High Volume Printing & Bulk Mail Insertion Equipment

Driver & Vehicle Computer Services Division, Dept. of Transport

The invitation to tender will be in two lots:
Lot 1 High Volume Printing Equipment – Detailed requirements described in Appendix 1 – Lot 1.
Lot 2 High Volume Insertion Equipment – Detailed requirements described in Appendix 1 – Lot 2.
The printers currently in use are Xerox 4127 cut sheet printers and Data Products heavy duty band printers. It is planned to replace all these printers.
The existing mailing equipment comprises the following:
APitney BowesFPS model which was commissioned in January 2008. This is required to process 30 000 documents daily and to date has inserted 21.5 million pieces of mail. This unit has vendor support and will be retained in service.
A Pitney Bowes 8 Series which was commissioned some 10 years ago and which has reached end of life and will be replaced.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=460032.

Deadline

The time limit for receipt of tenders was 2012-08-22. The procurement was published on 2012-07-06.

Who? What? Where?
Procurement history
Date Document
2012-07-06 Contract notice
Contract notice (2012-07-06)
Object
Scope of the procurement
Title: inkjet printers
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Inkjet printers 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Driver & Vehicle Computer Services Division, Dept. of Transport
Postal address: Department of Transport, Shannon Town Centre, Co Clare
Postal town: Shannon
Contact
E-mail: johnburke@dttas.ie 📧
Phone: +353 61365023 📞
Fax: +353 61365053 📠

Reference
Dates
Date dispatched: 2012-07-06 📅
Submission deadline: 2012-08-22 📅
Publication date: 2012-07-11 📅
Identifiers
Notice number: 2012/S 131-217588
OJ-S issue: 131
Additional information
N/A. (ET Ref:460032).

Object
Scope of the procurement
Short description:
The invitation to tender will be in two lots:
Lot 1 High Volume Printing Equipment – Detailed requirements described in Appendix 1 – Lot 1.
Lot 2 High Volume Insertion Equipment – Detailed requirements described in Appendix 1 – Lot 2.
The printers currently in use are Xerox 4127 cut sheet printers and Data Products heavy duty band printers. It is planned to replace all these printers.
The existing mailing equipment comprises the following:
APitney BowesFPS model which was commissioned in January 2008. This is required to process 30 000 documents daily and to date has inserted 21.5 million pieces of mail. This unit has vendor support and will be retained in service.
A Pitney Bowes 8 Series which was commissioned some 10 years ago and which has reached end of life and will be replaced.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=460032.
Lot number: 1
Title of the lot: Lot 1 High Volume Printing Equipment
Short description:
Suppliers are requested to present proposals for the supply of printing equipment which will replace existing equipment; two Xerox 4127 cut sheet printers and three Data Products heavy duty band printers. The new equipment will be required to print some 9.1 million documents annually in a mix of both continuous and cut sheet format. These documents include Motor Tax Discs, Vehicle Registration Certificates, Penalty Point correspondence, Driver and Motor Tax Reminder Notices. These documents including production frequency and associated deadlines are described at Table 1 – Appendix 1.
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Quantity or scope: Under existing arrangements printed documents are split approximately 50/50 cut sheet and continuous format but the Department is open to proposals for alternative approaches or combinations which will meet both current and future printing requirements in the most efficient and cost effective way.It is envisaged that the printing equipment will comprise a minimum of two units and that each unit will provide contingency for the other with each unit having the capability to handle the overall volume on its own.Suppliers must provide a solution for alternative backup resources and contingency plans in the event of a major catastrophe for the most critical documents e.g. Motor Tax Discs and Vehicle Registration Certificate’s.The plans must detail alternative secure resources to immediately meet the requirements and delivery schedule of the contract, in the event of unforeseen circumstances, events or machinery failure.
Under existing arrangements printed documents are split approximately 50/50 cut sheet and continuous format but the Department is open to proposals for alternative approaches or combinations which will meet both current and future printing requirements in the most efficient and cost effective way.
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It is envisaged that the printing equipment will comprise a minimum of two units and that each unit will provide contingency for the other with each unit having the capability to handle the overall volume on its own.
Suppliers must provide a solution for alternative backup resources and contingency plans in the event of a major catastrophe for the most critical documents e.g. Motor Tax Discs and Vehicle Registration Certificate’s.
The plans must detail alternative secure resources to immediately meet the requirements and delivery schedule of the contract, in the event of unforeseen circumstances, events or machinery failure.
Lot number: 2
Title of the lot: Lot 2 Inserter/ Mailing Equipment
Short description:
Suppliers are requested to present proposals for the supply of automated Inserter/Mailing equipment which will replace existing equipment (Pitney Bowes 8 series) which has reached end-of-life. The new equipment will be required to compliment the existing equipment (Pitney Bowes FPS model) which will remain operational such that each unit can provide contingency for the other with each unit having the capability to handle the overall volume on its own.
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Quantity or scope: The proposed equipment must be capable of:Handling the activities and the volumes outlined at Table 1 – Appendix 1.within the required timelines without any change to form layout or envelopes sizes currently used. Samples of stock can be obtained on request. Inserting print output in cut sheet and continuous format.Insertion speed capable of 12 000 finished pieces per hour or better using DL/C5 envelopes.
The proposed equipment must be capable of:
Handling the activities and the volumes outlined at Table 1 – Appendix 1.within the required timelines without any change to form layout or envelopes sizes currently used. Samples of stock can be obtained on request. Inserting print output in cut sheet and continuous format.Insertion speed capable of 12 000 finished pieces per hour or better using DL/C5 envelopes.
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Variants will be accepted ✅
Description of options: Outlined in specification documents attached.
Reference number: Nvdf
Place of performance
Main site or place of performance: Shannon, Co Clare.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per RFT.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: As per RFT.

Procedure
Place of opening: As per RFT.
Place: As per RFT.
Information about authorised persons and opening procedure: 2 DTTAS staff + 1 independant
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: John Burke
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA25684 🌏
Name: Driver & Vehicle Computer Services Division, Dept. of Transport
Postal address: Department of Transport, Shannon Town Center, Co Clare
Contact point: Transport,Tourism and Sport
john Burke

Reference
Identifiers
Reference number attributed by the contracting authority: Nvdf
Additional information
N/A.
(ET Ref:460032).
Source: OJS 2012/S 131-217588 (2012-07-06)
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