Facility management services for DHDA

The Digital Hub Development Agency

The Digital Hub Development Agency seeks expressions of interest from suitable parties to be considered as pre-qualified supplier for the provision of extended facility management services.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=430412. />The awarding authority has indicated that it will accept electronic responses to this notice via a "Tender Submission Postbox" facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=430412. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-07-02. The procurement was published on 2012-05-29.

Who?

• The Digital Hub Development Agency

What?

Where?

• Dublin

Procurement history

Date	Document
2012-05-29	Contract notice

Contract notice (2012-05-29)
Object
Scope of the procurement
Title: building and facilities management services
Quantity or scope:

The DHDA require facility management services in relation to seven active buildings and seventeen unused buildings throughout the DHDA campus. Services include but are not limited to:Cleaning and janitorial services management.Managed security services.Health and safety management.General repair and planned preventative maintenance services.Soft management services.Minor works / operational project management services.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Building and facilities management services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local Agency/Office
Awarding authority name: The Digital Hub Development Agency
Postal address: The Digital Exchange, Crane Street, The Digital Hub
Postal town: Dublin 8
Contact
Internet address: http://www.thedigitalhub.com 🌏
E-mail: jkearney@thedigitalhub.com 📧
Phone: +353 14806200 📞
Fax: +353 14806201 📠

Reference
Dates
Date dispatched: 2012-05-29 📅
Submission deadline: 2012-07-02 📅
Publication date: 2012-06-01 📅
Identifiers
Notice number: 2012/S 103-172719
OJ-S issue: 103
Additional information
(ET Ref:430412).

Object
Scope of the procurement
Short description:

The Digital Hub Development Agency seeks expressions of interest from suitable parties to be considered as pre-qualified supplier for the provision of extended facility management services.

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=430412.

The awarding authority has indicated that it will accept electronic responses to this notice via a "Tender Submission Postbox" facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=430412.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Quantity or scope:

The DHDA require facility management services in relation to seven active buildings and seventeen unused buildings throughout the DHDA campus. Services include but are not limited to:

Cleaning and janitorial services management.

Managed security services.

Health and safety management.

General repair and planned preventative maintenance services.

Soft management services.

Minor works / operational project management services.

Duration: 36 months
Place of performance
Main site or place of performance: The Digital Hub Development Agency Campus, Dublin, Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in which the candidate is established;

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.

In accordance with Article 45 of Directive 2004/18/EC as implemented in Ireland by the European Communities (Award of Public Authorities' Contracts) Regulations 2006 (S.I. 329 of 2006).

See also the pre-qualification questionnaire.

Economic and financial standing:

(1) All candidates will be required to provide a reference from their bank;

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

See also the pre-qualification questionnaire and the request for interest in the provision of facility management services.

Technical and professional ability:

(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years;

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract;

(5) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

See also the pre-qualification questionnaire and the request for interest in the provision of facility management services.

Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the contract is awarded to a consortium the consortium must form a legal entity before entering into the contract.

Names and professional qualifications of the staff ✅

Procedure
Minimum number of candidates: 5
Maximum number of candidates: 8
Objective criteria for selection:

Refer to the "pre-qualification questionnaire" and "request for interest in the provision of facility management services" documents.

Date of dispatch of invitations: 2012-07-30 📅
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Joanne Kearney
Internet address: www.thedigitalhub.com 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA05014 🌏
Name: On behalf of The Digital Hub Development Agency
Postal address: OLM Consultancy, 33 Fitzwilliam Place
Postal town: Dublin 2
Contact point: Julian Pringle
Phone: +353 16768348 📞
E-mail: j.pringle@olmconsultancy.ie 📧
Fax: +353 16766853 📠
URL for further information: www.thedigitalhub.com 🌏
URL for documents: www.thedigitalhub.com 🌏
Name: The Digital Hub Development Agency
URL for participation: www.thedigitalhub.com 🌏

Complementary information
Review body
Name: Digital Hub Development Agency
Postal address: Digital Exchange, Crane Street
Postal town: Dublin 8
Country: Ireland 🇮🇪
Phone: +353 14806200 📞
Internet address: www.the digitalhub.com 🌏
Fax: +353 1806201 📠
Source: OJS 2012/S 103-172719 (2012-05-29)

New procurements in related categories 🆕

Business services: law, marketing, consulting, recruitment, printing and security (>20 new procurements)

Miscellaneous business and business-related services (>20)

Miscellaneous business-related services (5)

Building and facilities management services (1)

Facilities management services (1)