The provision of print management and printing services for the energy business of Bord Gáis Éireann

Bord Gais Eireann

BGE invites Tenderer’s to participate in a tendering process for the design, print, source, supply, and distribution as required of BGE’s print management & printing services requirements including ongoing advice/consultancy. The services to be provided are:
— Consultation as required,
— Design and development,
— Printing and finishing,
— Fulfilment, logistics and distribution.
Examples of material required under the framework may include the following:
— Newsletters & brochures,
— Business plans & corporate reports,
— Diaries,
— Marketing material etc...
Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=322432.

Deadline

The time limit for receipt of tenders was 2011-12-30. The procurement was published on 2011-11-28.

Who?

• Bord Gais Eireann

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2011-11-28	Contract notice
2011-12-19	Additional information

Contract notice (2011-11-28)
Object
Scope of the procurement
Title: printing and related services
Quantity or scope:

The purpose of this ITT is to contract with a potential tenderer for the most economically and advantageous print management and printing services solution. The tenderer shall meet all requirements set forth in this PQQ and must fully demonstrate their experience and operational capabilities to deliver a print management and printing service solution. Please ensure your submission clearly demonstrates your capability to provide the following service(s).— The printing or procuring of BGE print material of various paper weights, size and volumes, including but not limited to letter headed paper, compliment slips and business cards, leaflets, brochures, annual reports, company magazines, newsletters and direct marketing programmes,— The sourcing of appropriate paper stock as required and promoting the use of paper from sustainable forests or Forest Stewardship Council Certified paper at all times,— The provision to supply artwork and typesetting services,— The provision to supply design services for creation and amendment of leaflets, brochures, business cards letter headed paper, compliment slips, annual reports, company magazines and newsletters,— To provide processes and systems that maintain corporate identity and brand integrity, while using the latest methodologies and controls to guarantee adherence to the Bord Gais Energy brand guidelines,— The Provision to provide fulfilment, logistics and distribution services, to include order management, inventory management, product traceability and documentation by using track and trace system that allows BGE to monitor the progress from raw materials to the finished products.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printing and related services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Not specified
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Bord Gáis Éireann
Postal address: Third Floor, City Quarter, Lapps Quay
Postal town: Cork
Contact
Internet address: http://www.bordgaisenergy.ie 🌏
E-mail: dchodyn@bordgais.ie 📧
Phone: +353 214907284 📞

Reference
Dates
Date dispatched: 2011-11-28 📅
Submission deadline: 2011-12-30 📅
Publication date: 2011-12-01 📅
Identifiers
Notice number: 2011/S 231-375180
OJ-S issue: 231
Additional information

A pre-qualification questionnaire will be issued to all candidates who respond to this notice. Expressions of interest should be addressed in writing and sent via email for the attention of The Energy Procurement Manager to dchodyn@bordgais.ie. The questionnaire will cover the financial, economic and technical capacity of the candidates. The questionnaire must be completed and returned to the address in I.1. above not later than 17.00 hrs Friday 30.12.2011. The responses will be used to assist in drawing up a tender list. This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure. This requirement is being tendered by Bord Gáis Éireann for its Energy business (“Bord Gáis Energy”). It is envisaged that a contract will be awarded by Bord Gáis Éireann with respect to such requirement for Bord Gáis Energy only. Candidates should note that Bord Gáis Éireann reserves the right at any time, and from time to time, at its absolute discretion, to transfer all or any part of the contract to a third party (which may be an associated company of Bord Gáis Éireann or otherwise). Without prejudice to the generality of the foregoing, Bord Gáis Éireann may exercise this right because it is required, or it considers it appropriate, to do so having regard to any arrangements implementing the unbundling requirements of the Third Gas Directive (Directive 2009/73/EC) in Ireland (expected to be implemented from approx. 3 March 2012). The successful tenderer may be required to put in place arrangements to comply with Bord Gáis Éireann’s regulatory separation obligations with respect to its Networks and Energy businesses. Where this competition is ongoing at the time of any transfer of the Energy business of Bord Gáis Éireann to a third party, such third party may take over the conduct of this competition. In such case, the contract will be awarded by and entered into with that third party. (ET Ref:322432).

Additional information

A pre-qualification questionnaire will be issued to all candidates who respond to this notice. Expressions of interest should be addressed in writing and sent via email for the attention of The Energy Procurement Manager to dchodyn@bordgais.ie. The questionnaire will cover the financial, economic and technical capacity of the candidates. The questionnaire must be completed and returned to the address in I.1. above not later than 17.00 hrs Friday 30.12.2011. The responses will be used to assist in drawing up a tender list. This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure.

This requirement is being tendered by Bord Gáis Éireann for its Energy business (“Bord Gáis Energy”). It is envisaged that a contract will be awarded by Bord Gáis Éireann with respect to such requirement for Bord Gáis Energy only. Candidates should note that Bord Gáis Éireann reserves the right at any time, and from time to time, at its absolute discretion, to transfer all or any part of the contract to a third party (which may be an associated company of Bord Gáis Éireann or otherwise). Without prejudice to the generality of the foregoing, Bord Gáis Éireann may exercise this right because it is required, or it considers it appropriate, to do so having regard to any arrangements implementing the unbundling requirements of the Third Gas Directive (Directive 2009/73/EC) in Ireland (expected to be implemented from approx. 3 March 2012). The successful tenderer may be required to put in place arrangements to comply with Bord Gáis Éireann’s regulatory separation obligations with respect to its Networks and Energy businesses.

Where this competition is ongoing at the time of any transfer of the Energy business of Bord Gáis Éireann to a third party, such third party may take over the conduct of this competition. In such case, the contract will be awarded by and entered into with that third party.

(ET Ref:322432).

Object
Scope of the procurement
Service category: 15
Short description:

— Consultation as required,

— Design and development,

— Printing and finishing,

— Fulfilment, logistics and distribution.

Examples of material required under the framework may include the following:

— Newsletters & brochures,

— Business plans & corporate reports,

— Diaries,

— Marketing material etc...

Note: to register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=322432.

Variants will be accepted ✅
Quantity or scope:

— The printing or procuring of BGE print material of various paper weights, size and volumes, including but not limited to letter headed paper, compliment slips and business cards, leaflets, brochures, annual reports, company magazines, newsletters and direct marketing programmes,

— The sourcing of appropriate paper stock as required and promoting the use of paper from sustainable forests or Forest Stewardship Council Certified paper at all times,

— The provision to supply artwork and typesetting services,

— The provision to supply design services for creation and amendment of leaflets, brochures, business cards letter headed paper, compliment slips, annual reports, company magazines and newsletters,

— To provide processes and systems that maintain corporate identity and brand integrity, while using the latest methodologies and controls to guarantee adherence to the Bord Gais Energy brand guidelines,

— The Provision to provide fulfilment, logistics and distribution services, to include order management, inventory management, product traceability and documentation by using track and trace system that allows BGE to monitor the progress from raw materials to the finished products.

Description of options:

Contract duration: (3) years with an option to extend the contract once up to a maximum of two (2) years, subject to an annual review after the three (3) year period and at the sole discretion of BGE.

Provisional timetable for use of options: 36 months
Number of possible renewals: 1
Reference number: RT11_015
Place of performance
Main site or place of performance: All Munster & All Leinster.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

If any of the conditions set out in Regulation 53(1) of The European Communities (Award of Public Authorities Contracts) Regulations apply to the applicant, the applicant will be excluded from the competition.

Economic and financial standing:

A full description of candidates' required economic and financial capacity will be set out in the pre qualification questionnaire.

Technical and professional ability:

A full description of candidates' required technical capacity will be set out in the pre qualification questionnaire.

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per pre qualification questionnaire.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if Bord Gáis Éireann considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. Bord Gáis Éireann also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as Bord Gáis considers appropriate.

Procedure
Duration of the framework agreement in years: 3
Languages
Language: English 🗣️
Other languages: Gaelige.

Contracting authority
Contact
Contact point: Energy Procurement
The Energy Procurement Manager
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01428 🌏
Name: Bord Gáis Éireann
URL for further information: http://www.bordgaisenergy.ie 🌏
URL for documents: http://www.bordgaisenergy.ie 🌏
URL for participation: http://www.bordgaisenergy.ie 🌏

Reference
Dates
Publication date: 2010-05-06 📅
Identifiers
Type of previous publication: Notice_buyer_profile
Notice number in the OJ S: 2010/S 90-135400

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Fax: +353 18886125 📠
Information about review deadlines:

Interested parties are referred to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2).

Source: OJS 2011/S 231-375180 (2011-11-28)

Additional information (2011-12-19)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2011-12-19 📅
Submission deadline: 2012-01-05 📅
Publication date: 2011-12-21 📅
Identifiers
Notice number: 2011/S 245-396656
Refers to notice: 2011/S 231-375180
OJ-S issue: 245
Source: OJS 2011/S 245-396656 (2011-12-19)

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