Cork County Council and Cork City Council Library Book Contract

Cork County Council

Cork City Libraries — a service of Cork City Council.
Cork City Libraries provide a range of library and information services to the people of Cork, and through our websites, to anyone interested in the history and culture of Cork. The Cork City Libraries network comprises the City Library, six local libraries, a mobile library service, a service to housebound persons, and an online presence. We provide books, CDs, DVDs, videos, and audio books, for use within the library or for home use, and a full range of learning, reference and information services and resources, in particular at the City Library. We also provide computers with fast Internet access throughout our network of libraries, and eBooks and audiobooks downloadable to users’ own devices.
Visitors are welcome to use our facilities free of charge for on-site reading/enquiries. Registered membership entitles members to borrow items (books, CDs, DVDs, etc.) for home use. Internet access is available to members and non-members, at 1 euro per half-hour session. Enquiries can be in person, by telephone, letter, or e-mail and are welcome from everybody; whether members or not. More than half of our users are entitled to free membership.
The Central and Bishopstown libraries are open six days per week, Monday to Saturday, and our other local libraries are open Tuesday to Saturday (except for Saturdays of bank-holiday weekends).
We provide online access to our catalogue in our libraries or through our websites www.corkcitylibraries.ie. and www.corkpastandpresent.ie.
All interested persons may browse our catalogue, which includes an in-house index of articles from newspapers and periodicals since the mid-1990s. Library members with PIN numbers can renew items by accessing the online catalogue, and can also place requests for items from the catalogue.
We provide a well-developed and well-regarded Local Studies service, including online at www.corkpastandpresent.ie.
Cork County Library & Arts Service.
Cork County Library & Arts Service, a division of Cork County Council, consists of a network of 28 Branch Libraries and five mobile libraries serving Cork county. The Branch Libraries of varying sizes, are located in every town in the county with a headquarters located at Carrigrohane Road, in Cork city. Cork County has a population of 399 216 (Census 2011). During 2011 there were 1 917 619 book and non-book issues with a library membership of 60 906.
The library service provides the community with a comprehensive range of material for information, study and recreation. It offers the public a wide range of services including book lending for Adults and Children, books on CD, DVDs, local and community information, internet facilities, author visits, and craft workshops. The Reference and Local Studies department based in Library Headquarters, consists of a wide range of Cork and Irish related materials. It also includes an extensive Drama and Choral Music collections.
The majority of stock is ordered centrally in Library Headquarters, with a smaller proportion ordered by Branch Libraries around the county. All items arrive at Library Headquarters to be processed and they are then distributed throughout the county.
Fiction and non-fiction is selected to meet current and anticipated interests of the library’s adult readers, across a variety of genres by Irish and international authors and covering a diverse and wide range of topics. Purchases are determined in large by reader requests (for current and past titles), best seller listings, trade catalogues, media reviews, Literary Award listings and book club selections. Juvenile stock selection is influenced by information from trade press, advance publication updates from suppliers and websites; borrower requests also form a large part of what is ordered. We order a wide range of children’s books - from board books through to young adult and non-fiction titles and for all age groups in between. Of particular interest are Irish and Ireland related titles.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=509552. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=509552. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-11-23. The procurement was published on 2012-09-28.

Who? What? Where?
Procurement history
Date Document
2012-09-28 Contract notice
2012-10-11 Additional information
Contract notice (2012-09-28)
Object
Scope of the procurement
Title: library books
Quantity or scope: 700 000
Total value of the procurement: 53 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Library books 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Cork County Council
Postal address: County Hall, Carrigrohane Road, Co. Cork
Postal town: Cork
Contact
Internet address: http://www.corkcoco.ie 🌏
Phone: +353 214276891 📞
Fax: +353 214276321 📠

Reference
Dates
Date dispatched: 2012-09-28 📅
Submission deadline: 2012-11-23 📅
Publication date: 2012-10-03 📅
Identifiers
Notice number: 2012/S 190-312197
OJ-S issue: 190
Additional information
See attached documents. (ET Ref:509552).

Object
Scope of the procurement
Short description:
Cork City Libraries — a service of Cork City Council.
Cork City Libraries provide a range of library and information services to the people of Cork, and through our websites, to anyone interested in the history and culture of Cork. The Cork City Libraries network comprises the City Library, six local libraries, a mobile library service, a service to housebound persons, and an online presence. We provide books, CDs, DVDs, videos, and audio books, for use within the library or for home use, and a full range of learning, reference and information services and resources, in particular at the City Library. We also provide computers with fast Internet access throughout our network of libraries, and eBooks and audiobooks downloadable to users’ own devices.
Show more
Visitors are welcome to use our facilities free of charge for on-site reading/enquiries. Registered membership entitles members to borrow items (books, CDs, DVDs, etc.) for home use. Internet access is available to members and non-members, at 1 euro per half-hour session. Enquiries can be in person, by telephone, letter, or e-mail and are welcome from everybody; whether members or not. More than half of our users are entitled to free membership.
Show more
The Central and Bishopstown libraries are open six days per week, Monday to Saturday, and our other local libraries are open Tuesday to Saturday (except for Saturdays of bank-holiday weekends).
We provide online access to our catalogue in our libraries or through our websites www.corkcitylibraries.ie. and www.corkpastandpresent.ie.
All interested persons may browse our catalogue, which includes an in-house index of articles from newspapers and periodicals since the mid-1990s. Library members with PIN numbers can renew items by accessing the online catalogue, and can also place requests for items from the catalogue.
Show more
We provide a well-developed and well-regarded Local Studies service, including online at www.corkpastandpresent.ie.
Cork County Library & Arts Service.
Cork County Library & Arts Service, a division of Cork County Council, consists of a network of 28 Branch Libraries and five mobile libraries serving Cork county. The Branch Libraries of varying sizes, are located in every town in the county with a headquarters located at Carrigrohane Road, in Cork city. Cork County has a population of 399 216 (Census 2011). During 2011 there were 1 917 619 book and non-book issues with a library membership of 60 906.
Show more
The library service provides the community with a comprehensive range of material for information, study and recreation. It offers the public a wide range of services including book lending for Adults and Children, books on CD, DVDs, local and community information, internet facilities, author visits, and craft workshops. The Reference and Local Studies department based in Library Headquarters, consists of a wide range of Cork and Irish related materials. It also includes an extensive Drama and Choral Music collections.
Show more
The majority of stock is ordered centrally in Library Headquarters, with a smaller proportion ordered by Branch Libraries around the county. All items arrive at Library Headquarters to be processed and they are then distributed throughout the county.
Show more
Fiction and non-fiction is selected to meet current and anticipated interests of the library’s adult readers, across a variety of genres by Irish and international authors and covering a diverse and wide range of topics. Purchases are determined in large by reader requests (for current and past titles), best seller listings, trade catalogues, media reviews, Literary Award listings and book club selections. Juvenile stock selection is influenced by information from trade press, advance publication updates from suppliers and websites; borrower requests also form a large part of what is ordered. We order a wide range of children’s books - from board books through to young adult and non-fiction titles and for all age groups in between. Of particular interest are Irish and Ireland related titles.
Show more
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=509552.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=509552.
Show more
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Lot number: 4
Title of the lot: adult non fiction city council
Short description:
General, covering all subject areas, both paperback and…
… hardback.Current in-print publications.Local/Cork published and Cork related material.Research and general reference material, dictionaries, encyclopaedias etc.Irish published and Irish related material.Irish language material — book and non-book.Drama.Books in foreign languages.Non-book material — language CDs/DVDs and courses.Literacy material.Back lists for stock revision.
… hardback.
Current in-print publications.
Local/Cork published and Cork related material.
Research and general reference material, dictionaries, encyclopaedias etc.
Irish published and Irish related material.
Irish language material — book and non-book.
Drama.
Books in foreign languages.
Non-book material — language CDs/DVDs and courses.
Literacy material.
Back lists for stock revision.
Quantity or scope: 53 000
Duration: 12 months
Additional information about the lots: May be extended for a further 12 months.
Lot number: 5
Title of the lot: adult fiction cork city
Short description:
General, current in-print publications and…
… bestsellers.Trade/euro-zone editions of newly published fiction and also hardback and paperback editions.Irish published fiction.Westerns.Mills & Boon romances foreign language literature, both in original language and translation.Literacy material — graded readers.Backlists for stock revision.Standing orders.
… bestsellers.
Trade/euro-zone editions of newly published fiction and also hardback and paperback editions.
Irish published fiction.
Westerns.
Mills & Boon romances foreign language literature, both in original language and translation.
Literacy material — graded readers.
Backlists for stock revision.
Standing orders.
Quantity or scope: 38 000
Lot number: 6
Title of the lot: childrens cork city
Short description:
Non-fiction – general and reference including dictionaries, encyclopaedias…
… etc.Fiction — junior, senior, and teenage.Picture books and board books.Oversize picture books.Material in support of the Irish primary and secondary school curriculum.Reading scheme material.Irish published material.Paperback and hardback editions required.Books and non-book material in the Irish language.Foreign language books and multicultural material.Occasional non-book materials.Backlists for stock revision.Standing orders.
… etc.
Fiction — junior, senior, and teenage.
Picture books and board books.
Oversize picture books.
Material in support of the Irish primary and secondary school curriculum.
Reading scheme material.
Irish published material.
Paperback and hardback editions required.
Books and non-book material in the Irish language.
Foreign language books and multicultural material.
Occasional non-book materials.
Quantity or scope: 70 000
Lot number: 1
Title of the lot: adult non fiction cork county
Quantity or scope: 136 000 per annum
Lot number: 2
Title of the lot: Adult fiction cork county
Short description:
General, current in-print publications and bestsellers.Trade/euro-zone editions of newly published fiction and also hardback and paperback editions.Irish published fiction.Westerns.Mills & Boon romances.Foreign language literature, both in original language and translation.Literacy material — graded readers.Backlists for stock revision.Standing orders.
Show more
Mills & Boon romances.
Foreign language literature, both in original language and translation.
Quantity or scope: 136 000
Lot number: 3
Title of the lot: childrens cork county
Quantity or scope: 92 000
Place of performance
Main site or place of performance: Cork.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See attached documents.
Economic and financial standing: See attached documents.
Minimum level(s) of standards: See attached documents.
Technical and professional ability: See attached documents.
Contract execution
Deposits and guarantees required: No.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: See attached documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: See attached documents.
Other particular conditions: See attached documents.

Procedure
Tender validity period: 6 months
Tender opening date: 2012-11-23 📅
Place of opening: County Hall Cork.
Place: County Hall Cork.
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Cork City Council
Contact
Contact point: Procurement Section
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01473 🌏
Name: Cork County Council
Contact point: All information is attached to this notice
URL for further information: http://www.corkcoco.ie 🌏
Contact point: All documents are attached to this notice
URL for documents: http://www.corkcoco.ie 🌏
Contact point: All documents must be returned through the Postbox function on the etenders websie
URL for participation: http://www.corkcoco.ie 🌏

Reference
Additional information
See attached documents.
(ET Ref:509552).

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2012/S 190-312197 (2012-09-28)
Additional information (2012-10-11)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2012-10-11 📅
Publication date: 2012-10-16 📅
Identifiers
Notice number: 2012/S 199-326465
Refers to notice: 2012/S 190-312197
OJ-S issue: 199
Source: OJS 2012/S 199-326465 (2012-10-11)
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