Financial audit services for St. Patrick's College, Drumcondra

St Patrick's College (Drumcondra)

The objective of this competition is to secure the provision of financial audit services to St. Patrick’s College ("the College") for a period of 4 years’ maximum duration. The financial audit services provider will be required to conduct an audit programme to monitor the effectiveness of the system and application of internal financial controls that ensure reliable financial reporting, and compliance with applicable financial reporting standards.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=455252.

Deadline

The time limit for receipt of tenders was 2012-08-07. The procurement was published on 2012-06-27.

Who?

• St Patrick's College (Drumcondra)

What?

• Accounting and auditing services › Accounting services
• Auditing services › Accounting review services

Where?

• Dublin

Procurement history

Date	Document
2012-06-27	Contract notice

Contract notice (2012-06-27)
Object
Scope of the procurement
Title: accounting, auditing and fiscal services
Quantity or scope:

Financial Audit Services for a period of 4 years commencing in 2013.The successful tenderer will be responsible for:a) auditing the Annual Financial Statements of:i. St. Patrick’s College, Drumcondraii. Educational Research Centre – St. Patrick’s Collegeiii. St. Patrick’s College Students’ Unioniv. Carysfort College Pensioners’ Accountsv. Research Programme accounts funded by external organisations (e.g., Fibonacci Research Project)vi. Other funded projects and initiatives (e.g., Centre for Educational Disadvantage)b) monitoring the relationship with the Office of the Comptroller and Auditor General (C&AG) and the provider of Internal Audit Services;c) assisting with the implementation of findings, conclusions and recommendations of the C&AG;d) reviewing the manner in which College management ensures there is an adequate and effective system of internal financial and operational controls, and compliance with applicable financial reporting standards.160 000220 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Accounting, auditing and fiscal services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: St Patrick's College (Drumcondra)
Postal address: Drumcondra
Postal town: Dublin 9
Contact
Internet address: http://www.spd.ie 🌏
E-mail: martin.ward@spd.dcu.ie 📧
Phone: +353 18842234 📞
Fax: +353 18842243 📠

Reference
Dates
Date dispatched: 2012-06-27 📅
Submission deadline: 2012-08-07 📅
Publication date: 2012-06-29 📅
Identifiers
Notice number: 2012/S 123-203530
Refers to notice: 2012/S 23-037491
OJ-S issue: 123
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers. 4) Establishment of the framework agreement will be subject to the approval of the competent authorities. 5) It will be a condition of stablishment of the agreement that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the successful tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, tenderers are advised to ensure that they return FULLY COMPLETED tender documents in order to avoid the risk of elimination from the competition. (ET Ref:455252).

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the framework agreement will be subject to the approval of the competent authorities.

5) It will be a condition of stablishment of the agreement that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement the successful tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, tenderers are advised to ensure that they return FULLY COMPLETED tender documents in order to avoid the risk of elimination from the competition.

(ET Ref:455252).

Object
Scope of the procurement
Estimated value excluding VAT: 160 000 💰
220 000 💰
Short description:

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=455252.

Quantity or scope:

Financial Audit Services for a period of 4 years commencing in 2013.

The successful tenderer will be responsible for:

a) auditing the Annual Financial Statements of:

i. St. Patrick’s College, Drumcondra

ii. Educational Research Centre – St. Patrick’s College

iii. St. Patrick’s College Students’ Union

iv. Carysfort College Pensioners’ Accounts

v. Research Programme accounts funded by external organisations (e.g., Fibonacci Research Project)

vi. Other funded projects and initiatives (e.g., Centre for Educational Disadvantage)

b) monitoring the relationship with the Office of the Comptroller and Auditor General (C&AG) and the provider of Internal Audit Services;

c) assisting with the implementation of findings, conclusions and recommendations of the C&AG;

d) reviewing the manner in which College management ensures there is an adequate and effective system of internal financial and operational controls, and compliance with applicable financial reporting standards.

Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see the tender documents available to download from www.etenders.gov.ie.
Economic and financial standing: Please see the tender documents available to download from www.etenders.gov.ie.
Minimum level(s) of standards: Please see the tender documents available to download from www.etenders.gov.ie.
Technical and professional ability: Please see the tender documents available to download from www.etenders.gov.ie.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of any contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.

Execution of the service is reserved to a particular profession:

All staff charged with the delivery of the required services must be appropriately authorised under the Companies Acts by a recognised accountancy body to act as a public auditor or a statutory auditor.

Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Mr. Martin Ward
Internet address: www.spd.ie 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA8541 🌏
Name: St Patrick's College (Drumcondra)
Contact point: Martin Ward
URL for further information: www.spd.ie 🌏
URL for documents: www.spd.ie 🌏
URL for participation: www.spd.ie 🌏
E-mail: highcourtscentraloffice@courts.ie 📧

Reference
Dates
Publication date: 2012-02-03 📅
Identifiers
Notice number in the OJ S: 2012/S 23-037491
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the framework agreement will be subject to the approval of the competent authorities.

5) It will be a condition of stablishment of the agreement that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement the successful tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, tenderers are advised to ensure that they return FULLY COMPLETED tender documents in order to avoid the risk of elimination from the competition.

(ET Ref:455252).

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtscentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Information about review deadlines:

The contracting authority will not conclude this framework agreement, to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Body responsible for mediation procedures
Same as: Review body
Service from which information about the review procedure may be obtained
Name: Contact your Legal Advisor
Postal town: Dublin
Source: OJS 2012/S 123-203530 (2012-06-27)

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