Framework agreement with several operators-personalisation and addressing of elections materials

An Post

An Post, established in 1984, operates the National Postal Service, along with an array of money transmission, savings and retail services throughout Ireland. In addition, An Post provides agency services for Government Departments and other bodies.
As a national service provider, An Post delivers to over 1.88 m households each week through 1 250 retail Post Office outlets nationwide. An Post has an annual turnover in excess of EUR 800 000 000.
An Post is seeking submissions from interested parties regarding the provision of services relating to the personalisation and addressing of Elections Materials (Litir um Thoghchán:
Dail and Seanad free postage scheme). Interested parties should have demonstrated capability and experience in this specialist area. Successful suppliers will be appointed to a framework agreement to cover future elections requirements.
The An Post group includes a number of subsidiaries and associated companies including An Post National Lottery Company, One Direct, Postpoint, An Post Billpost Processing Services Limited, Post Consult International Limited, PrintPost Limited, and The Prize Bond Company Limited.
It is anticipated that any framework agreement will run for a period between 3 and 5 years to cover all future elections requirements including (but not necessarily limited to):
— General Elections,
— European Elections,
— By Elections,
— Referenda,
— Presidential Elections.
Suppliers must have demonstrated capability and capacity in the provision of personalisation and addressing services to meet the volume requirements and tight deadlines that are usually associated with elections.
An Post may consider the use of Reverse Auction tools to assist with the supplier selection process.
Requirements.
Suppliers must have capability to over print name/address (and possibly other details) to the following specifications:
— DL Card (3up on A4 Sheet) with minimum daily overprinting capacity of 400,000 cards,
— A4 folded to DL with minimum daily overprinting capacity of 200,000 A4 sheets,
— Other formats that may be required from time to time.
Suppliers must have the capability to receive large data files and undertake full quality checking and data management responsibilities in accordance with elections print requirements. Suppliers must be capable of providing print in a prescribed mailsort order - as may be determined on an election by election basis.
Suppliers must be able to provide close daily and sometimes hourly liaison and support to the An Post elections team during any election event and ability to provide rapid response and turnaround is critical. Suppliers must be available to deal with short notice requests and must be willing to support frequent on-site visits, inspections, and progress checks during any election event.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=369612. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=369612. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-02-20. The procurement was published on 2012-01-20.

Who? What? Where?
Procurement history
Date Document
2012-01-20 Contract notice
Contract notice (2012-01-20)
Object
Scope of the procurement
Title: printed matter and related products
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Printed matter and related products 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Not specified
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: An Post
Postal address: General Post Office, O'Connell Street
Postal code: 1
Postal town: Dublin
Contact
Internet address: http://www.anpost.ie 🌏
E-mail: louise.masterson@anpost.ie 📧
Phone: +353 17058929 📞
Fax: +353 18736828 📠

Reference
Dates
Date dispatched: 2012-01-20 📅
Submission deadline: 2012-02-20 📅
Publication date: 2012-01-25 📅
Identifiers
Notice number: 2012/S 16-025766
Refers to notice: 2011/S 207-337568
OJ-S issue: 16
Additional information
(ET Ref:369612).

Object
Scope of the procurement
Service category: 15
Short description:
An Post, established in 1984, operates the National Postal Service, along with an array of money transmission, savings and retail services throughout Ireland. In addition, An Post provides agency services for Government Departments and other bodies.
As a national service provider, An Post delivers to over 1.88 m households each week through 1 250 retail Post Office outlets nationwide. An Post has an annual turnover in excess of EUR 800 000 000.
An Post is seeking submissions from interested parties regarding the provision of services relating to the personalisation and addressing of Elections Materials (Litir um Thoghchán:
Dail and Seanad free postage scheme). Interested parties should have demonstrated capability and experience in this specialist area. Successful suppliers will be appointed to a framework agreement to cover future elections requirements.
The An Post group includes a number of subsidiaries and associated companies including An Post National Lottery Company, One Direct, Postpoint, An Post Billpost Processing Services Limited, Post Consult International Limited, PrintPost Limited, and The Prize Bond Company Limited.
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It is anticipated that any framework agreement will run for a period between 3 and 5 years to cover all future elections requirements including (but not necessarily limited to):
— General Elections,
— European Elections,
— By Elections,
— Referenda,
— Presidential Elections.
Suppliers must have demonstrated capability and capacity in the provision of personalisation and addressing services to meet the volume requirements and tight deadlines that are usually associated with elections.
An Post may consider the use of Reverse Auction tools to assist with the supplier selection process.
Requirements.
Suppliers must have capability to over print name/address (and possibly other details) to the following specifications:
— DL Card (3up on A4 Sheet) with minimum daily overprinting capacity of 400,000 cards,
— A4 folded to DL with minimum daily overprinting capacity of 200,000 A4 sheets,
— Other formats that may be required from time to time.
Suppliers must have the capability to receive large data files and undertake full quality checking and data management responsibilities in accordance with elections print requirements. Suppliers must be capable of providing print in a prescribed mailsort order - as may be determined on an election by election basis.
Show more
Suppliers must be able to provide close daily and sometimes hourly liaison and support to the An Post elections team during any election event and ability to provide rapid response and turnaround is critical. Suppliers must be available to deal with short notice requests and must be willing to support frequent on-site visits, inspections, and progress checks during any election event.
Show more
Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=369612.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=369612.
Show more
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Variants will be accepted ✅
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
(1) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.
Economic and financial standing:
(1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
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(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Technical and professional ability:
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
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(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
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(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
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(9) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
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(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
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Contract execution
Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 6
Duration of the framework agreement in years: 5
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement
Louise Masterson
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01418 🌏
Name: An Post
URL for further information: http://www.anpost.ie 🌏
URL for documents: http://www.anpost.ie 🌏
URL for participation: http://www.anpost.ie 🌏

Reference
Dates
Publication date: 2011-10-24 📅
Identifiers
Type of previous publication: Periodic_indicative_notice
Notice number in the OJ S: 2011/S 207-337568

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Recurrent procurement
2015 to 2017
Source: OJS 2012/S 016-025766 (2012-01-20)
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