must provide evidence from the appropriate authority regarding the fact that they are licensed to operate in the insurance industry in Ireland.
Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Justification of the accelerated procedure:
The strategic importance of this project to the Institute and the need to ensure continued coverage in respect of a range of insurance policies dictates that the standard time limits associated with the negotiated procedure are, in this instance, impracticable. It is emphasised that, taking into account the complexity of the qualification questionnaire, the Institute has afforded all economic operators adequate time to prepare expressions of interest.
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Envisaged number of candidates: 5
Objective criteria for selection:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Date of dispatch of invitations: 2012-11-09 📅
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Secretary / Financial Controller
Mr. Justin Walsh
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01576 🌏
Name: As per the qualification questionnaire, available to download from www.etenders.gov.ie
Phone: +353 16177944 📞
URL for further information: http://www.etenders.gov.ie 🌏
URL for documents: www.etenders.gov.ie 🌏
Name: Letterkenny Institute of Technology
E-mail: justin.walsh@lyit.ie 📧
URL for participation: http://www.lyit.ie 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: RFT 07/12
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of the agreement will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the competition.
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(ET Ref:520854).

Complementary information
Review body
Name: The High Court
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this framework agreement to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement.
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Service from which information about the review procedure may be obtained
Name: Please contact a legal advisor
Source: OJS 2012/S 201-330904 (2012-10-15)
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