Tender for Provision of Managed Document Production Services

Dublin City Council

This tender is for the provision of a document production service using multi-functional, floor-standing devices and for an on-site, manned print room in Dublin City Council.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=202452.

Deadline

The time limit for receipt of tenders was 2011-04-21. The procurement was published on 2011-03-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2011-03-11 Contract notice
2011-07-11 Contract award notice
Contract notice (2011-03-11)
Object
Scope of the procurement
Title: printing and related services
Quantity or scope:
The contract will be for a period of 4 years with a possible extension of up to 2 years at Dublin City Council's discretion. This extension will be based on an annual review of operations.4 000 0006 000 000
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printing and related services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Postal address: Information Systems Department, Block 1, Floor 9, Civic Offices
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
Phone: +353 12222240 📞

Reference
Dates
Date dispatched: 2011-03-11 📅
Submission deadline: 2011-04-21 📅
Publication date: 2011-03-15 📅
Identifiers
Notice number: 2011/S 51-083822
OJ-S issue: 51
Additional information
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate or C2 Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. Suppliers must register their interest on the etenders web site in order to be included on the mailing list for clarifications. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. The contract is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. Emailed/faxed/late tenders will not be accepted. (ET Ref:202452).
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Object
Scope of the procurement
Short description:
This tender is for the provision of a document production service using multi-functional, floor-standing devices and for an on-site, manned print room in Dublin City Council.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=202452.
Quantity or scope:
The contract will be for a period of 4 years with a possible extension of up to 2 years at Dublin City Council's discretion. This extension will be based on an annual review of operations.
Estimated value excluding VAT: 4 000 000 💰
6 000 000 💰
Description of options:
The contract will be for a period of 4 years with a possible extension of up to 2 years at Dublin City Council's discretion. This extension will be based on an annual review of operations.
Provisional timetable for use of options: 48 months
Number of possible renewals: 1
Duration: 48 months
Place of performance
Main site or place of performance: Civic Offices, Dublin and Municipal offices, Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Tenderers must complete the attachment at Appendix 4 regarding Article 45 of Directive 2004/18/EC.
Please refer to attached tender documentation.
Economic and financial standing: Please refer to attached tender documentation.
Minimum level(s) of standards: Please refer to attached tender documentation.
Technical and professional ability: Please refer to attached tender documentation.

Procedure
Tender validity period: 3 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Awarding authority name: Dublin City Council
Contact
Contact point: Information Systems
Brian Curtis
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA02065 🌏

Reference
Additional information
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
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It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors produce a valid Tax Clearance Certificate or C2 Certificate from the Revenue Commissioners. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
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Suppliers must register their interest on the etenders web site in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
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The contract is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
Emailed/faxed/late tenders will not be accepted.
(ET Ref:202452).

Complementary information
Review body
Name: Brian Curtis
Postal address: Information Systems Department, Block 1, Floor 9, Civic Offices
Postal town: Dublin 8
Country: Ireland 🇮🇪
E-mail: brian.curtis@dublincity.ie 📧
Phone: +353 2222240 📞
Source: OJS 2011/S 051-083822 (2011-03-11)
Contract award notice (2011-07-11)
Object
Scope of the procurement
Total value of the procurement: 522 640 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Information Systems Department, Block 1, Floor 9, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin

Reference
Dates
Date dispatched: 2011-07-11 📅
Publication date: 2011-07-13 📅
Identifiers
Notice number: 2011/S 132-219054
Refers to notice: 2011/S 51-083822
OJ-S issue: 132
Additional information
Please note the value indicated at section II.2.1) and V.4) of this notice is the value over 4 years. (ET ref: 269712).

Procedure
Award criteria
Criterion: 1. Quality and level of resources offered (2000)
2. Ultimate Cost (4500)
3. Added value services (1000)
4. Suitability of solutions to DCC environment (2000)
5. Certified quality processes (500)

Award of contract
Date of contract conclusion: 2011-05-24 📅
Postal address: 27 Second Ave, Cookstown Ind Estate
Postal town: Dublin 24
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 5

Contracting authority
Contact
Country: Ireland 🇮🇪

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Contact your legal representative.
Source: OJS 2011/S 132-219054 (2011-07-11)
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