Food for charitable distribution 2012

Department of Agriculture, Food and the Marine

Supply of products to charitable organisations for distribution for the benefit of deprived persons under Commission Regulation (EU) No 807/2010 and 208/2012.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=395612.

Deadline

The time limit for receipt of tenders was 2012-05-10. The procurement was published on 2012-03-26.

Who?

• Department of Agriculture, Food and the Marine

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2012-03-26	Contract notice

Contract notice (2012-03-26)
Object
Scope of the procurement
Title: butter
Quantity or scope:

100 % or partial tender for butter, rice, pasta in exchange for a value of 1 200 145,00 EUR. Ceiling of 200 000 EUR for butter tenders. Transport of products to be supplied to depot(s) to locations which will be advised on contract and which may be subject to change.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Butter 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Agriculture, Food and the Marine
Postal address: Johnstown Castle Estate
Postal town: Wexford
Contact
Internet address: http://www.agriculture.gov.ie 🌏
E-mail: maryt.mcmahon@agriculture.gov.ie 📧
Phone: +353 9262214 📞
Fax: +353 9243852 📠

Reference
Dates
Date dispatched: 2012-03-26 📅
Submission deadline: 2012-05-10 📅
Publication date: 2012-03-31 📅
Identifiers
Notice number: 2012/S 64-103832
OJ-S issue: 64
Additional information
(ET Ref:395612).

Object
Scope of the procurement
Short description:

Supply of products to charitable organisations for distribution for the benefit of deprived persons under Commission Regulation (EU) No 807/2010 and 208/2012.

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=395612.

Lot number: 1
Title of the lot: Food for charitable distribution
Short description: Salted butter supplied in 1 kg foil wrapped packaging.
Quantity or scope: Quantity supplied to the value of 200 000 EUR.
Lot number: 2
Short description: Dried white uncooked pasta to be supplied in packaging of 500 grams.
Quantity or scope: Quantity to be supplied to the value of 1 000 145,00 EUR.
Lot number: 3
Short description: Uncooked white rice to be supplied in packaging of 500 grams.
Quantity or scope: Quantity to be supplied to a value of 1 000 145,00 EUR.
Lot number: 4
Short description: Any combination of pasta, rice and butter.
Quantity or scope: Combination of rice and pasta to be supplied up to a value of 1 000 145,00 EUR and butter to be supplied up to a value of 200 000 EUR.
Variants will be accepted ✅
Description of options:

1. Supply of butter only;

2. Supply of rice only;

3. Supply of pasta only;

4. any combination of the above with a ceiling of 200 000 EUR applied to butter.

Name of EU-financed project or programme: Most Deprived Persons Scheme as per Regulation 807/2010.
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

(2) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;

(3) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.

Economic and financial standing:

(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;

(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Technical and professional ability:

1. All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;

2. The manufacturer must meet the hygiene standards as set out in Article 4 of Regulation (EC) No 852/2004 and 853/2004 (butter only). Evidence must be supplied such as HACCP documentation;

3. The products must be manufactured in a production premises approved under Article 6 of Regulation (EC) No 852/2004 or SI 432/2009 and in a production premises approved under the national law of the Member State in which the establishment is located. Approval number or evidence of registration or approval must be submitted.

Contract execution
Deposits and guarantees required:

Before a contract is awarded to the successful tenderer, the tenderer must lodge a security equal to 110 % of the amount of the tender. The security must be in the form of a bank draft, electronic funds transfer or guarantee by a credit institution approved for that purpose by the dept of agriculture, food and the marine. The security must reach or be lodged with the dept of agriculture, food and the marine, Johnstown Castle Estate, Wexford prior to award of contract. The guarantee must be on headed paper of the credit institution (Approved list of credit institutions is available from the Department) Any expense in providing the security will be a matter for the tenderer.

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Requests for payment shall be submitted by 30.9.2012 at latest.
Other particular conditions:

1. Products supplied to include manufacturing, packaging, labelling, all-risks insurance during transport to the storage depot(s);

2. The products must be manufactured in a production premises approved under Article 6 of Regulation (EC) No 852/2004 and in a production premises approved under the national law of the Member State in which the establishment in located;

3. The manufacturer must meet the hygiene standards as set out in Article 4 of Regulation (EC) No 852/2004 and 853/2004;

4. The products shall be packed in new, strong material in such a way as to ensure it is protected throughout transportation, storage and removal from storage;

5. The products must comply with the standards, including materials, characteristics, manufacturing method, sampling and analysis as set out in the Codex Alimentarius;

6. The inner and outer packaging shall show at least the following particulars;

a) The approval number identifying the manufacturing premises and member state of production;

b) The date of production;

c) The best before date;

d) The words "European Union Aid - not for resale"

7. The inner packaging must also show the words "European Union Aid" accompanied by the European Union emblem following the instructions given in Annex II of Commission Regulation (EU) No 807/2010 and shall be clearly visible on the packaging of the individual packages.

Procedure
Tender opening date: 2012-05-10 📅
Place of opening: Johnstown Castle Estate, Wexford.
Place: Johnstown Castle Estate, Wexford.
Information about authorised persons and opening procedure:

Niall Forde.

Alison Gillot.

Award criteria
Criterion: 1. Price (40)
2. Quality of product as per Codex Alimentarius (30)
3. Price supplied for transport (10)
4. Shelf life (10)
5. Quality of delivery service (10)
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Mary McMahon
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA02565 🌏
Name: Department of Agriculture, Food and the Marine
URL for further information: http://www.agriculture.gov.ie 🌏
Postal address: Agriculture House, Johnstown Castle Estate
URL for documents: http://www.agriculture.gov.ie 🌏
URL for participation: http://www.agriculture.gov.ie 🌏

Complementary information
Review body
Same as: Contact
Recurrent procurement
January 2013.
Source: OJS 2012/S 064-103832 (2012-03-26)

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