Travel trade & destination marketing services/public relations services for the GCC

Tourism Ireland

The regional office for the Middle East & Asian markets, known as the Asia Hub, of Tourism Ireland wishes to enter into a contract(s) with a supplier(s) for Travel Trade & destination marketing services / public relations services for the GCC.
These services are split into two [2] lots:
Lot 1 - Public relations services; and;
Lot 2 - Travel trade & destination marketing services.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=330732.

Deadline

The time limit for receipt of tenders was 2011-12-15. The procurement was published on 2011-10-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Four Communications Group FZ-LLC

Who?

• Tourism Ireland

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2011-10-28	Contract notice
2012-09-12	Contract award notice

Contract notice (2011-10-28)
Object
Scope of the procurement
Title: administrative services related to tourism affairs
Quantity or scope:

The contract period will be for three [3] years subject to annual budget, satisfactory annual performance review and other factors with the option by Tourism Ireland to extend annually for up to a maximum further two [2] years again subject to budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six [6] month probationary period. It is anticipated that work under the contract(s) will commence on 1.7.2012.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Administrative services related to tourism affairs 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland
Postal address: 5th Floor - Bishop's Square, Redmond's Hill
Postal code: D2
Postal town: Dublin
Contact
Internet address: http://www.tourismireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763400 📞
Fax: +353 14763666 📠

Reference
Dates
Date dispatched: 2011-10-28 📅
Submission deadline: 2011-12-15 📅
Publication date: 2011-11-02 📅
Identifiers
Notice number: 2011/S 210-342979
OJ-S issue: 210
Additional information

All documentation in relation to this call for Requests to participate is available for downloading from the eTenders website - www.etenders.gov.ie. The supplier(s) must have an operational base in the UAE. It is anticipated that the duration of the contract will be for three years with an option at the discretion of Tourism Ireland to extend for two further periods of up to one year each. Tourism Ireland reserves the right to appoint one supplier to service both lots. Tourism Ireland requires all Tenders to adopt the standard, prescribed format set out in the Response document. Tenders must be delivered in hard copy by the tender closing date. Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post. Late applications will not be accepted. Applications by fax or by email will not be accepted. Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded. Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland. Award of this contract will be subject to approval by the Board of Tourism Ireland. Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners. The contract will be subject to Irish law. Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s). (ET Ref:330732).

Additional information

All documentation in relation to this call for Requests to participate is available for downloading from the eTenders website - www.etenders.gov.ie.

The supplier(s) must have an operational base in the UAE.

It is anticipated that the duration of the contract will be for three years with an option at the discretion of Tourism Ireland to extend for two further periods of up to one year each.

Tourism Ireland reserves the right to appoint one supplier to service both lots.

Tourism Ireland requires all Tenders to adopt the standard, prescribed format set out in the Response document.

Tenders must be delivered in hard copy by the tender closing date.

Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.

Late applications will not be accepted. Applications by fax or by email will not be accepted.

Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.

Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.

Award of this contract will be subject to approval by the Board of Tourism Ireland.

Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.

The contract will be subject to Irish law.

Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).

(ET Ref:330732).

Object
Scope of the procurement
Short description:

These services are split into two [2] lots:

Lot 1 - Public relations services; and;

Lot 2 - Travel trade & destination marketing services.

Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=330732.

Lot number: 2
Title of the lot: Lot 2 - Travel trade & destination marketing services
Short description:

Tourism Ireland wishes to appoint travel trade and destination marketing services supplier for the GCC. The agency, based in the UAE, will report to the Asia Hub and be responsible for developing, co-ordinating and executing a comprehensive trade and marketing programme for the island of Ireland in the GCC market. The annual marketing plans are determined and agreed in conjunction with and approved by Tourism Ireland.

Quantity or scope: A thorough knowledge of the tourism industry in the island of Ireland along with in-market (GCC) trade and marketing expertise is required to successfully undertake these services. 2.3. It is anticipated that work under the Contract will commence on 1.7.2012.
Lot number: 1
Title of the lot: Lot 1 - public relations services
Short description:

Tourism Ireland wishes to appoint a public relations services agency for the GCC. The agency, based in the UAE, will report to the Asia Hub and be responsible for developing, co-ordinating and executing a comprehensive publicity programme for the island of Ireland in the GCC market. The annual marketing plans are determined and agreed in conjunction with and approved by Tourism Ireland. A thorough knowledge of the tourism industry in the island of Ireland along with in-market (GCC) publicity and media expertise is required to successfully undertake these services.

Quantity or scope: A thorough knowledge of the tourism industry in the island of Ireland along with in-market (GCC) publicity and media expertise is required to successfully undertake these services. 2.3. It is anticipated that work under the Contract will commence on 1.7.2012.
Duration: 60 months
Reference number: ADM/GCC/2012
Place of performance
Main site or place of performance: Gulf Cooperation Council [GCC] / United Arab Emirates.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Tenderers are referred to the Instructions Document.
Economic and financial standing:

(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;

(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Tenderers are referred to the instructions document.

Technical and professional ability:

(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

Tenderers are referred to the Instructions Document.

Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must contract as a single entity, having joint and several liability.

Other particular conditions:

The Supplier(s) must have an operational base in the United Arab Emirates. The Supplier(s) must be financially sound. The Supplier(s) must have the relevant contacts in GCC and an understanding and knowledge of the island of Ireland.

Names and professional qualifications of the staff ✅

Procedure
Envisaged number of candidates: 5
Date of dispatch of invitations: 2012-01-26 📅
Tender validity period: 6 months
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement Officer
Hannah Hughes
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01860 🌏
Name: Tourism Ireland
Postal address: Jafza View 18 & 19 - 1st Floor, PO Box 262746, Jebel Ali Free Zone
Postal town: Dubai
Country: United Arab Emirates 🇦🇪
Contact point: Asia & Developing Markets
Aisling McDermott
Phone: +971 48137818 📞
E-mail: amcdermott@tourismireland.com 📧
Fax: +971 48137814 📠
URL for participation: http://www.tourismireland.com 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: ADM/GCC/2012
Additional information

All documentation in relation to this call for Requests to participate is available for downloading from the eTenders website - www.etenders.gov.ie.

The supplier(s) must have an operational base in the UAE.

It is anticipated that the duration of the contract will be for three years with an option at the discretion of Tourism Ireland to extend for two further periods of up to one year each.

Tourism Ireland reserves the right to appoint one supplier to service both lots.

Tourism Ireland requires all Tenders to adopt the standard, prescribed format set out in the Response document.

Tenders must be delivered in hard copy by the tender closing date.

Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.

Late applications will not be accepted. Applications by fax or by email will not be accepted.

Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.

Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.

Award of this contract will be subject to approval by the Board of Tourism Ireland.

Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.

The contract will be subject to Irish law.

Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).

(ET Ref:330732).

Source: OJS 2011/S 210-342979 (2011-10-28)

Contract award notice (2012-09-12)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 5th Floor - Bishop's Square, Redmond's Hill, D2

Reference
Dates
Date dispatched: 2012-09-12 📅
Publication date: 2012-09-14 📅
Identifiers
Notice number: 2012/S 177-291202
Refers to notice: 2011/S 210-342979
OJ-S issue: 177
Additional information

This tender process is now complete and is closed to applications. A contract has been awarded for Lot 1 - public relations services. (ET Ref:501292).

Procedure
Award criteria
Criterion: 1. Breakdown and justification of fees and operating costs (50)
2. Quality of proposed publicity plan (30)
3. Understanding of Tourism Ireland’s requirements for the GCC market and the Asia Hub (20)

Award of contract
Date of contract conclusion: 2012-05-26 📅
Name: Four Communications Group FZ-LLC
Postal address: PO Box 77782, Office 101, Building 1, Two Four54
Postal town: Abu Dhabi
Country: United Arab Emirates 🇦🇪
Internet address: www.fourcommunications.com 🌏
Information about tenders
Number of tenders received: 5
Source: OJS 2012/S 177-291202 (2012-09-12)

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