Contract for the Supply of Managed Print Services to the Coillte Group

Coillte

The Coillte Group is a commercial state owned company operating in forestry, land based businesses and value added timber processing operations. The group has annual turnover in the region of EUR250m and is structured into three operating divisions namely Coillte Forest, Coillte Enterprise and Coillte Panel Products. The divisions operate in a diverse range of predominantly business to business markets in Ireland, the UK and Europe.
Coillte seeks expressions of interest for the supply of a mix of MFD’s (Multi function devices – scan, print,copy fax) across Coillte Offices throughout Ireland (27) and Europe (3). There are currently 100 devices in Coillte’s print fleet spread across our existing offices. With regard to volume in 2011 we had 2.6 million black clicks and 2 million colour.
The contractor will be required in advance of contract implementation, to carry out a print audit at each site and provide and install the appropriate size and quantity of machines necessary to satisfy staff needs at each site.
The contractor will be required to liaise with our IT staff to ensure machines are installed correctly on the Coillte network.
All maintenance and servicing (including provision of all consumables excluding paper) will be the responsibility of the contractor and service level agreements will be agreed as part of the contract.
Only candidates that have the proven capability to provide the required services should express an interest in this competition.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=476733.

Deadline

The time limit for receipt of tenders was 2012-11-07. The procurement was published on 2012-10-08.

Who? What? Where?
Procurement history
Date Document
2012-10-08 Contract notice
Contract notice (2012-10-08)
Object
Scope of the procurement
Title: teleprinters
Quantity or scope: Please see description.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Teleprinters 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Coillte
Postal address: Unit 3.1, Woodford Business Park, Santry
Postal town: Dublin 17
Contact
Internet address: http://www.coillte.ie 🌏
E-mail: sarah.toye@coillte.ie 📧
Phone: +353 12011111 📞
Fax: +353 12011199 📠

Reference
Dates
Date dispatched: 2012-10-08 📅
Submission deadline: 2012-11-07 📅
Publication date: 2012-10-11 📅
Identifiers
Notice number: 2012/S 196-322302
OJ-S issue: 196
Additional information
Coillte will not be responsible for any costs, charges or expenses in relation to this process. Please complete the Pre Qualification Questionnaire attached to this notice and return by the deadline date stated. (ET Ref:476733).

Object
Scope of the procurement
Short description:
The Coillte Group is a commercial state owned company operating in forestry, land based businesses and value added timber processing operations. The group has annual turnover in the region of EUR250m and is structured into three operating divisions namely Coillte Forest, Coillte Enterprise and Coillte Panel Products. The divisions operate in a diverse range of predominantly business to business markets in Ireland, the UK and Europe.
Show more
Coillte seeks expressions of interest for the supply of a mix of MFD’s (Multi function devices – scan, print,copy fax) across Coillte Offices throughout Ireland (27) and Europe (3). There are currently 100 devices in Coillte’s print fleet spread across our existing offices. With regard to volume in 2011 we had 2.6 million black clicks and 2 million colour.
Show more
The contractor will be required in advance of contract implementation, to carry out a print audit at each site and provide and install the appropriate size and quantity of machines necessary to satisfy staff needs at each site.
The contractor will be required to liaise with our IT staff to ensure machines are installed correctly on the Coillte network.
All maintenance and servicing (including provision of all consumables excluding paper) will be the responsibility of the contractor and service level agreements will be agreed as part of the contract.
Only candidates that have the proven capability to provide the required services should express an interest in this competition.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=476733.
Variants will be accepted ✅
Place of performance
Main site or place of performance: Various locations throughout Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please complete the Pre Qualification Questionnaire attached.
Minimum level(s) of standards: Please complete the Pre Qualification Questionnaire attached.
Technical and professional ability: Please complete the Pre Qualification Questionnaire attached.
Contract execution
Deposits and guarantees required: N/a.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: N/A.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be willing to contract as a single entity having joint and several liability.

Procedure
Envisaged number of candidates: 5
Objective criteria for selection: At least 5 but depending on the quality of the applications received.
Date of dispatch of invitations: 2012-11-09 📅
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Contact
Contact point: Procurement
Sarah Toye
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01468 🌏

Reference
Additional information
Coillte will not be responsible for any costs, charges or expenses in relation to this process.
Please complete the Pre Qualification Questionnaire attached to this notice and return by the deadline date stated.
(ET Ref:476733).
Source: OJS 2012/S 196-322302 (2012-10-08)
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