Design, Supply, Install & Commission of an Integrated Fuel Management System

Iarnrod Eireann-Irish Rail

Background:
CIE has three wholly owned subsidiary companies, Iarnród Éireann – Irishrail (IE), Bus Éireann and Dublin Bus. The diesel fuel used by each company is purchased and managed by Irishrail on behalf of the other subsidiaries. While the main fuel storage depot is located on Alexandra Rd, Dublin, IE also maintain bulk stock at its premises located in Inchicore Dublin. As part of IE’s fuel management responsibilities, it is required to hold agreed levels of wet stock on behalf of the National Oil Reserves Agency (NORA).
Requirement:
There are approximately 32 fuel sites located throughout the Republic of Ireland which are serviced from the main fuel storage depot in Alexandra Rd. While distribution to the sites is undertaken by Reynolds Logistics on behalf of IE, each subsidiary company is responsible for the issuing of the product into their respective transport fleets. The current system is heavily subscribed with manual inputs and Irishrail intend to automate the processes by way introducing a Fuel Management System (FMS). In terms of Wet Stock, the system must be capable of real time recording and reporting of stock levels on a site by site basis, and stock movements (inward & outward) also on a site by site basis.
In terms of IE’s requirement, the system must also be capable of recording and reporting product movement between each respective site storage tank and IE’s fleet. This will involve a system of recognition between the fleet, the issuing pump systems and the FMS. There may also be a requirement to roll out a vehicle recognition system across all subsidiary fleets and this needs to be considered in the context of the overall proposed contract.
The Fuel Management System must be simple, yet sophisticated, and designed to provide IE complete control over all inventory processes including but not limited to the holding, reporting, reordering of wet stock, including the dispensing of fuel across its fleet. The Fuel Management System must be a combination of both hard and software products capable of producing real time information through a WEB based programme which has the potential of being accessed from a PC anywhere in the country. The WEB base programme must be capable of producing CSV/Excel format reports.
The ERP used by IE and its sister companies is SAP, therefore the proposed system must have the capability of being integrated into SAP to facilitate real time reporting & charging.
Because IE will be issuing an output specification at tender stage to those candidates short listed and invited to tender, IE reserve the right to modify the output specification in line with ongoing operational requirements.
This Call to Competition is the first part of the negotiated procedure which will be used to procure the proposed Fuel Management System.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=373192.

Deadline

The time limit for receipt of tenders was 2012-03-05. The procurement was published on 2012-01-31.

Who? What? Where?
Procurement history
Date Document
2012-01-31 Contract notice
2012-06-12 Additional information
Contract notice (2012-01-31)
Object
Scope of the procurement
Title: measuring and control equipment
Quantity or scope:
To be defined in the Tender Documents as issued to those candidates who are successful in being shortlisted and invited to tender.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Measuring and control equipment 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Not specified
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Engineering & New Works Building, Inchicore
Postal town: Dublin 8
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: tommy.conlon@irishrail.ie 📧
Phone: +353 879816887 📞

Reference
Dates
Date dispatched: 2012-01-31 📅
Submission deadline: 2012-03-05 📅
Publication date: 2012-02-02 📅
Identifiers
Notice number: 2012/S 22-036005
OJ-S issue: 22
Additional information
This process will be conducted in three stages. 1. Call to competition (this notice) 2. Selection Stage. Economic operators who express an interest in this project will be issued with a pre qualification questionnaire. Economic operators must complete the issued pre-qualification questionnaire and return to the address listed in the questionnaire. 3. Tender Stage. Following an evaluation of the returned qualification questionnaires, tender documents will be issued to candidates who are short listed and invited to tender. Iarnrod Eireann reserves the right, in its absolute discretion to novate the contract to CIE and/ or join CIE as a party to the contract. Irish Rail will not be responsible for any costs, charges or expenses incurred by economic operators, candidates or tenderers whether or not a contract is awarded. Any resulting contract will be a contract governed by Irish Law and shall be subject the exclusive jurisdiction of the Irish Courts. Only economic operators who can provide the actual requirements should express an interest in this project. The successful tenderer(s) must be in a position to promptly produce a current tax clearance certificate. Further information will be set out in the prequalification questionnaire and in the tender documents. Economic operators expressing an interest by way of email must include all relevant contact details. (ET Ref:373192).
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Object
Scope of the procurement
Service category: 27
Short description:
Background:
CIE has three wholly owned subsidiary companies, Iarnród Éireann – Irishrail (IE), Bus Éireann and Dublin Bus. The diesel fuel used by each company is purchased and managed by Irishrail on behalf of the other subsidiaries. While the main fuel storage depot is located on Alexandra Rd, Dublin, IE also maintain bulk stock at its premises located in Inchicore Dublin. As part of IE’s fuel management responsibilities, it is required to hold agreed levels of wet stock on behalf of the National Oil Reserves Agency (NORA).
Show more
Requirement:
There are approximately 32 fuel sites located throughout the Republic of Ireland which are serviced from the main fuel storage depot in Alexandra Rd. While distribution to the sites is undertaken by Reynolds Logistics on behalf of IE, each subsidiary company is responsible for the issuing of the product into their respective transport fleets. The current system is heavily subscribed with manual inputs and Irishrail intend to automate the processes by way introducing a Fuel Management System (FMS). In terms of Wet Stock, the system must be capable of real time recording and reporting of stock levels on a site by site basis, and stock movements (inward & outward) also on a site by site basis.
Show more
In terms of IE’s requirement, the system must also be capable of recording and reporting product movement between each respective site storage tank and IE’s fleet. This will involve a system of recognition between the fleet, the issuing pump systems and the FMS. There may also be a requirement to roll out a vehicle recognition system across all subsidiary fleets and this needs to be considered in the context of the overall proposed contract.
Show more
The Fuel Management System must be simple, yet sophisticated, and designed to provide IE complete control over all inventory processes including but not limited to the holding, reporting, reordering of wet stock, including the dispensing of fuel across its fleet. The Fuel Management System must be a combination of both hard and software products capable of producing real time information through a WEB based programme which has the potential of being accessed from a PC anywhere in the country. The WEB base programme must be capable of producing CSV/Excel format reports.
Show more
The ERP used by IE and its sister companies is SAP, therefore the proposed system must have the capability of being integrated into SAP to facilitate real time reporting & charging.
Because IE will be issuing an output specification at tender stage to those candidates short listed and invited to tender, IE reserve the right to modify the output specification in line with ongoing operational requirements.
This Call to Competition is the first part of the negotiated procedure which will be used to procure the proposed Fuel Management System.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=373192.
Variants will be accepted ✅
Reference number: ME 3784/TC
Place of performance
Main site or place of performance: Republic of Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: All conditions will be addressed in the Pre Qualification Questionnaire.
Economic and financial standing: All conditions will be addressed in the Pre Qualification Questionnaire.
Technical and professional ability: All conditions will be addressed in the Pre Qualification Questionnaire.
Contract execution
Deposits and guarantees required:
As specified in the Pere Qualification Questionnaire (PQQ). The PQQ will be issued to those expressing an Interest following the closing date of this Call to Competition.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful Tenderer awarded the Contract.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: As defined in the Pre Qualification Questionnaire and ITT Documents.
Other particular conditions:
Only economic operators who can fullfil the actual requirements should express an interest in this project. Iranrod Eireann will not be awarding a contract to any third parties.
Names and professional qualifications of the staff ✅

Procedure
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Engineering Procurement
Tommy Conlon
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01548 🌏
Name: Iarnrod Eireann-Irish Rail
URL for further information: http://www.irishrail.ie 🌏
URL for documents: http://www.irishrail.ie 🌏
URL for participation: http://www.irishrail.ie 🌏

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar Four Courts Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 1886000 📞
Source: OJS 2012/S 022-036005 (2012-01-31)
Additional information (2012-06-12)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2012-06-12 📅
Publication date: 2012-06-14 📅
Identifiers
Notice number: 2012/S 112-184869
Refers to notice: 2012/S 22-036005
OJ-S issue: 112
Source: OJS 2012/S 112-184869 (2012-06-12)
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