Framework Agreements for the supply of Domestic Furniture to Third Level Education Institutions

University College Dublin

UCD intends to put in place a multi-operator framework agreement with the successful suppliers for the supply of Domestic Furniture to a number of Third Level Education Institutions.
This tender is intended primarily to cover the requirements of UCD. However the following institutions may opt to use the framework agreements over the framework period.
National University of Ireland Maynooth (NUIM).
University of Limerick (UL) including the Plassey Campus Centre (PCC).
University of Dublin, Trinity College (TCD).
Dublin Institute of Technology (DIT).
UCD will be the main point of contact for the tender on behalf of the collaborative group.
The Tender will be broken into 4 lots as follows:
— lot 1: bed frames and mattresses,
— lot 2: study desks, notice boards, kitchen chairs, coffee tables, kitchen tables, bedside lockers,
— lot 3: sofas,
— lot 4: study chairs (leather or contract pvc/gliders).
Applicants may bid for one or more of the above lots. Applicants must clearly state the lot(s) that they are applying to.
Examples of domestic furniture required to be provided under the framework may include the following (but not limited to):
— bed frames,
— bed mattresses,
— study desks,
— study chairs (leather or contract PVC/gliders),
— notice boards,
— kitchen tables,
— kitchen chairs,
— coffee tables,
— bedside lockers,
— sofas.
The initial project for UCD is for the replacement of furniture as part of UCD’s ongoing capital refurbishment programme in the Merville Residences. As part of the contract suppliers will be expected to deliver the order within the last two weeks of August 2012 (specific date to be agreed) and liaise / work with the main contractor to ensure the full delivery, assembly, and fitting of all items in situ in the apartments. Suppliers are also expected to unwrap and remove all associated packaging.
Suppliers will be required to provide a high quality, prompt, efficient and cost effective service to the Third Level Education Institutions at all times.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=379732. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=379732. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-03-12. The procurement was published on 2012-02-10.

Who?

• University College Dublin

What?

• Bedroom furniture › Bedroom furniture, other than beds and beddings › Bedside tables
• Bedroom furniture › Beds and bedding and specialist soft furnishings › Mattresses
• Chairs › Dining chairs
• Desks and tables › Desks
• Domestic furniture › Kitchen furniture and equipment
• Erasers › Notice boards
• Miscellaneous furniture and equipment › Lounge and reception-area furniture

Where?

• Éire/Ireland

Procurement history

Date	Document
2012-02-10	Contract notice

Contract notice (2012-02-10)
Object
Scope of the procurement
Title: beds and bedding and specialist soft furnishings
Quantity or scope: Please see documentation available on www.etender.gov.ie for full details.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Beds and bedding and specialist soft furnishings 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University College Dublin
Postal address: Procurement and Contracts Office, Roebuck Offices, Belfield
Postal town: Dublin 4
Contact
Internet address: http://www.ucd.ie 🌏
Phone: +353 17164990 📞

Reference
Dates
Date dispatched: 2012-02-10 📅
Submission deadline: 2012-03-12 📅
Publication date: 2012-02-15 📅
Identifiers
Notice number: 2012/S 31-049944
OJ-S issue: 31
Additional information

1. A current tax clearance certificate from the Irish Revenue Commissioners will be required prior to award. (This applies to Irish and foreign bidders). 2. University College Dublin undertakes to use its best endeavours to hold confidential, any information provided by you in your tender submission, subject to it’s obligations under law, including the Freedom of Information Acts. Should you wish any of the information supplied by you in your submission not to be disclosed because of its sensitivity, you should, when providing the information, identify the same and specify the reasons for its sensitivity. The University will consult with you about this sensitive information before making a decision on any Freedom of Information request received. If no information is identified as sensitive, with supporting reasons, then it is likely to be released in response to an FOI request. 3. The University shall NOT be bound to accept the lowest or any tender proposal. 4. The University does not accept any liability for any expenses incurred by any supplier in the preparation of tenders, portfolios or attendance at any meetings or demonstrations. 5. Please note that all information relating to this tender, including tender documentation, clarifications and changes, will be published on the etenders website (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. UCD will not accept responsibility for information relayed (or not relayed) via third parties. If the tender documentation is in any way altered or edited, the subsequent tender may be deemed inadmissible. 6. The supply of goods or services under this notice will be governed by the standard terms and conditions of purchase of the University, a copy of which is available on the `documents’ page at: www.ucd.ie/procure or by e-mail request to: procurement@ucd.ie. Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information. (ET Ref:379732).

Additional information

1. A current tax clearance certificate from the Irish Revenue Commissioners will be required prior to award. (This applies to Irish and foreign bidders).

2. University College Dublin undertakes to use its best endeavours to hold confidential, any information provided by you in your tender submission, subject to it’s obligations under law, including the Freedom of Information Acts. Should you wish any of the information supplied by you in your submission not to be disclosed because of its sensitivity, you should, when providing the information, identify the same and specify the reasons for its sensitivity. The University will consult with you about this sensitive information before making a decision on any Freedom of Information request received. If no information is identified as sensitive, with supporting reasons, then it is likely to be released in response to an FOI request.

3. The University shall NOT be bound to accept the lowest or any tender proposal.

4. The University does not accept any liability for any expenses incurred by any supplier in the preparation of tenders, portfolios or attendance at any meetings or demonstrations.

5. Please note that all information relating to this tender, including tender documentation, clarifications and changes, will be published on the etenders website (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. UCD will not accept responsibility for information relayed (or not relayed) via third parties. If the tender documentation is in any way altered or edited, the subsequent tender may be deemed inadmissible.

6. The supply of goods or services under this notice will be governed by the standard terms and conditions of purchase of the University, a copy of which is available on the `documents’ page at: www.ucd.ie/procure or by e-mail request to: procurement@ucd.ie.

Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information.

(ET Ref:379732).

Object
Scope of the procurement
Short description:

UCD intends to put in place a multi-operator framework agreement with the successful suppliers for the supply of Domestic Furniture to a number of Third Level Education Institutions.

This tender is intended primarily to cover the requirements of UCD. However the following institutions may opt to use the framework agreements over the framework period.

National University of Ireland Maynooth (NUIM).

University of Limerick (UL) including the Plassey Campus Centre (PCC).

University of Dublin, Trinity College (TCD).

Dublin Institute of Technology (DIT).

UCD will be the main point of contact for the tender on behalf of the collaborative group.

The Tender will be broken into 4 lots as follows:

— lot 1: bed frames and mattresses,

— lot 2: study desks, notice boards, kitchen chairs, coffee tables, kitchen tables, bedside lockers,

— lot 3: sofas,

— lot 4: study chairs (leather or contract pvc/gliders).

Applicants may bid for one or more of the above lots. Applicants must clearly state the lot(s) that they are applying to.

Examples of domestic furniture required to be provided under the framework may include the following (but not limited to):

— bed frames,

— bed mattresses,

— study desks,

— study chairs (leather or contract PVC/gliders),

— notice boards,

— kitchen tables,

— kitchen chairs,

— coffee tables,

— bedside lockers,

— sofas.

The initial project for UCD is for the replacement of furniture as part of UCD’s ongoing capital refurbishment programme in the Merville Residences. As part of the contract suppliers will be expected to deliver the order within the last two weeks of August 2012 (specific date to be agreed) and liaise / work with the main contractor to ensure the full delivery, assembly, and fitting of all items in situ in the apartments. Suppliers are also expected to unwrap and remove all associated packaging.

Suppliers will be required to provide a high quality, prompt, efficient and cost effective service to the Third Level Education Institutions at all times.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=379732.

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=379732.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Lot number: 3
Title of the lot: Sofas
Short description: Sofas.
Quantity or scope: Suppliers will be required to provide high-quality products and a prompt, efficient and cost effective service to the Third Level Education Institutions at all times.
Lot number: 4
Title of the lot: Study Chairs (Leather or Contract PVC/Gliders)
Short description: Study chairs (leather or contract PVC/gliders).
Lot number: 1
Title of the lot: Bed frames and mattresses
Short description: Bed frames and mattresses.
Quantity or scope: Suppliers will be required to provide high-quality products and a prompt, efficient and cost effective service to the Third Level Institutions at all times.
Lot number: 2
Title of the lot: Study Desks, Notice Boards, Kitchen Chairs, Coffee Tables,
Short description:

Study desks, notice boards, kitchen chairs, coffee tables, bedside lockers, kitchen tables and similar items.

Reference number: UCDOPP422
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information.

Economic and financial standing:

Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information.

Minimum level(s) of standards:

Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information.

Technical and professional ability:

Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information.

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information.

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Sole Trader, Partnership or Limited Company/ If there is a grouping, it should prior to contract award, be in such a legal form as to contract as a single entity.

Other particular conditions:

Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information.

Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 3
Duration of the framework agreement in years: 4
Envisaged number of candidates: 3
Date of dispatch of invitations: 2012-04-02 📅
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Awarding authority name: University of Dublin, Trinity College (TCD)
University of Limerick (UL) including the Plassey Campus Centre (PCC
National University of Ireland Maynooth (NUIM)
Dublin Institute of Technology (DIT)
Contact
Contact point: Orla O'Dea
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01796 🌏
Name: eTenders website
URL for further information: http://www.etenders.gov.ie 🌏
URL for documents: http://www.etenders.gov.ie 🌏
Name: eTenders postbox facility only for QQ - samples to be returned to UCD as per instructions on QQ
URL for participation: http://www.etenders.gov.ie 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: UCDOPP422
Additional information

1. A current tax clearance certificate from the Irish Revenue Commissioners will be required prior to award. (This applies to Irish and foreign bidders).

2. University College Dublin undertakes to use its best endeavours to hold confidential, any information provided by you in your tender submission, subject to it’s obligations under law, including the Freedom of Information Acts. Should you wish any of the information supplied by you in your submission not to be disclosed because of its sensitivity, you should, when providing the information, identify the same and specify the reasons for its sensitivity. The University will consult with you about this sensitive information before making a decision on any Freedom of Information request received. If no information is identified as sensitive, with supporting reasons, then it is likely to be released in response to an FOI request.

3. The University shall NOT be bound to accept the lowest or any tender proposal.

4. The University does not accept any liability for any expenses incurred by any supplier in the preparation of tenders, portfolios or attendance at any meetings or demonstrations.

5. Please note that all information relating to this tender, including tender documentation, clarifications and changes, will be published on the etenders website (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. UCD will not accept responsibility for information relayed (or not relayed) via third parties. If the tender documentation is in any way altered or edited, the subsequent tender may be deemed inadmissible.

6. The supply of goods or services under this notice will be governed by the standard terms and conditions of purchase of the University, a copy of which is available on the `documents’ page at: www.ucd.ie/procure or by e-mail request to: procurement@ucd.ie.

Please see qualification questionnaire attached to the contract notice at www.etenders.gov.ie for further information.

(ET Ref:379732).

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Contract your solicitor
Internet address: www.courts.ie 🌏
Recurrent procurement
2016.
Source: OJS 2012/S 031-049944 (2012-02-10)

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