Fully Managed Services for HRIS (Human Resources Information Systems), Payroll and Pensions

Fáilte Ireland-National Tourism Development Authority

Fáilte Ireland is seeking to appoint a supplier(s) to provide fully managed services for HRIS, Payroll and Pensions. Fáilte Ireland wishes to establish two contracts for these services, Tourism Ireland and The Gathering 2013 may avail of these contracts; the requirements in this regard have been divided into a number of lots as follows:
Lot 1- Integrated Human Resource Information System and Outsourced Payroll service including management of the associated payroll Business Processes and the hosting and maintenance of the system.
Mobilisation for Lot 1 is to commence in February 2013 with the contract commencing in June 2013.
Lot 2 - Pension Management service including management of the associated Business Processes and the hosting and maintenance of the system.
Mobilisation for Lot 2 is to commence in January 2014 with the contract commencing in June 2014.
The systems must be able to accommodate a minimum of 500 staff and 500 Pensioners to reach specific service targets for each of the three required areas, Human Resources Management, Payroll and Pension.
The Successful supplier will be responsible for all aspects of the implementation, including training. The supplier will also be required to provide maintenance and support post-implementation.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=518392.

Deadline

The time limit for receipt of tenders was 2012-11-08. The procurement was published on 2012-10-09.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2012-10-09 Contract notice
2014-01-21 Contract award notice
Contract notice (2012-10-09)
Object
Scope of the procurement
Title: payroll management services
Quantity or scope:
The duration of the contract for the Human Resources Information System and Payroll Service will be for a period of 5 years with an option of a 2 year extension.The duration of the contract for Pension Service will be for a period of 3.5 years with an option of a 2 year extension; this will bring the Pension Service in line with the Payroll and Human Resources Information System.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Payroll management services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street,
Postal town: Dublin 1
Contact
Internet address: http://www.failteireland.ie 🌏
E-mail: procurement@failteireland.ie 📧
Phone: +353 18847888 📞
Fax: +353 18556821 📠

Reference
Dates
Date dispatched: 2012-10-09 📅
Submission deadline: 2012-11-08 📅
Publication date: 2012-10-11 📅
Identifiers
Notice number: 2012/S 196-322633
Refers to notice: 2012/S 82-134614
OJ-S issue: 196
Additional information
Additional Information - contract. 1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers. 4) Establishment of this contract will be subject to the approval of the competent authorities. 5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time. 7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage. (ET Ref:518392).
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Object
Scope of the procurement
Short description:
Fáilte Ireland is seeking to appoint a supplier(s) to provide fully managed services for HRIS, Payroll and Pensions. Fáilte Ireland wishes to establish two contracts for these services, Tourism Ireland and The Gathering 2013 may avail of these contracts; the requirements in this regard have been divided into a number of lots as follows:
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Lot 1- Integrated Human Resource Information System and Outsourced Payroll service including management of the associated payroll Business Processes and the hosting and maintenance of the system.
Mobilisation for Lot 1 is to commence in February 2013 with the contract commencing in June 2013.
Lot 2 - Pension Management service including management of the associated Business Processes and the hosting and maintenance of the system.
Mobilisation for Lot 2 is to commence in January 2014 with the contract commencing in June 2014.
The systems must be able to accommodate a minimum of 500 staff and 500 Pensioners to reach specific service targets for each of the three required areas, Human Resources Management, Payroll and Pension.
The Successful supplier will be responsible for all aspects of the implementation, including training. The supplier will also be required to provide maintenance and support post-implementation.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=518392.
Lot number: 2
Title of the lot: Pension Management Service
Quantity or scope: The duration of the contract for Pension Service will be for a period of 3.5 years with an option of a 2 year extension; this will bring the Pension Service in line with the Payroll and Human Resources Information System. Mobilisation for Lot 2 is to commence in January 2014 with the contract commencing in June 2014.
Duration: 42 months
Lot number: 1
Title of the lot: Human Resources Information Systems and Outsourced Payroll Service
Short description:
Lot 1- Integrated Human Resource Information System and Outsourced Payroll service including management of the associated Payroll Business Processes and the hosting and maintenance of the system.
Quantity or scope: The duration of the contract for the Human Resources Information System and Payroll Service will be for a period of 5 years with an option of a 2 year extension.Mobilisation for Lot 1 is to commence in February 2013 with the contract commencing in June 2013.
The duration of the contract for the Human Resources Information System and Payroll Service will be for a period of 5 years with an option of a 2 year extension.
Mobilisation for Lot 1 is to commence in February 2013 with the contract commencing in June 2013.
Duration: 60 months
Quantity or scope:
The duration of the contract for Pension Service will be for a period of 3.5 years with an option of a 2 year extension; this will bring the Pension Service in line with the Payroll and Human Resources Information System.
Reference number: HR/2012/01
Place of performance
Main site or place of performance: ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in the Pre-qualification questionnaire available for downloading with this notice from the Irish Government's procurement portal www.etenders.gov.ie.
Economic and financial standing:
As stated in the Pre-qualification questionnaire available for downloading with this notice from the Irish Government's procurement portal www.etenders.gov.ie.
Technical and professional ability:
As stated in the Pre-qualification questionnaire available for downloading with this notice from the Irish Government's procurement portal www.etenders.gov.ie.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment on receipt of invoices related to Purchase Orders issued by Fáilte Ireland or the contracting authority.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Single Legal Entity(ies).
Other particular conditions:
As stated in the Pre-qualification questionnaire available for downloading with this notice from the Irish Government's procurement portal www.etenders.gov.ie.
Names and professional qualifications of the staff ✅

Procedure
Minimum number of candidates: 5
Objective criteria for selection:
As stated in the Pre-Qualification Questionnaire available for doenloading form the Irish Government's procurement portal www.etenders.gov.ie.
Date of dispatch of invitations: 2012-11-15 📅
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Fáilte Ireland and it's subsidiaries, Tourism Ireland
Contact
Contact point: Procurement Officer
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA05025 🌏
Name: eTenders Website
Phone: +353 16177944 📞
E-mail: info@etenders.gov.ie 📧
URL for documents: http://www.failteireland.ie 🌏

Reference
Dates
Publication date: 2012-04-27 📅
Identifiers
Reference number attributed by the contracting authority: HR/2012/01
Notice number in the OJ S: 2012/S 82-134614
Additional information
Additional Information - contract.
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.
4) Establishment of this contract will be subject to the approval of the competent authorities.
5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
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6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.
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(ET Ref:518392).

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract.
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Source: OJS 2012/S 196-322633 (2012-10-09)
Contract award notice (2014-01-21)
Object
Scope of the procurement
Title: Payroll management services
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 88-95 Amiens Street
Postal code: 1
Postal town: Dublin

Reference
Dates
Date dispatched: 2014-01-21 📅
Publication date: 2014-01-22 📅
Identifiers
Notice number: 2014/S 015-023322
Refers to notice: 2012/S 196-322633
OJ-S issue: 15
Additional information
Please note that this is a contract award notice. V.4) Information on value of contract Initial estimated total value of the contract Currency: EUR Excluding VAT Total final value of the contract Currency: EUR Excluding VAT

Object
Place of performance
Main site or place of performance: Ireland.

Procedure
Award criteria
Criterion: 1. Lot 1: Fitness for purpose (30)
2. Lot 1: Proposed Resources (20)
3. Lot 1: Mobilisation (10)
4. Lot 1: Ultimate Cost (40)
5. Lot 2: Fitness for purpose (25)
6. Lot 2: Project Management and Mobilisation (10)
7. Lot 2: Account Management and Proposed Resources (25)
8. Lot 2: Ultimate Cost (40)

Award of contract

1️⃣
Date of contract conclusion: 2014-01-01 📅
Name: Core Computers Lrd t/a Core International
Postal address: Core House, Westpoint Business Park, Link Road, Cork
Postal town: Ballincollig
Country: Ireland 🇮🇪

2️⃣
Name: Willis Risk Services (Ireland) Limited
Postal address: Grand Mill Quay, Barrow Street
Postal town: Dublin
Postal code: 4
Information about tenders
Number of tenders received: 2
3

Complementary information
Review body
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this contract to which a standstill period applied in accorddance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification to concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedure are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the contract.
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Source: OJS 2014/S 015-023322 (2014-01-21)
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