Framework agreement with several operators-personalisation and addressing of elections materials
An Post, established in 1984, operates the National Postal Service, along with an array of money transmission, savings and retail services throughout Ireland. In addition, An Post provides agency services for Government Departments and other bodies.
As a national service provider, An Post delivers to over 1.88 m households each week through 1 250 retail Post Office outlets nationwide. An Post has an annual turnover in excess of EUR 800 000 000.
An Post is seeking submissions from interested parties regarding the provision of services relating to the personalisation and addressing of Elections Materials (Litir um Thoghchán:
Dail and Seanad free postage scheme). Interested parties should have demonstrated capability and experience in this specialist area. Successful suppliers will be appointed to a framework agreement to cover future elections requirements.
The An Post group includes a number of subsidiaries and associated companies including An Post National Lottery Company, One Direct, Postpoint, An Post Billpost Processing Services Limited, Post Consult International Limited, PrintPost Limited, and The Prize Bond Company Limited.
It is anticipated that any framework agreement will run for a period between 3 and 5 years to cover all future elections requirements including (but not necessarily limited to):
— General Elections,
— European Elections,
— By Elections,
— Referenda,
— Presidential Elections.
Suppliers must have demonstrated capability and capacity in the provision of personalisation and addressing services to meet the volume requirements and tight deadlines that are usually associated with elections.
An Post may consider the use of Reverse Auction tools to assist with the supplier selection process.
Requirements.
Suppliers must have capability to over print name/address (and possibly other details) to the following specifications:
— DL Card (3up on A4 Sheet) with minimum daily overprinting capacity of 400,000 cards,
— A4 folded to DL with minimum daily overprinting capacity of 200,000 A4 sheets,
— Other formats that may be required from time to time.
Suppliers must have the capability to receive large data files and undertake full quality checking and data management responsibilities in accordance with elections print requirements. Suppliers must be capable of providing print in a prescribed mailsort order - as may be determined on an election by election basis.
Suppliers must be able to provide close daily and sometimes hourly liaison and support to the An Post elections team during any election event and ability to provide rapid response and turnaround is critical. Suppliers must be available to deal with short notice requests and must be willing to support frequent on-site visits, inspections, and progress checks during any election event.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at
http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=369612.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at
http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=369612.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Deadline
The time limit for receipt of tenders was 2012-02-20.
The procurement was published on 2012-01-20.
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Procurement history
| Date |
Document |
| 2012-01-20
|
Contract notice
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