Single party framework agreements for quantitative and qualitative market research services

Safefood

Safefood is a North-South body, responsible for the promotion of food safety on the island of Ireland. It was established in 1999 under the terms of the British-Irish Agreement Act 1999 and the North-South Co-operation (Implementation Bodies) Northern Ireland Order 1999.
Safefood proposes to engage in a competitive process in order to establish two (2) single-operator framework agreements as follows:
— Lot 1 quantitative market research services for the Republic of Ireland (ROI) and Northern Ireland (NI),
— Lot 2 qualitative market research services for the Republic of Ireland (ROI) and Northern Ireland (NI).
Interested parties may apply for one or both lots.
The duration of each framework agreement will be for four (4) years, subject to annual review and satisfactory performance. For the avoidance of doubt, the period of delivery of any subsequent contracts entered into under the framework may extend beyond the date of expiry of the framework.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=315892.

Deadline

The time limit for receipt of tenders was 2011-11-04. The procurement was published on 2011-10-03.

Who?

• Safefood

What?

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2011-10-03	Contract notice

Contract notice (2011-10-03)
Object
Scope of the procurement
Title: market research services
Quantity or scope:

Safefood proposes to engage in a competitive process in order to establish 2x separate single-party framework agreement for quantitative and qualitative market research services respectively.The duration of the framework agreements will be for 4 years. For the avoidance of doubt, the period for delivery of any subsequent contracts entered into under the framework may extend beyond the date of expiry of the framework.Further information on the initial contract and framework can be found in the questionnaire available to download from www.etenders.gov.ie.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Market research services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Safefood
Postal address: Block B, Abbey Court, Lower Abbey Street
Postal town: Dublin 1
Contact
Internet address: http://www.safefood.eu 🌏

Reference
Dates
Date dispatched: 2011-10-03 📅
Submission deadline: 2011-11-04 📅
Publication date: 2011-10-07 📅
Identifiers
Notice number: 2011/S 193-314640
OJ-S issue: 193
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for these services; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition; 6) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement, the contracting authority subsequently terminates the framework; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, a framework agreement or any contract awarded under the framework agreement at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition. (ET Ref:315892).

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for these services;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition;

6) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement, the contracting authority subsequently terminates the framework; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, a framework agreement or any contract awarded under the framework agreement at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

(ET Ref:315892).

Object
Scope of the procurement
Estimated value excluding VAT: 3 000 000 💰
4 000 000 💰
Short description:

Safefood proposes to engage in a competitive process in order to establish two (2) single-operator framework agreements as follows:

— Lot 1 quantitative market research services for the Republic of Ireland (ROI) and Northern Ireland (NI),

— Lot 2 qualitative market research services for the Republic of Ireland (ROI) and Northern Ireland (NI).

Interested parties may apply for one or both lots.

The duration of each framework agreement will be for four (4) years, subject to annual review and satisfactory performance. For the avoidance of doubt, the period of delivery of any subsequent contracts entered into under the framework may extend beyond the date of expiry of the framework.

Note: To register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=315892.

Lot number: 2
Title of the lot: Single party framework agreement for qualitative market research services
Short description: Lot 2: qualitative market research.
Quantity or scope: Safefood wishes to establish a framework for qualitative market research services to carry out in-depth research with the dual purpose of providing scientific-based knowledge and expertise in understanding the main driving factors influencing consumers on the island of Ireland when making food choices, and assisting in the development of more effective strategies to promote and protect consumer health.The qualitative research will be carried out for the following project types:— Type 1: pre-testing the effectiveness of safefood’s advertising, promotional and educational concepts with relevant target audiences,— Type 2: analysing the public’s awareness, attitudes and concerns with regard to many varied food safety and healthy eating topics,— Type 3: evaluating distinct communication/education initiatives,— Type 4: ascertaining in-depth behavioural insights on specific food safety and healthy eating topics.

Safefood wishes to establish a framework for qualitative market research services to carry out in-depth research with the dual purpose of providing scientific-based knowledge and expertise in understanding the main driving factors influencing consumers on the island of Ireland when making food choices, and assisting in the development of more effective strategies to promote and protect consumer health.

The qualitative research will be carried out for the following project types:

— Type 1: pre-testing the effectiveness of safefood’s advertising, promotional and educational concepts with relevant target audiences,

— Type 2: analysing the public’s awareness, attitudes and concerns with regard to many varied food safety and healthy eating topics,

— Type 3: evaluating distinct communication/education initiatives,

— Type 4: ascertaining in-depth behavioural insights on specific food safety and healthy eating topics.

Lot number: 1
Title of the lot: Single party framework agreement for quantitative market research services
Short description: Lot 1: quantitative market research.
Quantity or scope: Safefood wishes to establish a framework agreement for quantitative market research services to carry out consumer tracking research with the dual purpose of:1. Continual monitoring of the effectiveness of its advertising and promotional campaigns and2. Tracking the public’s awareness, attitudes and concerns with regard to food safety and healthy eating.

Safefood wishes to establish a framework agreement for quantitative market research services to carry out consumer tracking research with the dual purpose of:

1. Continual monitoring of the effectiveness of its advertising and promotional campaigns and

2. Tracking the public’s awareness, attitudes and concerns with regard to food safety and healthy eating.

Safefood proposes to engage in a competitive process in order to establish 2x separate single-party framework agreement for quantitative and qualitative market research services respectively.

The duration of the framework agreements will be for 4 years. For the avoidance of doubt, the period for delivery of any subsequent contracts entered into under the framework may extend beyond the date of expiry of the framework.

Further information on the initial contract and framework can be found in the questionnaire available to download from www.etenders.gov.ie.

Duration: 48 months
Place of performance
Main site or place of performance: Island of Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Candidates will be required to confirm that none of the conditions for exclusion contained in the Declaration of Bona Fides apply in their particular case, otherwise they will be excluded.

A copy of the Declaration is included in the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal www.etenders.gov.ie.

Economic and financial standing:

In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities portal www.etenders.gov.ie.

Minimum level(s) of standards: See qualification questionnaire.
Technical and professional ability:

In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities portal www.etenders.gov.ie.

Contract execution
Deposits and guarantees required: None.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed at the time of establishing each framework agreement.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the initial contract or any subsequent contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.

Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Envisaged number of candidates: 6
Objective criteria for selection:

Responses to the questionnaire will be assessed in accordance with the selection criteria, weightings and minimum rules stated.

It is envisaged that the top 6 scoring candidates (subject to the number and quality of applications received) under each lot that also meet the minimum requirements will be invited to tender that lot.

Date of dispatch of invitations: 2011-11-18 📅
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Other type of contracting authority: Other
Contact
Contact point: Director Marketing & Communications
Fiona Gilligan
Internet address: www.safefood.eu 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01720 🌏
Name: a questionnaire is available to download from Irish Government Procurement Opportunities Portal
URL for further information: www.etenders.gov.ie 🌏
URL for documents: www.etenders.gov.ie 🌏
Name: Safefood
Postal address: 4th floor, Block B, Abbey Court, Lower Abbey Street
Contact point: Alison Dries
E-mail: adries@safefood.eu 📧

Reference
Additional information

2) This is the sole call for competition for these services;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition;

6) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement, the contracting authority subsequently terminates the framework; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, a framework agreement or any contract awarded under the framework agreement at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

(ET Ref:315892).

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Ground Floor (East wing), Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtscentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Information about review deadlines:

Please see the relevant Irish Statutory Instruments (SI 130 of 2010 and SI 420 of 2010).

Service from which information about the review procedure may be obtained
Name: The Courts Service
Postal address: 15 / 24 Phoenix Street, North Smithfield
Source: OJS 2011/S 193-314640 (2011-10-03)

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