Supply of ICT Consumables

National Procurement Service (NPS)

The NPS is tendering for the supply of ICT Consumables which have been divided into two Baskets - Basket 1 (Toners, Cartridges, Fusers, Imaging Drums and Maintenance Kits) and Basket 2 (Data storage devices, cables and other ICT sundries). Any contract that may result from this Competition will be issued for a term of 1 year. The NPS reserves the right to extend the term for a period or periods of up to six months with a maximum of two such extensions on the same terms and conditions.
Parties eligible to participate in this agreement:
Central Government Departments, Offices and non-commercial agencies and organisations which have a formal reporting and legal relationship with these Departments, including;
Local Authorities in Ireland including Town Councils, Regional Assemblies, County Enterprise Boards and Libraries;
The Irish Health Sector including the Health Services Executive (HSE), the Health Information and Quality Authority(HIQA);
Third level institutions (Universities, Institutes of Technology);
VEC schools, primary, post primary, special and secondary schools (the total number of schools is approximately 4,060), VECs acting on behalf of schools, groups and clusters of schools and youth centres;
An Garda Siochana;
The Defence Forces;
Irish Prison Service.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=267312. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=267312. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2011-11-07. The procurement was published on 2011-09-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

 Who? What? Where?
Procurement history
Date Document
2011-09-27 Contract notice
2012-03-28 Contract award notice
Contract notice (2011-09-27)
Object
Scope of the procurement
Title: ink cartridges
Quantity or scope:
The NPS is tendering for the supply of ICT Consumables which have been divided into two Baskets - Basket 1 (Toners, Cartridges, Fusers, Imaging Drums and Maintenance Kits) and Basket 2 (Data storage devices, cables and other ICT sundries).The establishment of a single supplier framework agreement will be a new venture and accordingly, the scope of expenditure, and/or any guarantee for the minimum uptake of goods, cannot be accurately forecasted at this time. Clients (as listed in II.1.5 and VI.3) will not be under any obligation to avail of the framework agreement in place, if any, pursuant to this competition. No contract awarded pursuant to this RFT will confer exclusivity on successful tenderer(s).7 000 0008 000 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Ink cartridges 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: National Procurement Service (NPS)
Postal address: Office of Public Works, Jonathan Swift Street, County Meath
Postal town: Trim
Contact
Internet address: http://www.procurement.ie 🌏
E-mail: nps@opw.ie 📧
Phone: +353 469426000 📞
Fax: +353 469438422 📠

Reference
Dates
Date dispatched: 2011-09-27 📅
Submission deadline: 2011-11-07 📅
Publication date: 2011-09-30 📅
Identifiers
Notice number: 2011/S 188-307116
OJ-S issue: 188
Additional information
Please note that all information relating to this tender, including tender documentation, clarifications and changes will be published on the etenders website www.etenders.gov.ie only. Registration is free of charge and there is no charge for documents. The NPS will not accept responsibility for information relayed (or not relayed) via third parties. If the tender documentation is in any way altered or edited, the subsequent tender may be deemed inadmissible. The Purchasing Authority is acting on behalf of the following organisations: Central Government Departments, Offices and non-commercial agencies and organisations which have a formal reporting and legal relationship with these Departments, including; Local Authorities in Ireland including Town Councils, Regional Assemblies, County Enterprise Boards and Libraries; The Irish Health Sector including the Health Services Executive (HSE), the Health Information and Quality Authority(HIQA); Third level institutions (Universities, Institutes of Technology); VEC schools, primary, post primary, special and secondary schools (the total number of schools is approximately 4,060), VECs acting on behalf of schools, groups and clusters of schools and youth centres; An Garda Siochana; The Defence Forces; Irish Prison Service. (ET Ref:267312).
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Object
Scope of the procurement
Estimated value excluding VAT: 7 000 000 💰
8 000 000 💰
Short description:
The NPS is tendering for the supply of ICT Consumables which have been divided into two Baskets - Basket 1 (Toners, Cartridges, Fusers, Imaging Drums and Maintenance Kits) and Basket 2 (Data storage devices, cables and other ICT sundries). Any contract that may result from this Competition will be issued for a term of 1 year. The NPS reserves the right to extend the term for a period or periods of up to six months with a maximum of two such extensions on the same terms and conditions.
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Parties eligible to participate in this agreement:
Central Government Departments, Offices and non-commercial agencies and organisations which have a formal reporting and legal relationship with these Departments, including;
Local Authorities in Ireland including Town Councils, Regional Assemblies, County Enterprise Boards and Libraries;
The Irish Health Sector including the Health Services Executive (HSE), the Health Information and Quality Authority(HIQA);
Third level institutions (Universities, Institutes of Technology);
VEC schools, primary, post primary, special and secondary schools (the total number of schools is approximately 4,060), VECs acting on behalf of schools, groups and clusters of schools and youth centres;
An Garda Siochana;
The Defence Forces;
Irish Prison Service.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=267312.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=267312.
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Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Quantity or scope:
The NPS is tendering for the supply of ICT Consumables which have been divided into two Baskets - Basket 1 (Toners, Cartridges, Fusers, Imaging Drums and Maintenance Kits) and Basket 2 (Data storage devices, cables and other ICT sundries).
The establishment of a single supplier framework agreement will be a new venture and accordingly, the scope of expenditure, and/or any guarantee for the minimum uptake of goods, cannot be accurately forecasted at this time. Clients (as listed in II.1.5 and VI.3) will not be under any obligation to avail of the framework agreement in place, if any, pursuant to this competition. No contract awarded pursuant to this RFT will confer exclusivity on successful tenderer(s).
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Description of options:
The term of the contract will be for 1 year from award of the contract. The Contracting Authority reserves the right to extend the Term for a period or periods of up to six (6) months with a maximum of two such extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
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Provisional timetable for use of options: 12 months
Number of possible renewals: 2
Time frame for subsequent contracts: 12 months
Duration: 12 months
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
An appropriately vouched statement from the tenderer must be provided, confirming that none of the excluding circumstances listed in Article 45 of EU Directive 2004/18/EC as implemented by Irish law in Regulation 53 of the European Communities (Award of Public Authorities' Contracts) Regulations 2006 (Statutory Instrument 329 of 2006), apply.
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Economic and financial standing:
Undertakings must satisfy the economic and financial qualification criteria set.
Out in the accompanying tender documents.
Minimum level(s) of standards:
Undertakings must satisfy the economic and financial qualification criteria set.
Out in the accompanying tender documents.
Technical and professional ability:
Undertakings must satisfy the technical and professional qualification criteria set out in the accompanying tender documents.
Minimum level(s) of standards:
Undertakings must satisfy the technical and professional qualification criteria set out in the accompanying tender documents.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Clients will call-off their requirements, under the contract, direct from the succesful tenderer(s) and payment for goods received will be made by the client to whom invoices will be sent. One invoice per month to be issued for each client on completed orders. The minimum value order for delivery to any location shall be 50,00 EUR comprising any combination of items.
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Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The NPS will award this contract to a single entity. Any group of undertakings (in what ever form) which propose to provide services sought under this competition, will be required to nominate a lead undertaking with whom the NPS will enter into a contract.
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Other particular conditions: Contractual terms and conditions are set out in the tender documents.

Procedure
Duration of the framework agreement in years: 1
Tender validity period: 6 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Jennifer Casey / Brendan Mulvey / Paul Martin
Internet address: www.procurement.ie 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01639 🌏

Reference
Dates
Publication date: 2010-09-14 📅
Identifiers
Notice number in the OJ S: 2010/S 181-276051
Additional information
Please note that all information relating to this tender, including tender documentation, clarifications and changes will be published on the etenders website www.etenders.gov.ie only. Registration is free of charge and there is no charge for documents. The NPS will not accept responsibility for information relayed (or not relayed) via third parties. If the tender documentation is in any way altered or edited, the subsequent tender may be deemed inadmissible.
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The Purchasing Authority is acting on behalf of the following organisations:
Central Government Departments, Offices and non-commercial agencies and organisations which have a formal reporting and legal relationship with these Departments, including;
Local Authorities in Ireland including Town Councils, Regional Assemblies, County Enterprise Boards and Libraries;
The Irish Health Sector including the Health Services Executive (HSE), the Health Information and Quality Authority(HIQA);
Third level institutions (Universities, Institutes of Technology);
VEC schools, primary, post primary, special and secondary schools (the total number of schools is approximately 4,060), VECs acting on behalf of schools, groups and clusters of schools and youth centres;
An Garda Siochana;
The Defence Forces;
Irish Prison Service.
(ET Ref:267312).

Complementary information
Review body
Name: The High Court
Postal address: Four Courts Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Recurrent procurement
12 months
Source: OJS 2011/S 188-307116 (2011-09-27)
Contract award notice (2012-03-28)
Object
Scope of the procurement
Total value of the procurement: 8 000 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Office of Public Works, Jonathan Swift Street, Co. Meath

Reference
Dates
Date dispatched: 2012-03-28 📅
Publication date: 2012-03-31 📅
Identifiers
Notice number: 2012/S 64-103169
Refers to notice: 2011/S 188-307116
OJ-S issue: 64
Additional information
(ET Ref:404713).

Procedure
Award criteria
Criterion: 1. Ordering (130)
2. Delivery (80)
3. Management information (130)
4. Environment and sustainability (60)
5. Cost (600)

Award of contract
Date of contract conclusion: 2012-03-15 📅
Name: Datapac Ltd.
Postal address: Robinhood Road
Postal town: Dublin 22
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 5

Complementary information
Review body
Postal town: Dublin 7
Source: OJS 2012/S 064-103169 (2012-03-28)
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